This is a permanent full-time position commencing October 2026

The Department of Education’s strategic directions outline the commitment for every child, from Kindergarten to Year 12 to have access to high quality education underpinned by excellence in teaching and quality leadership. This is an education that meets the needs of the learner, preparing them for future success.

Statewide Services provides the services and supports required by schools to enable student achievement, with a focus on those students and schools that need it most. It encompasses both school and system-facing service delivery. While it primarily exists to support schools, it also has an important system-facing role supporting strategy and policy development.

The Role

The Administration Assistant provides high-level executive and administrative support to the Director Student Engagement and Wellbeing and Director Disability and Inclusion. This is a pivotal role within the branches, ensuring the efficient operation of the Directors' offices and enabling senior leaders to effectively deliver strategic priorities, programs and services that support students across Western Australia.

Working in a fast-paced environment, the successful applicant will manage complex calendars, coordinate briefing and approval processes, monitor competing priorities and maintain accurate records in accordance with Departmental policy and legislative requirements. The successfully applicant will ideally be a highly organised professional who can anticipate needs, exercise sound judgement, maintain confidentiality and proactively manage workflows to ensure critical deadlines are met.

The Administration Assistant is responsible for preparing high-quality documents and correspondence, coordinating meetings and associated documentation, managing records and information systems, and supporting financial and administrative processes. The role also acts as a key liaison point for internal and external stakeholders, requiring exceptional communication skills, professionalism and a strong customer service focus.

We are seeking a candidate who ideally has demonstrated experience providing high-level administrative support to senior leaders. The successful applicant ideally will be confident working independently, managing sensitive information, navigating competing priorities and building productive working relationships across a diverse range of stakeholders. Experience with Microsoft Office applications, electronic records management systems, workflow coordination and administrative governance processes will be highly regarded.

We encourage any experienced Administrative Assistant, Senior Administrative Assistant or similar professional seeking an opportunity to contribute to a high-performing leadership team committed to improving outcomes for children and young people across Western Australia to apply.

Professional Benefits

We are conveniently located in Padbury and our employees enjoy a range of benefits which include: 

• 12% employer contributed superannuation.
• Flexible working arrangements are genuinely considered to create healthy work life balance including; working from home or remote, flexible working hours and part-time arrangements
• Generous leave entitlements including annual, personal, long service and parental leave
• Professional development opportunities and study leave/assistance
• Access to salary packaging (in accordance with relevant industrial instruments) 

Want to know more?

Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).

For more information about this opportunity, please contact Narelle Ward, Director Student Engagement and Wellbeing on (08) 6206 2083 or by emailing Narelle.Ward@education.wa.edu.au

Agency Referrals: Public sector agencies seeking to refer surplus employees should contact Recruitment at centralservices.recruitment@education.wa.edu.au during the advertising period. 

We are committed to building the leadership capability of our people (Building Leadership Impact).

Equity and Diversity

We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our workplaces and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.

Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.

Eligibility

To work with us, you must: 

• be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit before you start.

More information about employment eligibility can be found on our website and in the attached Job Description Form (JDF).

Application Instructions

Apply online in two easy steps:

Step 1: Select Apply for Job

Complete the online application form, including details of two (2) work related referees, preferably one being your current line manager.

Step 2: Attach your documents

Your application should include: 

• A CV of up to five (5) pages outlining your employment history and professional learning summary relevant to this position
• A three (3) page statement addressing the following selection criteria as outlined in the attached JDF:
  1. Demonstrated experience with Microsoft Office suite in clerical and general administrative duties, including advanced word processing skills and proficiency with spreadsheets and databases and experience using an electronic records management system.
  2. Demonstrated good written, oral communication and interpersonal skills with the ability to liaise effectively with a wide range of individuals and provide customer-focussed services.
  3. Demonstrated experience in purchasing, processing accounts for payment and monitoring expenditure for a work unit.
  4. Demonstrated initiative and good organisational skills with the ability to meet competing priorities in a fast-paced business environment.

It is recommended you have your attachments ready before selecting Apply for Job.

Your application must be received before the closing date and time. Late applications will not be accepted.

For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 4127 for assistance.

Advertised Vacancy Number: DOE1065670

Applicants assessed as suitable may be considered for similar vacancies that arise in our branch within the next 12 months. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.

The Department applies a four (4) day breach period to this selection process.

Applications close: 4.30pm (AWST) on Friday, 2 October 2026