Job opportunity

The Department of Communities brings together the services and functions of disability services, child protection and family support, community initiatives and regional services reform.

Communities is a nationally recognised Accredited Carer Friendly Employer through the Carers + Employers program. The program defines best practice standards by creating a carer friendly workplace, enabling staff to balance work and care, while continuing to contribute to the wellbeing of individuals, families and the community.

About the Division

Strategy, Regulation and Legal work to support and safeguard individuals, children, families and communities by strengthening community safety and inclusion. We do this by shaping strategy and policy, regulating human services, delivering client-focused legal services and partnering with stakeholders across government, community sector, Aboriginal Community Controlled Organisations, private industry and community leaders.

Five directorates focus on safety and inclusion, they are the Office of Homelessness; Office for Prevention of Family and Domestic Violence; Strategy; Inclusion and the Executive Services Team. Together they aim to deliver better social, economic and cultural outcomes. We do this by:

• Leading Government reform priorities including election commitments;
• developing and implementing high level, long term strategies across multiple portfolios in partnership with internal and external stakeholders to guide service delivery and investment decisions;
• stewarding service delivery systems including through strategic commissioning and service design;
• supporting front line services through workforce development, operational policy and support for sector coordination;
• supporting legislative change through targeted policy development.

Regulation and Quality (R&Q) exists to uphold the highest ethical and professional standards. Protecting interests and people within the areas of Child Safety, Seniors and Disability Services, Regulation and Quality works to assess applications, encourage, monitor, and investigate compliance and build capability through community engagement.

Legal and Business Services (LBS) works to provide high quality, timely, and client-focused services including legal, screening and claims services, legislative and legal advice to the Department to assist it to deliver on its legal and portfolio responsibilities.

The Role
As an Executive Assistant you will provide executive support to the Assistant Director General (ADG) and Senior Executive across the Strategy, Regulation and Legal Division.

You will be responsible for providing proactive, flexible, responsive and effective administrative support by organising high-level meetings and functioning at a senior level, coordinating activities, hospitality arrangements, contractors and staff to ensure high quality outcomes.

Using your high level administrative skills, you will maintain an accurate record system of activities and assist with Ministerial and Parliamentary support.

The attached Job Description Form (JDF) provides more information about the position. For further information we encourage you to contact Breanna Jones, Executive Manager on 0432 830 910

There is currently 1 fixed term position available for immediate filling for a period of 8 months. This position will be based at the Department of Communities’ new, purpose-built offices in Walyalup Koort, Fremantle.

Walyalup Koort is a great location close to the Fremantle Markets, various new cafes and eateries (click here to find out more) and a car park, as well as walking distance to the Fremantle train station and Bathers Beach.

In return for your skills, passion, and commitment we will offer you a challenging job, a safe and healthy working environment, and a range of benefits (subject to eligibility) including:

• Flexible working arrangements (including flexible working hours, 9-day fortnight consideration, and work from work options)
• Additional 3 Days Public Service Leave per annum
• Eligibility to join theFitness Passport program
• 3 months long service leave for every seven years consecutive service
• 18 weeks paid parental leave
• 10 days Disability Leave
• 5 days Reproductive Health Leave
• Comprehensive learning and development opportunities that focus on your career aspirations
• 5 days cultural and ceremonial leave for Aboriginal and Torres Strait Islander employees
• Working for a nationally recognised Accredited Carer Friendly Employerthrough theCarers + Employers program

Leadership Context

At Communities, everyone is a leader, and we aim to build the impact of our leadership in our important work for the sector and community. As such, Communities has adopted the Public Sector Commission’s Building Leadership Impact initiative, and we expect all our people to adopt the expected behaviours and associated mindsets outlined in this initiative. For more information visit the WA Public Sector Commission website and search Building Leadership Impact.

• The leadership context of this position isPersonal Leadership and there are opportunities for professional development and growth.
• It is essential that you demonstrate the expected behaviours in the context of the role.

Suitable applicants will be placed in a pool from which appointments will be made for this or similar future vacancies (fixed term or permanent) that arise within the next 12 months across the Department of Communities. 

Join the Department of Communities
Apply online by clicking the ‘Apply for Job’ button (above and below) and provide the following documents in Word or PDF format only:

1. A current resume/CV.
2. A two page written application addressing 1,3, 4 and 5 Essential Work Related Requirements (Selection Criteria) as stated on the JDF.
3. A copy of all qualification/s (regardless of the relevance to the role) as specified in your application or resume/CV (if applicable).
4. An application form (for hard copy applications only).

Applicants who are short listed will be assessed on all the Work Related Requirements (Selection Criteria) during the selection process.

For technical difficulties while applying online, general recruitment enquiries, or to request any document in an alternative format, please contact Emily Parker, A/HR Hub Coordinator on 0478 853 062 AND email HRRecruitment@communities.wa.gov.au

We can also be contacted via the National Relay Service on the following numbers:

TTY/voice calls - 133 677

Speak & Listen - 1300 555 727

SMS relay - 0423 677 767

Integrity and Honesty
The public sector is built on a strong foundation of integrity where employees act ethically, and public sector bodies promote and maintain integrity. 

In line with Communities policies, applicants may be asked for consent to undergo criminal record screening and integrity checks during the application process. For more information on these requirements, click here.  

Equity and Diversity

Communities welcome applications from people from a diverse range of backgrounds and lived experiences, including Aboriginal and Torres Strait Islanders, people with disability, people with diverse sexualities and genders, youth, women, and people from culturally and linguistically diverse backgrounds.

Please let us know if there are adjustments we can make to allow you to fully participate in the application and interview process, as well as in the workplace. Please contact Emily Parker, A/HR Hub Coordinator on 0478 853 062 AND email HRRecruitment@communities.wa.gov.au

If you are an Aboriginal person who would like assistance with your application, please contact Jobs and Skills WA on 13 64 64.

Lodgement is system generated. Any emailed applications or late submissions on or after 4:00pm will not be accepted.