Love the Arts and excel at administration?
Are you an organised and detail-oriented professional? Do you thrive in a diverse role that combines office administration and finance support?
The Arts and Culture Trust (ACT) is seeking a motivated and experienced Administration Assistant to join our team at the Albany Entertainment Centre (AEC) supporting our dynamic venue management team!
As the Administration Assistant at AEC, you will play a key role in ensuring the smooth operation of our venue. From event settlements to accounting tasks and general administration, your contributions will help bring world-class performances and events to life.
As an Administration Assistant, you will provide essential support to our team, handling a variety of administrative tasks with efficiency and professionalism. You’ll be responsible for maintaining records, coordinating office activities, and assisting with general operations to enhance productivity and effectiveness.
Key aspects of this position include:
- Provide administrative support to the team, including data entry, document management, money and correspondence handling.
- Manage office supplies and coordinate procurement processes.
- Assist in scheduling tradespeople, preparing reports, and maintaining filing systems.
- Manages online inductions for all visitors prior to arrival at the venue.
- Liaise with internal and external stakeholders to support smooth business operation while ensuring compliance obligations are met.
- Processes receivables and payables according to ACT procedures and policies. Following up with hirers to ensure timely payments of all invoices.
- Support compliance with ACT policies and procedures.
If you’re a motivated and detail-oriented professional ready to contribute to a thriving team, we encourage you to apply!
The ideal candidate will be able to demonstrate the following:
- Demonstrated strong organisational and time-management skills.
- Experience in administration, data- entry, switchboard and finance.
- Proficiency in Microsoft Office and other software such as accounting, ticketing, project management or event management software.
- Excellent punctuality, presentation, communication and customer service skills.
- A keen eye for detail and a proactive approach to problem-solving and supporting management.
- The ability to work independently and as part of a team in a vibrant, fast-paced environment.
This is an excellent opportunity to take ownership of a vital function with the opportunity to drive positive change and be a part of an innovative team looking to bring creativity and excellence to ACT.
This is a recruitment pool for permanent part time appointments. This recruitment pool may be used to fill other vacancies for up to 12 months.
The Arts and Culture Trust enriches the cultural landscape of Western Australia through arts experiences hosted at iconic venues. Learn more about us here.
ACT is committed to fostering workplace equity and diversity. We encourage applications from Aboriginal people, women, individuals with disabilities, youth, and those from culturally diverse backgrounds.
For further information about the role, please contact Drew Dymond, Venue Manager, at drew.dymond@artsculturetrust.wa.gov.au.
Here at ACT we offer:
- Flexible work arrangements.
- Competitive superannuation benefits, increasing to 12% by 1 July 2025.
- Additional leave entitlements, including public service holidays.
- Generous parental leave provisions with flexibility for returning parents.
Are you ready to start this exciting new chapter?
To apply, please submit:
- A comprehensive CV highlighting your skills and experience relevant to the role, along with two professional references.
- a two-page cover letter that addresses the key aspects of the position and outlines your experience in managing end-to -end ticketing event delivery and operations teams.
If you encounter any issues with the online application process, please reach out to ACT HR at (08) 9265 0909 or email employment@artsculturetrust.wa.gov.au for assistance.
Conditions
A current Satisfactory National Police Clearance (within 6 months) will be required prior to commencing employment.
Applicants for permanent positions in the Western Australian Public Sector must be Australian citizen or hold permanent resident status. For temporary (fixed-term) positions, proof of eligibility to work in Australia for the contract duration is required.
