Examination Logistics - Examinations, Certification and Testing (ECT) are seeking to establish a pool of Administrative Assistants for permanent and fixed term, full-time and part-time vacancies which may arise during 2026 and up to the end of August, 2027. Appointments may be offered at any time for vacancies that commence during this period.

The ECT Directorate is responsible for:

• implementing the logistics for the delivery of Australian Tertiary Admission Rank (ATAR) course examinations
• implementing the logistics for the delivery of Externally Set Tasks (EST)
• developing and maintaining strategies to acknowledge student performance including the development of online exam structures
• designing, implementing and evaluating educational measurement activities in Years 11 and 12, including the moderation of external assessment activities
• implementing the logistics for the delivery of National Assessment Program - Literacy and Numeracy (NAPLAN) across Western Australia
• designing, developing and analysing tests, and implementing the logistics for the delivery of the literacy and numeracy assessments of the Online Literacy Numeracy Assessment (OLNA)
• ensuring that data is of the highest integrity and that it is collected, assured, analysed and reported

Visit scsa.wa.edu.au to find out more information about the School Curriculum and Standards Authority.

The Role

The suitable applicants will prepare documents using advanced Microsoft products, (includes brochures, spreadsheets, charts, Outlook, PowerPoint and tables), they will also provide support to, and maintain, team communication processes with schools, the public and within and across the organisation’s teams.

These applicants will also provide a high level of customer service in handling telephone enquiries and ensuring visitors are received and assisted in a professional manner. They will be required to liaise with stakeholders to support the services and programs within the organisation and to provide clerical support for ad hoc special projects and support across the directorate as business needs arise.

Further duties for the suitable applicants will be to coordinate meetings, including venue and room bookings, arrange catering, and prepare and distribute agendas, minutes and associated documents. They will establish, maintain and update databases, undertake data collection, data entry and processing and maintain effective records and information databases in accordance with recordkeeping policy.

Professional Benefits

 We are conveniently located in Cannington and our employees enjoy a range of benefits which include: 

• 12% employer contributed superannuation.
• Flexible working arrangements are genuinely considered to create healthy work life balance including; working from home or remote, flexible working hours and part-time arrangements
• Generous leave entitlements including annual, personal, long service and parental leave
• Professional development opportunities and study leave/assistance
• Access to salary packaging (in accordance with relevant industrial instruments) 

Want to know more?

Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).

For more information about this opportunity, please contact Barclay Jones, Manager - Examination Logistics ECT on (08) 9273 6309 or by emailing Barclay.Jones@scsa.wa.edu.au

We are committed to building the leadership capability of our people (Building Leadership Impact).

Equity and Diversity

We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our workplaces and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.

Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.

Eligibility

To work with us, you must: 

• be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit before you start.
• obtain or hold a current Working with Children Check

 More information about employment eligibility can be found on our website and in the attached Job Description Form (JDF).

Application Instructions

 Apply online in two easy steps:

Step 1: Select Apply for Job

Complete the online application form, including details of two (2) work related referees, preferably one being your current line manager.

Step 2: Attach your documents

Your application should include: 

• A CV of up to three (3) pages outlining your employment history and professional learning summary relevant to this position
• A three (3) page statement addressing the following selection criteria as outlined in the attached JDF:
• 1. Demonstrated well developed word processing skills and proficiency with other components of Microsoft Office, including Outlook, Excel and PowerPoint and experience using an electronic records management system.
  2. Demonstrated sound written and oral communication and interpersonal skills with the ability to liaise effectively with individuals at all levels and provide customer-focussed services.
  3. Demonstrated experience in purchasing, processing accounts for payment and monitoring expenditure for a work unit.
  4. Demonstrated sound ability to work independently or in a team environment to meet planned outcomes in a timely manner.

 It is recommended you have your attachments ready before selecting Apply for Job.

Your application must be received before the closing date and time. Late applications will not be accepted.

For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 4127 for assistance.

Advertised Vacancy Number: DOE1059024

The Department applies a four (4) day breach period to this selection process.

Applications close: 4.30pm (AWST) on Friday, 31 July 2026