VCID No: 751073

Hello, are you… An innovator? A problem solver? A team player? A customer focused thinker? Committed to helping others? Interested in contributing to the health of all Western Australians?

This is an exciting time for HSS and we’re looking for adaptable, motivated, and resilient people to join our growing team.

Before you read this job ad, please note, HSS can make reasonable adjustments to allow you to fully participate in the application and interview process. If this is relevant for you, please refer to the contact details under the ‘Application and Interview Support’ section of this job ad.

About HSS

Put simply, we work behind the scenes to ensure the WA health system runs smoothly!

As the Western Australian Government agency providing shared services to the state’s public health system, we provide a suite of financial, ICT, procurement and supply, and workforce services to more than 70,000 employees across WA’s public health services and hospitals.

Whether you work in our corporate offices, at our customers’ sites in a hospital, or at our warehouses located in Jandakot - we are one united team of over 1,800 people.

Find out more about us www.hss.health.wa.gov.au.

Your new role

We are seeking an enthusiastic and suitably experienced person for the role of Facilities Administration Officer. 

We have two Permanent Full Time appointments available.

As a member of Finance, you will be responsible for:

• Independently providing prompt, customer-oriented reception services by effectively greeting and directing arriving visitors to appropriate staff members. Ensuring visitors are properly signed in, guided, or escorted to designated personnel, meeting rooms, training rooms, interview rooms, or scheduled events within the facility. Managing visitors departing the premises by monitoring sign-out procedures.
• Providing comprehensive administrative support to the NurseWest team. Managing the sign-in register for mandatory training, tracks appointment attendance, and overseeing processes related to working with children checks. Assisting with the distribution of NurseWest uniforms and offering guidance on subsequent steps for general inquiries.
• Managing the complete procurement and invoice processing lifecycle, including submitting requisitions for approval via Oracle, receiving facilities and leasing-related invoices, and overseeing the ordering, delivery, receipt, and maintenance of ergonomic equipment items.

Please view the Job Description Form (JDF) attached which provides a full statement of duties for the position.

If you thrive in a fast paced, multifaceted working environment, and are eager to contribute to our purpose of supporting our customers to provide excellent health care, we would love to hear from you.

Why join our team

Being part of HSS means that your role meaningfully contributes and positively impacts the community in which we live.

We’re guided by five values in everything we do at HSS – in the way we work, how we make decisions and the way we behave:

• We value and care for each other
• We connect and collaborate for success
• We take ownership and act with purpose
• We pursue excellence in how we deliver
• We explore and embrace new ideas

At HSS, we embrace diversity and believe that our best services come from a workplace where varied perspectives and experiences are welcomed and encouraged.

We are committed to creating an equitable and diverse workforce and encourage applications from people with disability, Aboriginal people, people from culturally diverse backgrounds, members of our LGBTQIA+ community, women, youth and mature age.

HSS is committed to growing our Aboriginal workforce as part of WA Health Aboriginal Workforce Policy. As a measure to achieve equality, Section 51 of the Equal Opportunity Act 1984 applies to this position and Aboriginal and Torres Strait Islander peoples are encouraged to apply.

Benefits of working with HSS

In addition to a competitive salary, we offer you a range of benefits, which may include (in line with operational requirements):

• 12% employer contributed superannuation into a fund of your choice. For further information on superannuation click here
• Access to generous salary packaging arrangements (including living expenses up to $9,010, and meal entertainment expenses up to $2,650, per annum tax free)
• Professional development opportunities and study leave/assistance
• Flexible working and leave arrangements
• Discounts with our corporate partners
• Health and well-being initiatives
• Employee Assistance Program
• Other professional and location-based allowances.

Want to know more?

Please contact Chenara Braysher on (08) 6373 3167 if you would like to discuss more about the role and team you’ll be working with.

Are you ready to apply?

To be successful with your application, you are required to:

• Have valid Australian work rights. This includes Australian Citizens, Australian Permanent Residents, and individuals who hold an active temporary Australian Visa with relevant work rights.
• Undertake a criminal record screening, working with children check (if required for the role), a pre-employment health assessment and integrity check, as part of the appointment process. We may ask referees to comment on your integrity and past demonstration of ethical behaviour.

Application and interview support

If you have any access needs that may require adjustments to allow you to fully participate in the application and interview process, please contact the HSS Work, Health and Safety team.

If you are an Aboriginal person who would like assistance with your application, please contact Jobs and Skills WA on 13 64 64.

How to apply
You’ve heard from us, now we’d like to hear from you.

Submit your application online by clicking the ‘Apply for Job’ button at the bottom of this page. You will need to provide:

• a cover letter with no more than 2-3 pages that demonstrates you have the skills and experience we are looking for (as outlined in the JDF), with particular focus on the 6 Essential Criteria (also outlined in the JDF);
• a comprehensive CV that clearly shows your experience relevant to this role; and
• the names and contact details of two professional referees. It is preferable for one of your referees to be your current supervisor or manager. 

Please allow plenty of time to submit your application, as late, emailed and proforma applications will not be accepted.

Submitting your application

Your application must be submitted online by [insert time and date]. You must have a current, valid email address to apply online and this email address will be used by HSS to communicate with you.

If you experience difficulties while applying online, please contact HSS on 13 44 77 (select option 2 from the menu options) for immediate assistance during business hours.

As the submission is system generated, any submissions on, or after, 4:00pm cannot be accepted. 

Other information for applicants

WA Health engages staff in positions of trust and responsibility. WA Health policies require applicants to undertake a criminal records screening and integrity checking as part of the appointment process. As well as undertaking a criminal record screening and integrity checking, you may also be required to undertake a working with children check (if required for the role) and a pre-employment health assessment. We may ask referees to comment on your integrity and past demonstration of ethical behaviour. Please note that adverse information does not necessarily disqualify an applicant but will be considered as part of the appointment process.

Whilst this selection process will initially be used to fill the above vacancy, applicants found suitable for this position may be considered for other ‘similar’ vacancies within HSS and/or the wider WA public sector. In addition to this, should the successful applicant decline or vacate the advertised vacancy, then the next most suitable applicant may also be selected from this process. Both of these options remain valid for a period of twelve (12) months from when the authorised delegate endorses the recruitment decision.

Thank you for considering a role with HSS.