An opportunity to contribute to access to justice through providing modern and responsive administrative support in both the civil and criminal jurisdictions of the Court. You will build knowledge of Court operations, protocols, procedures and legal terminology, as well as develop productive working relations with the judiciary.
Role
Reporting to a Registrar of the Supreme Court of Western Australia, and working very closely with them, you will be responsible for performing administrative functions and providing clerical support. You will provide clerical support to the Registrar before and after court hearings, and act as a point of contact for people, including members of the legal profession, requesting information relating to your Registrar’s cases.
You will attend court for both civil and criminal hearings and be responsible for the coordination of the physical and technological resources of the Court. This includes calling cases, typing orders and maintaining the Court's records, recording findings and generating documents and orders using the court's Case Management System. You will also prepare, examine and organise court files.
You will need highly effective written and verbal communication skills (including negotiation skills) because you will work extensively with members of the legal profession, the public and members of the Judiciary. As a Registrar's Associate you will act as the point of contact for legal practitioners and members of the public seeking to approach or refer information to the Registrar.
You will examine files after hearings in court and chambers to ascertain if orders or directions have been given affecting milestones or status of those actions. You will access and apply identified and appropriate legislation, policies and procedures for case management and you will know where to find information to research, analyse and make evidence-based decisions.
The Registrar's Associate also performs the function of judicial support officer for the Stirling Gardens Magistrates Court (SGMC). SGMC only deals with proceedings in respect of Supreme Court indictable matters. As the judicial support officer, you will ensure court protocols are followed and will provide administrative support to the presiding Magistrate. This includes file preparation, in-court resulting and document control.
You are expected to have considerable computing skills as the role requires you to prepare, control and retrieve documents for the court using the electronic case management system.
You will demonstrate persistence and application to meet work objectives and ensure tasks are completed in a timely manner.
Tenure/duration of appointment: Fixed-term for up to 12 months with the possibility of extension and/or permanency.
We offer a wide variety of personal and professional benefits, information on the benefits of working with us is available from the “What We Offer” section on our website.
Work Related Requirements
Please read the Job Description Form (JDF) for more information about the work related requirements of this position. Appointment to a role with the Department of Justice is conditional upon obtaining an employment screening clearance, which includes a National Criminal History Check and any other relevant checks.
Further Job Related Information
If you are interested in the position and would like further information on the role, contact Emily Denniss on (08) 9421 5454 for a confidential discussion. Information about applying and submitting your application is available on our website.
How To Apply
The Department requests applicants to submit an on-line application using the ‘Apply for Job’ button below. As part of your online application you will be prompted to complete relevant personal information and to attach the following information as part of your application:
A current comprehensive resume including the contact details of two referees and a statement adressing the following essential work related requirements (selection criteria):
- Achieves Results
- Shapes and Manages Strategy
- Builds Productive Relationships
The remaining work-related requirements as listed in the Job Description Form will be assessed at some stage during the selection process.
Suitable applicants will be placed in a pool from which permanent, fixed term, full-time and part-time appointments may be made when similar vacancies occur. The pool will operate for a two year period.
Please Note:
- Applications received after the closing date/time OR applications sent to us by email cannot be accepted.
- As we prefer to contact you by email for any interview or other matter, you are encouraged to apply online and provide a current valid e-mail address.
People from diverse backgrounds are encouraged to apply. The Department upholds a working environment that is free from discrimination in accordance with Equal Opportunity legislation.