This is a permanent, full time vacancy, available for immediate filling.

About the role

As a Registrar's Associate, you will work closely with a Registrar of the Supreme Court, in ensuring the proper case management of both civil and criminal matters. You will be responsible for performing administrative functions and providing clerical support for the chambers, as well as acting as the point of contact for legal practitioners, members of the public, court staff, litigants in person, and members of the judiciary seeking to approach or refer information to the Registrar. For this reason, highly effective written and verbal communication and organisation skills are needed.

You will be required to:

• Prepare, organise, and maintain court files
• Read, analyse, and understand Court documents and procedures, as well as some legislation
• Prepare, control and retrieve documents for the court using the electronic case management system.
• Provide in-court support to a Registrar, including calling cases, typing orders, recording findings and generating documents using the court's Case Management System.

The Registrar's Associate also performs the function of judicial support officer (JSO) for the Stirling Gardens Magistrates Court (SGMC).

The role is an opportunity to contribute to access to justice through the provision of administrative support in the civil, criminal and non-contentious probate jurisdictions of the Supreme Court. You will build knowledge of Court rules, operations, protocols, procedures and legal terminology, as well as develop productive working relationships with the judiciary.

Suitability Requirements

Through the recruitment process, we will be looking for a candidate who can demonstrate skills, experience and attributes in relation to the following:

Shapes and Manages Strategy - You are expected to understand the rationale behind decisions made within the division and clearly articulate how they relate to your work. You will proactively identify issues that may impact the achievement of goals and escalate these to your Manager/Registrar as appropriate. You will use your knowledge of the work environment to contribute to planning activities and draw information from a range of sources. You will use critical thinking to analyse information to determine what is relevant and important for decision-making.

Achieve Results - This role requires the ability to effectively manage competing priorities by rescheduling and reorganising work as needed. You will demonstrate awareness of new programs, plans, or services relevant to your position. Maintaining accurate records and files is essential, as is ensuring that all tasks are completed within agreed timeframes.

Builds Productive Relationships - You will build and maintain effective working relationships. This role requires you to share relevant information with stakeholders, seek input to inform team discussions, and ensure that important information is communicated appropriately. You will treat everyone with respect and courtesy, and respond constructively to feedback.

Exemplifies Personal Integrity and Self-Awareness - You are expected to demonstrate personal integrity and self-awareness by adhering to the Code of Conduct in all interactions. This includes behaving in an honest, professional, and ethical manner, and ensuring the accuracy of information prior to its release. You will take responsibility for your work, seek guidance when necessary, and remain calm under pressure. You will accept feedback, acknowledge mistakes, and use them as learning opportunities. Meeting agreed performance standards and actively engaging with risk by providing accurate information, identifying potential issues, and escalating concerns are key expectations of this role.

Communicates and Influences Effectively - You will communicate clearly and concisely, both orally and in writing, tailoring your message to suit the audience. You will actively listen to others, ask questions to confirm understanding, and ensure your own views are clearly understood. The role requires the ability to discuss issues thoughtfully and professionally without becoming defensive or aggressive.

The suitability requirements outlined will be what the panel will assess throughout the selection process.

Eligibility 

Special requirements (Desirable Only)

• Knowledge of Court operations, protocols, procedures and legal terminology.
• Experience in a similar administrative, reception, secretarial or office support role.

Benefits and opportunities

• Career pathway opportunities
• Learning and development opportunity programs
• Health and wellbeing programs including Fitness passport providing a wide range of gym, pool, and fitness Centre discounts available for employees and their families.
• Check out the attached Applicant Information Pack to find out other benefits of working for Justice.

Application process

How to apply

Please ensure you review the attached Job Description Form (JDF) for further information about the requirements of the position. This information will assist you with the preparation of your application.

We require you to submit:

1. A comprehensive Resume / Curriculum Vitae, that clearly outlines your transferable skills, experience and highlights your key achievements.

1. A statement no more than three (3) pages addressing the following questions:

• As an Associate you will be responsible for completing many tasks and undertaking duties on behalf of the Registrar, often under time constraints. In your current, or a previous, position how have you managed your workload with competing deadlines? How did you decide which tasks to prioritise? In your response, consider how your example demonstrates the Suitability Requirement Achieves Results.
• In this role you will liaise with the judiciary, legal practitioners, and members of the public on a daily basis. What approaches do you use in relating to different people, especially in difficult or sensitive situations? In your response, consider how your example demonstrates the Suitability Requirement Builds Productive Relationships.
• Please describe an occasion where you have made a mistake at work, how you fixed it and what lessons were learned. In your response, consider how your example demonstrates the Suitability Requirement Exemplifies Personal Integrity and Self-awareness.

1. Contact details of two work related referees

All remaining Suitability Requirements will be assessed at a later stage in the process. 

Subsequent Vacancies

Applicants found suitable but not recommended for this vacancy, may be considered for subsequent similar vacancies for a period of twelve (12) months, in accordance with section 7d of the Commissioner’s Instructions No.48 – Recruitment, Selection and Appointment to Permanent Vacancies, and section 9d of the Commissioner Instructions 49 - Recruitment, Selection and Appointment to Fixed Term Vacancies. Permanent, fixed term, full time and part time appointments may be offered in the Perth Metropolitan area during this period.

For further job-related information

If you would like further information regarding the vacancy please contact Racquel Flores, Manager Court Services on (08) 9421 5524 for a confidential discussion.

Equity and Diversity

The Department of Justice is committed to building a diverse, inclusive and accessible workplace that reflects the community we serve. We strongly encourage applications from people of all backgrounds and experiences. 

Aboriginal and Torres Strait Islander applicants can access support by following this link. 

Reasonable adjustments are available throughout the recruitment process. For a confidential discussion about support or adjustments, please contact the person listed above or email workforcediversity@justice.wa.gov.au. 

Submitting your application

To submit your application, click the “Apply for Job” button at the bottom of this advertisement.

Please ensure you allow sufficient time to submit your application, as late applications will not be accepted. 

If you are having difficulty submitting your online application, please telephone RAMS Helpdesk ramshelpdesk@bigredsky.com on 1300 733 056 for assistance.

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