We are seeking to establish a Pool of Administrative Assistants to fill vacancies that may arise within the next 12 months for Permanent, Fixed-term, Part-time or Full-time opportunities at the Western Australian Museum’s Perth metropolitan sites.

We currently have two (2) Permanent, full-time vacancies available for immediate filling, and two (2) Fixed-term, full-time vacancies also available.

About us

The Western Australian Museum is a vibrant centre of inspiration, learning and enjoyment for everyone. It preserves, documents and shares collections relating to the State’s natural and cultural heritage. It collaborates with people across Western Australia to share the stories and voices of diverse communities. It works alongside national and international organisations, contributing to global research, promoting life-long learning, and developing and hosting world-class exhibitions.

About the role

The Administrative Assistant provides comprehensive administrative, secretarial, and operational support to the Director or Manager and their team.

About you

We are looking for pro-active, self-motivated, and super-organised individuals who enjoy working in a fast-paced and diverse environment.

The successful applicant will be expected to:

• Provide comprehensive administrative and secretarial support to the Director or Manager, including diary management, correspondence, and stakeholder liaison as required.
• Coordinate meetings, including preparing agendas and related paperwork, and take Minutes as required.
• Maintain confidential files and correspondence, and type letters, proofread, edit, and track
• Undertake financial and basic human resource administrative tasks, including document and report preparation.
• Liaise with Museum staff, other government officers, internal and external stakeholders, and members of the public as required.

(*See respective JDF for full list of duties.)

How to apply

Please ensure that you review the attached Job Description Form (JDF) for further information about the work-related requirements (Selection Criteria) of this position. This information will assist you with the preparation of your application.

We require you to submit:

• A current comprehensive CV including the contact details of two referees.
• A statement of no more than two (2) A4 pages addressing the following essential work-related requirements (selection criteria). Please provide relevant examples to support your claims:

1. Demonstrated high level secretarial, administrative, and computer skills, including quality word processing and proficiency in the use of Microsoft Office applications and database operations (Criterion 2).

1. Demonstrated high level organisational and coordination skills, including ability to research, proofread, edit, and collate information with high attention to detail (Criterion 4).
2. Ability to work with minimal supervision across multiple priorities, exercise initiative and discretion, and work well under pressure to meet competing deadlines (Criterion 5).

*Note that the remaining work-related requirements (see respective site JDF) will be assessed at a later stage in the recruitment process.

Please ensure that you allow sufficient time to submit your application, as late applications will not be accepted.

To submit your application, click “Apply for Job” button at the bottom of this page. Emailed applications will not be accepted.

If you experience technical difficulties applying online, please contact the RAMS Helpdesk on 1300 733 056, in the first instance. For information about the process, please contact Human Resources on email, hr@museum.wa.gov.au

Further Information

If you would like further information on this opportunity please contact, Tanya Edwards, Manager Exhibitions and Interpretive Projects, on email tanya.edwards@museum.wa.gov.au or 0426 265 130.

Eligibility to Apply

• To be eligible for appointment, applicants must have the legal right to work in Australia at the time of appointment. This may include Australian citizens, Australian permanent residents, or holders of a valid Visa that permits employment in Australia.
• A current (within six (6) months) National Police Clearance Certificatewill be required prior to commencement of employment, as per the Department’s Police Record Screening Policy.

Pool Recruitment

This appointment Pool will be open for a period of 12 months from the day after the breach of standard claim period closes. Permanent, fixed-term, part-time, and full-time appointments may be offered as vacancies arise; however, an appointment is not guaranteed.

Applicants found suitable in this Pool, may be considered for subsequent, similar vacancies with the WA Museum and the Department of Creative Industries, Tourism, and Sport (CITS) for the duration of the Pool.

Equity and Diversity

The WA Museum is an equal opportunity employer and is committed to creating an equitable and diverse working environment. We strongly encourage Aboriginal and Torres Strait Islander people, people with disabilities, people from culturally diverse backgrounds, and young people, to apply.  The Museum values the importance of a work environment which is representative of the wider community, and which supports a variety of perspectives.

If you are an Aboriginal person who would like assistance with your application, please contact Jobs and Skills WA on 13 64 64.

Accessibility:  If you have any communication or access needs that require adjustments to allow you to fully participate in the application and interview process, please contact the National Relay Service on the following numbers:

• TTY/Voice calls - 133 677
• Speak & Listen - 1300 555 727
• SMS Relay – 0423 677 767