Provide executive and legal support that helps deliver high-quality legal services to the State of Western Australia.

About the role

The State Solicitor's Office is seeking a proactive and highly organised Executive Legal Assistants to join our legal teams.

This recruitment process will establish a pool of suitable applicants for permanent and fixed-term opportunities. There is currently one permanent vacancy available for immediate filling within the Public and General Litigation (PGL) Section.

Suitable applicants may also be considered for future temporary opportunities across:

• Native Title and State Lands
• Civil Litigation
• Advice, Policy and Public Law
• State Counsel
• Commercial

As an Executive Legal Assistant, you will provide high-level executive, administrative and legal support to senior lawyers within a busy and dynamic legal practice. You will play an important role in supporting the delivery of legal services by managing competing priorities, coordinating workflows and ensuring matters are progressed efficiently and professionally.

Key aspects of the role include:

• Providing executive and administrative support to senior lawyers, including diary management, correspondence, meetings and travel coordination.
• Drafting, proofreading and formatting a range of legal and administrative documents to a high standard of accuracy and presentation.
• Maintaining legal matter information and records within legal practice management and document management systems.
• Supporting court and matter administration activities, including document preparation, filing and records management.
• Building effective relationships with internal and external stakeholders while contributing to a collaborative and client-focused team environment.

About us

The State Solicitor's Office is responsible for the provision of broad based, high quality legal services to the Government of Western Australia and to a wide range of state government client departments and agencies including advice on law reform. You can find more about the Office, its functions and key contributions here.

The Office is dedicated to fostering a diverse and inclusive workplace and value the unique contributions of all employees. We are committed to improving employment opportunities and outcomes for Aboriginal and Torres Strait Islander people as outlined in our Reflect Reconciliation Action Plan.   

To support this commitment, we have applied Section 51 of the Equal Opportunity Act 1984 (WA) to this recruitment process. This vacancy is open to all interested applicants, however Aboriginal and Torres Strait Islander people are encouraged to apply.

What does this mean? See the attached Section 51 – Guide for Applicants for more information. 

About you

To be successful in this role, you will need to demonstrate:

• Experience providing executive, administrative or business support in a busy and client-focused environment, with the ability to work proactively, manage competing priorities and maintain confidentiality.
• Advanced skills in Microsoft Word and Microsoft 365 applications, including the ability to prepare, proofread and format large and complex documents to a high standard.
• Strong communication and interpersonal skills, with the ability to build effective working relationships and provide a professional service to a range of stakeholders.
• A positive, adaptable and team-focused approach, with a commitment to delivering high-quality support services.

Applicants are strongly encouraged to review the attached Job Description Form (JDF), which outlines the role requirements and selection criteria. This information will assist applicants in preparing their application.

How to apply

If you don’t want to miss out on this great opportunity, apply now by submitting:

• A Comprehensive CV outlining your experience and key achievements related to the position.
• A covering letter of no more than two pages addressing the key criteria as outlined under role requirements. Please use this as an opportunity to tell us about some situations you have experienced that demonstrate these key criteria to support your claims.
• Copies of any relevant qualifications.

Note: during the selection process we'll be assessing applicants against all the qualifications outlined in the JDF.

Please allow sufficient time to submit your application, as late applications will not be accepted.

To submit your application, click the “Apply for Job” button at the bottom of this page. Emailed applications will not be accepted.

Employee Benefits

As an employee of the State Solicitor's Office, you can enjoy the following:

• Generous leave entitlements, including 3 extra public service holidays per year.
• Cultural leave for Aboriginal and Torres Strait Islander Staff.
• Access to a free Employee Assistance Program.
• Salary packaging is available.
• 12% Superannuation
• Discounted Private Health Insurance with eligible providers.
• Access to a fitness passport - use any eligible gym, Australia wide!

Other important information

Support

If you have access needs that may require adjustments to allow you to fully participate at any stage of the selection process, please can contact SSOHR at ssohr@sso.wa.gov.au for a confidential discussion.

If you are an Aboriginal or Torres Strait Islander person who would like assistance with your application, please contact Jobs and Skills WA on 13 64 64.

Subsequent Vacancies

The Office may conduct further search activities after the closing date, if required, to extend the field of applicants. 

Applicants found suitable but not recommended for this vacancy, may be considered for subsequent similar vacancies in the Department for a period of twelve (12) months.

The recommended applicant will be required to complete a pre-employment screening process prior to appointment. This includes undergoing employment screening, which includes a National Criminal History Check and other checks that may be relevant to the position requirements.