Job opportunity

Title: Executive Assistant
Salary: Starting from JPY 4,822,485 
Work Type: Permanent (full time)
Location: Tokyo, Japan
Closing Date: Monday 8 June 2026, 12pm WST

As of 12:30pm on Monday 2 June 2026 this advertisement closing date has been extended to 12:00pm on Monday 15 June 2026. 

Help Build the Future of Western Australia on the International Stage

Invest and Trade Western Australia, part of the Department of Energy and Economic Diversification, supports Western Australian businesses expand into international markets and assists overseas investors to access opportunities in Western Australia.

The Invest and Trade Japan team plays an important role in building relationships, supporting trade and investment activities, and representing the Western Australia government in the Japan market.

About the Role

We are seeking an organised and proactive Executive Assistant to provide administrative support to the Investment and Trade Commissioner, Northeast Asia.

This role is responsible for providing dedicated support to the Commissioner, including diary management, coordinating meetings and travel, preparing correspondence and briefing materials, and supporting the smooth operation of the office. You will work closely with the Commissioner to manage their schedule, coordinate priorities and follow‑up on actions as required.

In addition to the core administrative responsibilities, the role offers the opportunity to contribute to project, research, and coordination work, including supporting visits by Western Australian business delegations and stakeholders to Japan.

This is a varied role suited to someone with strong organisational skills, attention to detail and the ability to work effectively with others in a cross-cultural environment.

This position is based in Japan and does not attract a relocation package. To be considered candidates currently reside in Japan and have valid working rights.

As a locally engaged staff member, your employment will be governed by conditions of service that comply with Japanese labour laws.

This position is subject to a Japanese police clearance certificate which will be conducted at offer stage for the successful applicant.

Further information about the role and the expected leadership behaviours can be found in the attached Job Description Form. Assessment of leadership behaviours may be included in the recruitment process.

How to apply

To apply, click ‘Apply for Job’ at top or bottom of this page and follow the prompts. Please submit the following:

• A covering letter (two pages maximum) demonstrating your skills, experience and achievements in relation to the requirements outlined in the Job Description Form.
• A current CV detailing your skills, work history and key achievements.

Your application must be submitted online in English. To avoid any last-minute system issues, we recommend submitting your application well ahead of the closing time.

Interested in more information?

For information regarding this position, you are encouraged to contact Alvin Susanto, Robert Walters on +81 3 4570 1589 or alvin.susanto@robertwalters.co.jp

To learn more about what we do and how to prepare your application, please refer to the Applicant Information Pack. Note: Section 2 does not apply to this process.

Supporting diversity and inclusion

As an equal opportunity employer, the department is committed to building an inclusive and diverse workplace and we welcome applications from people of all backgrounds.

If you have any communication or access needs and require adjustments to take part in the application process, please contact Alvin Susanto at  alvin.susanto@robertwalters.co.jp

We are committed to providing a fair and supportive recruitment experience for everyone.

Additional job information

Applications must be submitted prior to the closing date and time specified in the job advertisement. Late submissions will not be accepted.

Applicants deemed suitable may be considered for appointment to similar roles within the department for up to 12 months following the completion of this recruitment process.

Closing Date: Your application must be submitted online prior to the closing date and time:  Monday 15 June 2026, 12pm Western Standard Time (WST).