We currently have One (1) Permanent, Full-Time vacancy for immediate filling.
A Pool will also be running for a period of 12 months.
About us
The Western Australian Museum is a vibrant centre of inspiration, learning and enjoyment for everyone. It preserves, documents and shares collections relating to the State’s natural and cultural heritage. It collaborates with people across Western Australia to share the stories and voices of diverse communities. It works alongside national and international organisations, contributing to global research, promoting life-long learning, and developing and hosting world-class exhibitions.
About the role
As the Administrative Assistant, you provide professional-level administrative and secretarial support to the site Manager and staff at the WA Museum Boola Bardip, including administration related to Finance and Human Resource processes.
About you
We are looking for an enthusiastic, super-organised individual with high-level office administrative experience who enjoys working in a fast-paced and diverse environment.
The successful applicant will be expected to:
- Provide direct administrative support to the site Manager including basic financial and human resources administrative processing.
- Arrange meetings with internal and external stakeholders including the preparation of meeting agenda, set up meeting rooms/teleconference facilities, and take Minutes as required.
- Perform research per requests/enquiries, including analysis of documents, and coordinating of information as required.
- Undertake general records and file management, utilising the Museum’s electronic Information Management System (viz., Content Manager/TRIM).
How to apply
Please ensure that you review the attached Job Description Form (JDF) for further information about the work-related requirements (Selection Criteria) of this position. This information will assist you with the preparation of your application.
We require that you submit:
- A current comprehensive CV including the contact details of two Referees.
- A statement of no more than two (2) A4 pages addressing the following essential work-related requirements (Selection Criteria). Please provide relevant examples to support your claims:
- Ability to work both independently and as part of a team.
- Demonstrated knowledge of standard office procedures, including records management, and basic financial and human resources processes.
- Demonstrated experience in organisational and coordination skills, with the ability to meet work priorities.
The remaining work-related requirements will be assessed at a later stage in the recruitment process.
Please ensure that you allow sufficient time to submit your application, as late applications will not be accepted.
To submit your application, click “Apply for Job” button at the bottom of this page. Emailed applications will not be accepted.
If you experience technical difficulties applying online, please contact the RAMS Helpdesk on 1300 733 056, in the first instance. For information about the process, you can contact Human Resources on (08) 6552 1718.
Further Information
If you would like further information on this opportunity please contact, Jason Fair, Director Engagement, on 0417 979 657.
Eligibility to Apply
To be eligible for appointment, applicants must have a valid working visa (for fixed term appointments) or be an Australian citizen, permanent resident, or have a visa to live and work indefinitely in Australia (for permanent appointments) at the time of application.
A current (within 6 months) National Police Clearance Certificate will be required prior to commencement of employment, as per the Department’s Police Record Screening Policy.
Pool Recruitment
This Pool will be open for a period of 12 months from the day after the breach of standard claim period closes. Applicants found suitable for this Pool, may be considered for subsequent, similar vacancies with the WA Museum for the duration of the Pool.
Permanent, fixed term, full-time and part-time appointments may be offered as vacancies arise across all Museum locations; however, an appointment is not guaranteed.
Equity and Diversity
The WA Museum is an equal opportunity employer and is committed to creating an equitable and diverse working environment and providing opportunities for Aboriginal and Torres Strait Islander people, people with disabilities, people from culturally diverse backgrounds and young people. The Museum values the importance of a work environment which is representative of the wider community, and which supports a variety of perspectives.
Subsequent Vacancies
Applicants found suitable but not recommended for this vacancy, may be considered for subsequent similar vacancies at the WA Museum for a period of 12 months, in accordance with Part 5 (General Appointment) of the Commissioner's Instructions No. 2: Filling a Public Sector Vacancy.