CRVCID 746576

We are seeking dynamic, enthusiastic, and driven individuals to appoint to Executive Assistant positions working in the Office of the Chief Executive. Both permanent and fixed-term positions are on offer, working both full-time and part-time hours. Fixed-term appointments will have the option of extension and/or permanency. If you chose to apply for this position, we encourage you to clarify [in your cover letter] if you wish to work full-time or part-time (for those wanting part-time work, please nominate how many hours you wish to work per fortnight).

About the Role:

The Executive Assistant is a key member of the Executive Director’s office, providing high-level executive and administrative support in a busy and confidential environment. Acting as a central point of coordination, the role manages schedules, meetings, correspondence and office activities, as well as providing secretariat support for committees and working groups. The Executive Assistant works collaboratively with stakeholders across the organisation to ensure the Executive Director is well informed, prepared and supported in meeting their commitments and responsibilities.

Key duties of this role include, but are not limited to;

• Manages the Executive Director’s calendar, appointments and meetings to ensure commitments and activities are effectively coordinated.
• Provides secretariat support for meetings including scheduling, agenda preparation, minute taking, and action item tracking.
• Provides administrative and coordination support to the Executive Director and their teams.
• Provides reception services including welcoming visitors, managing phone calls, and directing queries to the appropriate area.

For more information regarding this position, including a thorough breakdown of duties, reporting structures, and the selection criteria used in assessing applicants to this role, we encourage you to refer to the Job Description Form (JDF) attached.

For further job-related Information: for further information, we encourage you to contact Rochelle Freer, Manager - Office of the Chief Executive, on (08) 9224 3050.

Whilst this selection process will initially be used to fill the above vacancy, applicants found suitable for this position may be considered for other ‘similar’ vacancies within EMHS and/or the wider WA public sector. In addition to this, should the successful applicant decline or vacate the advertised vacancy, then the next most suitable applicant may also be selected from this process. Both of these options remain valid for a period of twelve (12) months from when the authorised delegate endorses the recruitment decision. 

About the East Metropolitan Health Service:

The East Metropolitan Health Service (EMHS) comprises an extensive hospital and health service network that aims to maintain and improve the health and wellbeing of more than 828,000 Western Australians in its catchment area. 
 
Our hospital network works together to provide a combination of tertiary, secondary and specialist health care services including emergency and critical care, state trauma, elective and emergency surgery, general medical, mental health, inpatient and outpatient services, aged care, palliative care, rehabilitation and women’s, children’s and neonates services.

The EMHS consists of Royal Perth Hospital; Mt Lawley Hospital; Armadale Health Service; Bentley Health Service; Kalamunda Hospital; St John of God Midland Public Hospital and a range of community and population health services. 

Employee Benefits: Our employees enjoy a range of benefits which may include (in line with operational requirements):

• Professional Development Opportunities and Study leave/assistance.
• Flexible working arrangements.
• Flexible leave arrangements.
• Other professional and location-based allowances.
• 12% employer contributed superannuation into a fund of your choice. For information on superannuation click here. 
• Fitness Passport- discounted access to select gyms, pools, and fitness centres across Australia.
• Discounted Smart Rider for travel to work.

How to Apply:

Applicants are requested to apply online (www.jobs.health.wa.gov.au) and provide suitable Referees, it is preferable for your referee to be a current supervisor or manager. Satisfactory references are an essential part of East Metropolitan Health Service’s (EMHS) recruitment. Set yourself up to succeed in your application by providing suitable, contactable referees.

Applicants are requested to submit a cover letter (maximum two pages) outlining their suitability for this position and address the first three essential selection selection criteria listed on page four of the attached Job Description Form (JDF), along with their current resume or curriculum vitae. When responding to each criterion, we encourage you to use real-world examples from your career as this will assist us in assessing your suitability. These documents should be complete and ready to attach prior to applying online. Please ensure you allow sufficient time to complete the online application process as you will be required to answer various questions and attach your documentation.

Eligibility to Apply: To be eligible for appointment, applicants must have valid Australian work rights. This includes visa holders. Permanent appointments may be made to individuals who hold citizenship, permanent residency, or visas that enable ongoing employment in Australia.   

We are committed to building a workplace culture that values diversity and inclusion. We actively promote applications from people with disability. Reasonable adjustments will be provided to support you through the recruitment process. Please contact EMHSTalent@health.wa.gov.au to let us know if you require any adjustments to take part in the application or selection process.

EMHS is committed to ensuring that our services are delivered by people who are representative of the diverse communities we assist. 

We wholly embrace diversity and inclusion and encourage people to work with us from all ages, races, genders, religions, sexual orientations, family responsibilities or other characteristics, including Aboriginal people, people from culturally diverse backgrounds, individuals with a diverse sexuality or gender or bodily diversity, and people with disability. 

WA Health is committed to growing the Aboriginal workforce as a part of WA Health’s Aboriginal Workforce Policy.  As a measure to achieve equality, Section 51 of the Equal Opportunity Act 1984 applies to this position.  Aboriginal people are encouraged to apply. 

Other Conditions:  WA Health engages staff in positions of trust and responsibility. WA Health policies require applicants to undertake a criminal records screening and integrity checking as part of the appointment process. As well as undertaking a criminal record screening and integrity checking, you may also be required to undertake a working with children check (if required for the role) and a pre-employment health assessment. We may ask referees to comment on your integrity and past demonstration of ethical behaviour. Please note that adverse information does not necessarily disqualify an applicant but will be considered as part of the appointment process. 

Help in submitting your application: If you experience technical difficulties while applying online, please contact Employee Services on 13 44 77 for immediate assistance during business hours. 

Lodgement is system generated. Any submissions on, or after, Monday 28th September at 4:00pm will not be accepted. 

LATE OR EMAIL APPLICATIONS WILL NOT BE CONSIDERED.