This is a fixed term full time vacancy for a period up to six months. This vacancy is available while the substantive occupant is acting in another position.
About us
When you join the Department of Justice, you become part of a people-focused organisation working hard to make our community a fairer and safer place to live. We offer many different employment opportunities in locations around Western Australia. You will have a chance to make a real difference to your local communities and to the lives of those you work with.
About the role
The Knowledge, Information and Technology Directorate is responsible for providing technology solutions and support to the Department whilst continuously improving its services in support of operations. The Directorate plays a key role in supporting business improvement and efficiencies through integrated information management systems.
As the Information Management Support Officer you will be responsible for undertaking a range of information and records management activities to ensure all corporate, offender and health information and records are captured, classified, maintained, filed or scanned and retrieved in accordance with the Department’s recordkeeping plan, policies, processes and procedures.
The Information Management Support Officer:
- Assist clients with administrative records creation, in accordance with the Department’s BCS, polices and procedures.
- Assists with inactive records, sentencing and appraisal.
- Assists in file receipt, storage, retrieval, disposal and general maintenance.
- Assists with mail management; processing documents and correspondence; general information management and the provision of administrative and clerical functions.
- Digitises hard copy records into the Department’s EDRMS.
- Attends to general enquiries and record requests for clients.
- Enters data on HPE Content Manager and / or other Departmental systems as appropriate.
- Other duties as directed.
Applicants would require a valid 'C' class Drivers Licence.
Ability to travel between Perth CBD and metropolitan sites as required.
Ability to lift boxes not exceeding 16kg.
About you
Are you looking for an opportunity to work in a dynamic information management team? Are you a driven and enthusiastic self-starter ready to make a meaningful contribution?
The successful candidate will be able to develop and maintain positive working relationships across the organisation. We are looking for an energetic and enthusiastic professional who is able to manage deadlines and priorities in a highly dynamic workplace. To achieve success in this role, you will need to maintain a high level of confidentiality at all times and have good data entry and computer literacy skills.
All employees are required to undergo employment screening, which includes a National Criminal History Check and other checks that may be relevant to the position requirements.
How to apply
We require you to submit:
- A current comprehensive CV including the contact details of two referees and;
- A 3 page statement addressing all the job related requirements and the role specific criteria, in the context of the role specific responsibilities, as found in the Job Description Form.
Please ensure you allow sufficient time to submit your application, as late applications will not be accepted.
To submit your application click the “Apply for Job” button at the bottom of this page. Emailed applications will not be accepted.
Please ensure you review the attached JDF for further information about the job related requirements of the position. This information will assist you with the preparation of your application.
Candidate Search
If required we may choose to supplement the field of applications by conducting a Candidate Search.
Equity and Diversity
The Department of Justice is an equal opportunity employer and is committed to growing the Aboriginal and Torres Strait Islander workforce as a part of EEO Management Plan and its Aboriginal Workforce Development Strategy. We embrace diversity and encourage applications from a diverse field, people from a culturally and linguistically diverse background, young people and people with disability including Aboriginal and Torres Strait Islander people.
Subsequent Vacancies
Applicants found suitable but not recommended for this vacancy, may be considered for subsequent similar vacancies in the Department of Justice in accordance with Part 5 (General Appointment) of the Commissioner's Instructions: Filling a Public Sector Vacancy.
Further Information
If you would like further information on this opportunity please contact Olga Gugliotta, Team Leader Administrative Information Management on (08) 9264 1845 for a confidential discussion.
