Compassion – Respect – Understanding - Integrity
If you share these values, then we want you!
Executive Assistant Level 3
Fixed Term/Secondment Opportunity with the possibility of extension and/or permanency
Full-time
The Metropolitan Cemeteries Board is a values-based organisation and an Equal Opportunity Employer. Applications from young people, people from culturally diverse backgrounds, women, people with disabilities, and Aboriginal Australians who have relevant experience are encouraged to apply.
This is an exciting opportunity for an experienced Executive Assistant to join the Executive team at the Metropolitan Cemeteries Board.
The ideal candidate will possess the necessary experience, skills and abilities to provide administrative and secretarial support to the Chief Executive Officer, the MCB Board, Directors and senior members of staff as required. They will maintain a customer focus in line with the Board’s Customer Service Charter.
This selection process will be used to fill the above vacancy on a fulltime basis, for an initial period of three months (with the possibility of extension and/or permanency) and any subsequent vacancies within the next 12 months.
ABOUT THE JOB
The primary functions of this position are:
- Provides administrative and secretarial support to the Chief Executive Officer, the MCB Board, Directors and senior members of staff.
- Assists in maintaining the Chief Executive Officer’s diary, arranging appointments, scheduling meetings and screening incoming calls.
- Coordinates and consolidates agendas, papers and takes minutes for the Board, Committees, CorpEx and other meetings as directed.
- Assists with the arrangements for meetings, workshops, functions and events on behalf of the Chief Executive Officer, Board and Directors.
- Prepares routine travel proposals and bookings for the CEO, Board Members, Directors and other senior staff as required.
As an MCB employee, you will be focused on providing a high level of service in line with the MCB’s values of Compassion, Respect, Understanding and Integrity.
BENEFITS OF WORKING FOR THE METROPOLITAN CEMETERIES BOARD
Working for the MCB gives you access to some of the most sought-after benefits available among Western Australian employers. Benefits include:
- A culture based on values of understanding, compassion, respect, and integrity
- Employer contribution superannuation of 9.5%
- Expressions of interest, and acting prospects
- Flexible start and finish times
- Rewarding and challenging work roles
- Training and development opportunities
- Employee Assistance program
You can find more information about the benefits of working at MCB at http://www.mcb.wa.gov.au/our-organisation/employment-opportunities
WHAT WE LOOK FOR - WORK RELATED REQUIREMENTS
The successful applicant will have:
- Experience in providing administrative and secretarial support at a senior executive level.
- Effective communication and interpersonal skills, with the ability to relate to internal and external clients at all levels.
- Well-developed organisational and time management skills with the ability to set and meet work priorities, work under pressure and meet deadlines.
- Sound written communication skills, including the ability to take minutes and prepare a broad range of documents.
- Ability to use initiative and deal with confidential issues in a discreet and sensitive manner.
- Sound research, analytical and problem-solving skills.
- Experience in organising functions and making travel arrangements for senior executive officers and senior managers.
- Commitment to ethical decision making.
DESIRABLE
- Experience in reading and understanding relevant legislation, policies and procedures.
FUTHER JOBR-RELATED INFORMATION
For more information about the position, please contact Ms Alison Hall (Manager Human Resources) on 0421 580 928 (not to be contacted for assistance with lodging your application).
Please refer to the attached Applicant Information Kit and Job Description Form as these documents will assist you in preparing your resume and covering letter. If you experience difficulties downloading any of these documents, please call 1300 793 109.
You are encouraged to find out more about the MCB at our website www.mcb.wa.gov.au
PRE-EMPLOYMENT REQUIREMENTS
Applicants will be required to disclose if they have been subject to disciplinary proceedings by their employer within the last two years.
The recommended applicant will be required to provide a current National Police Clearance prior to appointment that is less than six months old.
APPLICATION INSTRUCTIONS
You must submit all of the following before the closing date to be considered for an interview:
- An up-to-date resume which clearly outlines your past work experience, your knowledge and skills, and includes the contact details of two referees (one of which has to be your current or most recent employer); and
- A covering letter no more than 2-3 pages (A4 size) outlining why you believe you would be suitable for the position, and how well you meet each of the Work-Related Requirements (Selection Criteria) as listed above.
LODGEMENT
Apply online by clicking on the “Apply for Job” at the bottom of the page.
Please ensure you have plenty of time to submit your application to allow for unanticipated problems, as late and pro forma applications will not be accepted.
Applications close: 12:00 noon, Monday, 13 January 2020.