This is a permanent, full time vacancy.

About the role

The key role of the Assistant Administration Officer is to provide a professional level of administrative support in an environment of competing priorities and constant adjustment including the following:

• Provide front line customer service to all stakeholders
• Fleet management
• Arranges payment of accounts and ensures that they are in accordance with purchase orders.
• Ensure human resource, asset management, purchasing and facilities management practices within the Centre are consistent with relevant legislation and corporate policies, practices and procedures.
• Assists in day-to-day purchasing, management and disposition of physical resources within legislative and corporate requirements including assets and fleet management.
• Provides IT support, trains staff and acts as IT Liaison Officer for the Centre.
• Other duties as required in accordance with strategic objectives, business plans, local workload priorities and performance management plans.

Suitability Requirements

Through the recruitment process, we will be looking for a candidate who can demonstrate skills, experience and attributes in relation to the following:

Integrity - A demonstrated commitment to adhere to the Code of Conduct, behave honestly and ethically.  Applies self stay calm and professional under pressure, and provide accurate information to others. Provides accurate information, checks and confirms accuracy prior to release. Acknowledges mistakes and learns from them, and seeks guidance and advice when required

Administration Skills - Demonstrated experience in a range of administrative skills including front line customer service and electronic file management in a demanding office environment with multiple priorities and deadlines under a line management structure.

IT Skills – A demonstratable moderate level of ability including trouble shooting computers, setting up workstations, adapting to new and changing software, connecting to printing and scanning, basic ability to trouble shoot with co workers onsite and in sub office locations in regards to any IT equipment.

Communicate Effectively - The ability to explain information using language appropriate to the stakeholder while limiting the use of jargon, listening and asking questions to ensure understanding and to confirm that any information has been understood and discuss issues calmly.

The suitability requirements outlined will be what the panel will assess throughout the selection process.

Eligibility

Special conditions

In accordance with the National Child Safety Principles, people who work directly with children and young people, you must have a current Working with Children Check or be able to successfully apply for one to be eligible for appointment to this position.

Application process

How to apply

Please ensure you review the attached Job Description Form (JDF) for further information about the requirements of the position. This information will assist you with the preparation of your application.

We require you to submit:

1. A comprehensive Resume / Curriculum Vitae, that clearly outlines your transferable skills, experience and highlights your key achievements
2. A cover letter addressing suitability requirements
3. Contact details of two work related referees, one of whom should be your current/ most recent supervisor

Subsequent Vacancies

Applicants found suitable but not recommended for this vacancy, may be considered for subsequent similar vacancies for a period of twelve (12) months, in accordance with section 7d of the Commissioner’s Instructions No.48 – Recruitment, Selection and Appointment to Permanent Vacancies, and section 9d of the Commissioner Instructions 49 - Recruitment, Selection and Appointment to Fixed Term Vacancies. Permanent, fixed term, full time and part time appointments may be offered at Mid West Gascoyne Youth Justice Services during this period.

For further job-related information

If you would like further information regarding the vacancy please contact Jade Wade on (08) 9920 8600 for a confidential discussion.

Equity and Diversity

The Department of Justice is committed to building a diverse, inclusive and accessible workplace that reflects the community we serve. We strongly encourage applications from people of all backgrounds and experiences. 

Aboriginal and Torres Strait Islander applicants can access support by following this link. 

Reasonable adjustments are available throughout the recruitment process. For a confidential discussion about support or adjustments, please contact the person listed above or email workforcediversity@justice.wa.gov.au. 

Submitting your application

To submit your application, click the “Apply for Job” button at the bottom of this advertisement.

Please ensure you allow sufficient time to submit your application, as late applications will not be accepted. 

If you are having difficulty submitting your online application, please telephone RAMS Helpdesk ramshelpdesk@bigredsky.com on 1300 733 056 for assistance.

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