Permanent Vacancy

We currently have one (1) permanent full-time position available for immediate filling.

This selection process may be used to fill other similar at level vacancies that arise within twelve (12) months. Applicants deemed suitable but not recommended may be considered for those roles.

About Us

As Western Australia’s leading hazard management agency, DFES performs a critical role coordinating emergency services for a range of natural disasters and emergency incidents threatening life and property.

By empowering our people, we create a diverse and capable organisation where we are united and supportive allowing us to work better together. It’s crucial that as a collective, our employees, volunteers and the general public have all the tools they need to safely and effectively manage emergency events.

To learn more about the Department and what we have to offer, please visit our website here or follow us on LinkedIn here.

About the Role

We are seeking a highly organised and proactive Administration Officer to join the Compliance Team within the Built Environment branch. In this varied role, you will provide essential administrative and business support that helps the team operate efficiently and deliver on key priorities.

Key responsibilities include:

• Providing high-level administrative support to the Compliance Team, ensuring the effective day-to-day management of activities, priorities and business outcomes.
• Coordinating meetings, workshops and stakeholder engagements, including preparing agendas, briefing materials and supporting documentation, recording accurate minutes, tracking actions and facilitating prompt follow-up to ensure agreed outcomes are achieved.
• Managing a diverse range of business support functions, including financial administration, procurement activities travel and accommodation arrangements, records management, and the maintenance of business systems, ensuring compliance with organisational policies and procedures.
• Developing, implementing, and continuously improving administrative processes, systems, and workflows to enhance efficiency, streamline operations, improve service delivery, and support business objectives.
• Exercising initiative and sound judgement in managing competing priorities, resolving routine operational matters, and escalating complex issues where appropriate.
• Establishing and maintaining effective working relationships with internal and external stakeholders cross the organisation to coordinate information, support projects, and assist in achieving team objectives.
• Researching, compiling, and preparing reports, briefings, and other information to support decision-making and reporting requirements.

Leadership Behaviours are applicable to this role, and you are expected to demonstrate the relevant behaviours aligned to the context of Personal Leadership. Additional details on expected behaviours are attached.

Sounds like you and want to know more? Then download the attached Job Description Form (JDF) or contact Leith Gibbs, Property Tracking System Coordinator on 08 9482 1771 or by email Leith.Gibbs@dfes.wa.gov.au

Employment Conditions and Additional Information

DFES is an emergency services organisation, and all employees may be required to work or travel outside of normal business hours to assist with emergencies and additional allowances may apply.

If you don’t want to miss out on this great opportunity, Apply Now!   

All applications must be submitted online, simply click 'Apply for Job', located at either the top or bottom of this screen and follow the instructions.

To apply for this position, please submit the following: 

1. A maximum two (2) page statement addressing essential criteria one (1), two (2) and four (4) contained in the attached job description form and in the context of the position responsibilities.
2. A current comprehensive CV that clearly demonstrates your relevant competencies and experiences, including the names of two referees who can attest to your suitability to this role.

To assist with your application and provide you with more detail about the application process, please click on the attached Applicant Information Pack.

Please do not send your application to Leith Gibbs or seek their assistance with lodging your application.

If you have any support or access requirements, we encourage you to advise us at the time of application and throughout the recruitment process. All information provided is private and confidential and will only be used to provide reasonable adjustments. Please contact us at jobs@dfes.wa.gov.au.

Please Note:

• All Essential Criteria listed in the Job Description Form will be assessed during recruitment and selection process.
• Referees may be contacted at any stage during the process.
• Ensure you have saved your documents in MS Word (.docx files only) or PDF format and have allowed plenty of time to submit your application online before 4:00pm (WST).
• Any late, emailed or proforma applications submitted will be rejected.
• An executive search may be undertaken as part of the recruitment to this role.

Benefits of Working With DFES

As well as a great salary and being a part of something rewarding with key networking opportunities, our employees also enjoy an amazing range of benefits which may include:

• Opportunities to assist during statewide emergency incidents.
• Great work/life balance through flexible working and leave arrangements.
• Long service leave after 7 years.
• Paid parental leave as well as other attractive leave options.
• Access to salary packaging options.
• Professional Career Development Opportunities.

Eligibility To Apply

You must be an Australian Citizen or hold permanent residency.

National Police Certificate

A condition of employment for new employees of DFES is that a current National Police Certificate (less than 3 months old) is provided prior to commencement.  

Choice of Super

The Fire and Emergency Services (Superannuation Fund) Regulations 1986, prevents DFES from offering choice of super for permanent appointments. Those appointed permanently, only have the following two options:

• Remain with their existing GESB Superannuation account; or
• Join the Fire and Emergency Services Superannuation Fund (Click here for more information).

Those appointed on a fixed term contract do have choice of super, however if converted to permanent, employees will need to choose one on the two options listed above.

DFES Supports Diversity and Inclusion

DFES supports inclusion and diversity and advocates the value of inclusiveness where all DFES personnel are encouraged to contribute fully and are recognised and valued for their differences in an environment that is free from discrimination and the negative effects of bias, both conscious and unconscious.

People from culturally diverse backgrounds, Aboriginal Australians and people with a disability are encouraged to apply. DFES may prioritise recruitment decisions based on the Equal Opportunity Act 1984 (WA).