Administrative Officer

The Office of the Information Commissioner WA (OIC) is seeking a highly organised and detail-oriented Administrative Officer to support effective management of incoming correspondence and enquiries, while contributing to the delivery of privacy and freedom of information functions. The role undertakes a range of administrative activities to support the efficient operation of the Office. 

 About the role

The Administrative Officer is a key role at the OIC, responsible for managing incoming correspondence and calls, ensuring enquires are directed to the right person. You will also provide day-to-day administrative support that keeps our privacy and freedom of information (FOI) functions moving.

No two days are the same, but in a typical week you will:

• be the first point of contact for phone calls and correspondence, responding to enquiries and directing or escalating them where needed;
• maintain accurate privacy and FOI records and filing systems, entering data with care;
• arrange meetings, appointments and conciliation conferences, and prepare agendas, minutes and supporting papers;
• help prepare reports, briefing notes, memos and general correspondence;
• coordinate registrations for training delivered by the OIC, and support official functions, events and visits;
• provide a range of administrative and clerical support including purchasing stationery, coordinating maintenance of facilities and ensuring the office runs smoothly;
• contribute to improving the team's operational policies and procedures.

Part of being successful in this role is having:

• considerable experience in delivering accurate, timely and responsive administrative functions in a professional environment;
• strong written, verbal and interpersonal skills to engage effectively with a wide range of stakeholders, including members of the public;
• a high level of attention to detail with the ability to maintain accurate records and handle sensitive or confidential information with discretion and professionalism.

We believe everyone who works with us is a leader, whatever their position. For this role you will bring the mindset of Personal Leadership: taking ownership of your work, thinking systematically, listening to the needs of others, and looking for quicker and smarter ways of doing things.

A National Police Certificate dated no later than three months from the date of appointment with the OIC is required prior to appointment.  

About the OIC

The OIC is the independent regulator fostering trust and accountability in Western Australia through privacy and freedom of information.

The OIC provides independent oversight and advice to regulated entities and the community about how regulated entities handle personal and government information. The OIC helps the community understand and exercise their information rights.

Led by the Information Commissioner and supported by the Privacy Deputy Commissioner and Information Access Deputy Commissioner, the OIC oversees privacy and information matters under the Privacy and Responsible Information Sharing Act 2024 (WA) (PRIS Act) and Freedom of Information Act 1992 (WA) (FOI Act).

 What we offer

The benefits of working with us include:

• flexible working arrangements
• career pathway opportunities
• learning and development programs
• 12% superannuation

Eligibility

To be eligible for appointment to permanent positions in the West Australian Public Sector you must be an Australian citizen or have permanent resident status in Australia.

How to apply

To apply, simply provide the following information:

1. a one page document outlining what interests you about the position and how your experience meets the position requirements; and
2. a comprehensive CVhighlighting your skills, experience, qualifications and achievements relevant to this position. Include the details of two (2) referees.

It’s important that you review the relevant Job Description Form (JDF) for further information about the requirements of the position. This information will assist you with the preparation of your application.

Submitting your application

All applications must be submitted online. Use the “Apply for Job” button at the bottom of this advertisement.

The deadline for submitting your application is Monday, 5 October 2026 at 5:00 pm.

Please ensure you allow sufficient time to submit your application, as late applications will not be accepted.

If you are having difficulty submitting your online application, please telephone RAMS Helpdesk ramshelpdesk@bigredsky.com on 1300 733 056 for assistance.

The Application Process

Shortlisted applicants will have their skills and experience in relation to the remaining Essential Selection Criteria and/or Role Specific Requirements and leadership behaviours assessed in further stages of the recruitment process. The assessment process may incorporate online testing.

Subsequent Vacancies

Applicants found suitable but not recommended for this vacancy, may be considered for subsequent similar vacancies in the OIC for a period of twelve (12) months, in accordance with Commissioner's Instructions No. 48 Recruitment, Selection and Appointment to Permanent Vacancies and No. 49 Recruitment, Selection and Appointment to Fixed Term Vacancies. Permanent, fixed term, full time and part time appointments may be offered during this period.  

Equity and Diversity

To achieve our objectives as the primary regulator and source of independent advice on privacy and freedom of information to the WA community, we need to understand and reflect the diversity of that community.

We encourage applicants with diverse backgrounds, experiences and knowledge who are interested in contributing to our work to apply to join our team.  A diverse team means people with diverse needs.  The OIC is committed to supporting different needs to help every team member maximise their potential.

The OIC is an equal opportunity employer and encourages applications from all age groups, people with disability, Aboriginal and Torres Strait Islander peoples and people from culturally diverse backgrounds.

For further job-related information

If you would like further information regarding the advertised positions, we encourage you to contact Kathy Peacock, Price Consulting Group on (08) 0410 147 446 for a confidential discussion.