This is a permanent part-time (0.8FTE) position commencing Term 4, 2026

Ashfield Primary School (PS) is a vibrant, student-centred school that prides itself on fostering a welcoming, inclusive and connected community. We are committed to creating a positive learning environment where every student is known, valued and supported to achieve their personal best.

Find out more about our school by visiting ashfieldps.wa.edu.au or Schools Online

The Role

The School Officer plays a pivotal role in bringing this vision to life by serving as a key connection between students, families, staff and the wider community. As the welcoming face of the school, the School Officer contributes significantly to the school's positive culture through exceptional customer service, strong organisational skills and a commitment to ensuring the smooth and efficient operation of daily school life. This role is integral to maintaining positive relationships, supporting high-quality service delivery and helping create an environment where students and families feel connected, supported and value.

The School Officer provides comprehensive administrative, operational and customer service support to ensure the efficient day-to-day functioning of the school. As the first point of contact for students, families, staff and visitors, the role delivers a professional and welcoming front office service while maintaining positive relationships with the wider school community. The successful applicant should possess excellent interpersonal skills.

The School Officer is responsible for a broad range of administrative functions, including managing student enrolments, maintaining accurate student records, monitoring attendance, updating Compass and Departmental databases, coordinating school tours, orientation programs and school events, and responding to enquiries from parents, staff and external agencies. The role also supports workforce processes through coordinating relief staff, assisting with recruitment and onboarding procedures, maintaining staff records, and facilitating induction processes in line with Department of Education requirements.

The position plays a key role in the school's financial and operational management, including receipting and banking funds, raising purchase orders, reconciling accounts, managing office and classroom resources, coordinating stock control, and liaising with contractors and service providers regarding maintenance, repairs and facilities management. Someone who possesses skills that demonstrated proactive, flexible and a collaborative approach to work is highly desirable.

The role may include providing administrative support to the Leadership Team, assistance with compliance and reporting requirements, coordinates medical and student welfare administration, maintains confidential records, and supports emergency management, risk management and workplace health and safety processes where required. The successful applicant will ideally possess strong organisational skills, excellent communication and proficiency with Departmental systems. The ability to manage competing priorities is highly desired.

Want to know more?

Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).

For more information about this opportunity, please contact Claudia Grieco, Principal on (08) 6216 1300 or emailing claudia.grieco@education.wa.edu.au

Agency Referrals: Public sector agencies seeking to refer surplus employees should contact Recruitment at schoolsrecruitment@education.wa.edu.au during the advertising period.

Equity and Diversity

We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our schools and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds. 

Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.

Eligibility

To work with us, you must:

• be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
• obtain a valid Working With Children Check before you start; and
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit before you start.

Additional eligibility and training requirements are outlined in the attached Job Description Form (JDF).

Application Instructions

Apply online in two easy steps:

Step 1: Select Apply for Job

Complete the online application form, including details of two (2) work related referees, preferably one (1) being your current line manager.

Step 2: Attach your documents

Your application should include:

• A CV of up to two (2) pages outlining your employment history and professional learning summary relevant to this position; and
• A three (3) page statement addressing the selection criteria as outlined in the attached JDF
  • Demonstrated experience in providing effective administrative support with the ability to organise and prioritise tasks effectively.
  • Demonstrated experience in financial processes and procedures, including the handling of debtors, creditors, reconciliations, and /or preparing financial returns.
  • Demonstrated ability in using computers and a range of application software packages, particularly databases, spreadsheets and word processing.
  • Demonstrated good verbal and written communication skills and experience in the application of customer service principles and practices.
  • Demonstrated good interpersonal skills and ability to work unsupervised and in a team environment.

It is recommended you have your attachments ready before selecting Apply for Job.

Your application must be received before the closing date and time. Late applications will not be accepted.

For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 4127 for assistance.

Advertised Vacancy Number: SS/SS1059321

Suitable applicants may be considered for similar vacancies arising within the next 12 months following this selection process. This may include circumstances where the successful applicant declines or vacates the position.

The Department applies a four (4) day breach period to this selection process.

Applications close: 4.30pm (AWST) on Thursday, 29 October 2026