This is a permanent full-time position commencing Term 4, 2026.

Instrumental Music School Services (IMSS) is a large service provider which works across metropolitan and country primary and secondary schools, providing instrumental instruction to students from Years 3 to 12. In addition to weekly small group instrumental lessons, students have opportunities to participate in enrichment music activities which combine them working collaboratively, across year levels and with students from other schools. IMSS is guided by our school plan as well as overarching Department policies and procedures. Our vision at IMSS is to provide a rich environment where students have opportunities and pathways for inspiration, success in music and personal excellence.

IMSS teachers deliver lessons under the IMSS Whole School Teaching and Learning Program, developed from the WA Curriculum, The Arts (Music) and the IMSS Pedagogical Framework which includes the aspects Playing from Notation, Playing by Ear, Playing from Memory, and Improvisation. IMSS teachers are supported to deliver the teaching and learning program including common assessments which inform ongoing teaching practice. Effective and educative feedback to students, parents, and schools via assessment and reporting is an essential element of the role. Instrumental lessons are delivered alongside the classroom music program and supported by the host school.

Find out more about our school by visiting Education.wa.edu.au/instrumental-music or Schools Online

The Role

As an Events and Communications Officer, you would provide practical operational and administrative support to the planning, coordination and delivery of the school's diverse events and communications program. Working collaboratively with the IMSS Events Coordinator and stakeholders, you will assist in delivering major events including student festivals, concerts, workshops, parent information sessions, school development days and other school activities. The role involves coordinating event registrations, schedules, venues, resources and logistics, liaising with schools, suppliers and external stakeholders, and supporting purchasing, quotations and associated administrative processes.

A key aspect of the role is preparing and coordinating clear, accurate and timely communications for staff, schools, families and external stakeholders. This includes contributing to newsletters, event correspondence, publications, promotional materials and website content, while maintaining event information, registration systems and administrative records. The successful applicant will ideally be confident using digital platforms and information management systems, with strong Microsoft Office skills, particularly Excel, highly regarded. Experience with online booking systems, digital forms, data management and the preparation of professional communications and publications would be advantageous.

The nature of this role may require a commitment to working outside standard business hours to support the successful delivery of school events and activities. This may include evening and weekend commitments, extended event days and additional hours during particularly busy periods. The successful applicant may be expected to demonstrate flexibility, reliability and a willingness to undertake approved overtime as operational requirements demand. Additional hours worked will be compensated through Time Off in Lieu (TOIL) or paid overtime, in accordance with applicable employment conditions and approval processes.

The successful applicant will ideally display strong organisational skills, attention to detail and the ability to manage competing priorities and deadlines in a busy and varied environment. They should be resourceful, adaptable and capable of anticipating operational needs, resolving problems and progressing allocated tasks with initiative and sound judgement. Strong written communication, customer service and interpersonal skills are essential to working effectively with a diverse range of stakeholders. We are seeking a collaborative and proactive team member who takes ownership of their responsibilities, communicates effectively and contributes practical ideas to improve established systems and processes, helping ensure the successful delivery of IMSS events and communications.

Want to know more?

Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).

For more information about this opportunity, please contact Jeremy Pitt, Manager Corporate Services on (08) 9338 9514 or emailing jeremy.pitt@education.wa.edu.au.

Agency Referrals: Public sector agencies seeking to refer surplus employees should contact Recruitment at schoolsrecruitment@education.wa.edu.au during the advertising period.

Equity and Diversity

We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our schools and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds. 

Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.

Eligibility

To work with us, you must:

• be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
• obtain a valid Working With Children Check before you start; and
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit before you start.

Additional eligibility and training requirements are outlined in the attached Job Description Form (JDF).

Application Instructions

Apply online in two easy steps:

Step 1: Select Apply for Job

Complete the online application form, including details of two (2) work related referees, preferably one (1) being your current line manager.

Step 2: Attach your documents

Your application should include:

• A CV outlining your employment history and professional learning summary relevant to this position; and
• A three (3) page statement addressing the selection criteria as outlined in the attached JDF

1. Demonstrated experience in assisting with coordination of events and marketing activities and associated financial management and budgeting requirements.
2. Demonstrated initiative and organisational skills, including the ability to meet deadlines and prioritise tasks.
3. Demonstrated sound communication and interpersonal skills, including the ability to build and maintain positive relationships with internal and external stakeholders and suppliers.
4. Demonstrated sound conceptual, analytical and research skills, including the ability to identify appropriate solutions.
5. Demonstrated well-developed computer application skills.

Short listed applicants will have their skills and experiences in relation to the selection criteria outlined in the attached JDF assessed in the further stages of the recruitment process.

It is recommended you have your attachments ready before selecting Apply for Job.

Your application must be received before the closing date and time. Late applications will not be accepted.

For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 4127 for assistance.

Advertised Vacancy Number: SS/SS1069348

Suitable applicants may be considered for similar vacancies arising within the next 12 months following this selection process. This may include circumstances where the successful applicant declines or vacates the position.

The Department applies a four (4) day breach period to this selection process.

Applications close: 4.30pm (AWST) on Monday, 26 October 2026