Advertised Vacancy Number: DOE653460
This is a permanent part-time (0.6FTE) position commencing ASAP
The School Curriculum and Standards Division is seeking a highly motivated Records Management Assistant to join its Records Management unit.
The Division provides administrative and secretariat services for, and implements decisions of the School Curriculum and Standards Authority (the Authority). The Authority provides quality curriculum, assessment and standards to enable all Western Australian students to become confident, creative learners and active, informed citizens who contribute positively to society.
The successful applicant will:
- classify subject matter for the purpose of creating new files and documents using an Electronic Document and Records Management System (EDRMS).
- process records for offsite storage or disposal in accordance with records management policies and procedures, including appraisal and sentencing of records, allocating correct retention and disposal schedules, updating disposal statuses. You will be required to handle archive boxes of up to 16kg.
- conduct searches for records and information across various internal databases and provide advice to staff on routine matters relating to the capture, archiving and disposal of Authority records in person and via the records management helpdesk.
- be responsible for mail processing, including receipting, sorting and dissemination of documents
This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar casual, fixed term or permanent, part time or full time vacancies that occur throughout our branch for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.
To be suitable for this role, you will need to demonstrate the following work related requirements:
- Ability to accurately appraise, classify and sentence records.
- Good communication skills with the ability to provide information clearly and concisely.
- Good interpersonal skills with the ability to work effectively and constructively as part of a team.
- Good planning and organisational skills, including the ability to prioritise tasks and work within agreed timelines.
- An understanding of the legislative framework and concepts governing state government recordkeeping
Further information about this position can be found in the attached job description form (JDF).
Applications will be assessed against the selection criteria of the position. The business needs of the branch may also be considered. It is therefore recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.
The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.
For further job related information, please contact Anna Amoganathan, Records Management Coordinator, by telephoning (08) 9273 6339 or emailing anna.amoganathan@scsa.wa.edu.au
Application Instructions
All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow the instructions on your screen.
Your application should include:
- A two (2) page statement addressing the selection criteria, in context of the role and business needs of the branch.
- A comprehensive CV outlining your employment history and professional learning summary relevant to this position.
- The contact details for two (2) work related referees (one being your current line manager).
It is recommended you have these documents completed and ready to attach before selecting “Apply for Job”.
You are asked to complete an online application form and attach your documentation, please allow enough time to complete this process as applications cannot be accepted after the closing date and time.
After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please telephone (08) 9264 4127.
If you are having difficulty submitting your online application, please telephone (08) 9264 8666 for assistance.
Eligibility and training requirements
Employees will be required to:
- obtain a current Department of Education Criminal Record Clearance prior to commencement of employment
- obtain or hold a current Working with Children Check
- complete training in manual handling
- complete the Department’s induction program within three months of commencement
- complete any training specific to this role required by Departmental policy
- provide evidence of eligibility to work in Australia for the term of the vacancy
The Department applies a four (4) day breach period to this selection process.
Applications must be submitted before 4.30pm (WST) on Monday, 16 November 2020
APPLICATIONS MUST BE SUBMITTED ONLINE
PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED
