Compassion – Respect – Understanding - Integrity
If you share these values, then we want you!
EXECUTIVE ASSISTANT (0.8 FTE)
The Metropolitan Cemeteries Board (MCB) is an Equal Opportunity Employer and encourages Aboriginal Australians, young people, women, people with disabilities, and people from culturally diverse backgrounds to apply for positions within our agency.
This is an exciting professional opportunity for an Executive Assistant to join the Executive team at the Metropolitan Cemeteries Board (MCB).
The ideal candidate will possess the necessary experience, skills and abilities to provide administrative and secretarial support to the Chief Executive Officer, the MCB Board, Directors and senior members of staff as appropriate. In return, the MCB will provide a work environment that encourages innovation, recognises positive performance and provides employees with the opportunity to learn and expand on their experience and knowledge base.
This selection process will initially be used to fill the above vacancy. However, applicants assessed as suitable during this selection process could be offered a similar role as vacancies arise during the next 12 months.
ABOUT THE JOB
Duties of the role include:
- Receiving and screening incoming telephone calls for the Chief Executive Officer and attends to enquiries as required.
- Assisting in maintaining the Chief Executive Officer’s diary, arranging appointments and scheduling meetings as required.
- Provides administrative assistance in the preparation of the strategic and business plans.
- Assists with auditor data input, and the setting up and running of risk management reports in preparation for risk and strategic plan dashboard reports.
- Maintains the corporate calendar to ensure timelines are met in the business cycle and for statutory reporting in compliance with Government and legislative requirements.
- Preparing routine travel proposals and arranges travel, accommodation, itineraries, and conference and seminar bookings for Board members, Corporate Executive and other staff as required.
- Collecting, tracking, filing and prepares routine correspondence and documents for the Chief Executive Officer on a daily basis.
- Assisting with the arrangements for meetings, workshops, functions and events on behalf of the Chief Executive Officer, Board and Directors, and organises catering as required.
- Coordinating and consolidating agendas and papers for the Board, Committees, Corporate Executive, Directors and other meetings as directed.
- Minute taking and producing Actions Arising from meetings as required.
- Undertaking administrative research projects as required.
As an MCB employee, you will be focused on providing a high level of service in line with the MCB’s values of Compassion, Respect, Understanding and Integrity.
BENEFITS OF WORKING FOR THE MCB
Working for the MCB gives you access to some of the most sought-after benefits available among Western Australian employers. Benefits include:
- Part-time opportunities
- Flexible start and finish times
- Agreement-based salary and entitlements (e.g. personal leave, annual leave, purchased leave long service leave, salary packaging)
- 9.5% employer contribution superannuation
- A culture based on values of understanding, compassion, respect, and integrity
- Rewarding and challenging work roles
- Training and development opportunities
- Expressions of interest, and acting prospects
- Employee Assistance program
- Active Social Club
You can find more information about the benefits of working at MCB at http://www.mcb.wa.gov.au/our-organisation/employment-opportunities
WHAT WE LOOK FOR - WORK RELATED REQUIREMENTS
The successful applicant will have:
- Experience in providing administrative and secretarial support at a senior executive level.
- Effective communication and interpersonal skills, with the ability to relate to internal and external clients at all levels.
- Well developed organizational and time management skills with the ability to set and meet work priorities, work under pressure and meet deadlines.
- Sound written communication skills, including the ability to take minutes and prepare a broad range of documents.
- Ability to use initiative and deal with confidential issues in a discreet and sensitive manner.
- Sound research, analytical and problem solving skills.
- Experience in organising functions and making travel arrangements for senior managers or senior executive officers.
- Commitment to ethical decision making.
DESIRABLE CRITERIA
- Experience in reading and understanding relevant legislation, policies and procedures.
FURTHER JOB RELATED INFORMATION
For more information about the position, please contact Mr Peter Deague, Chief Executive Officer on (08) 9383 5213 (not to be contacted for Applicant Information Packs or assistance with lodging your application).
Please refer to the attached Applicant Information Pack and Job Description Form as these documents will assist you in preparing your resume and covering letter. If you experience difficulties downloading any of these documents, please call (08) 9383 5228.
You are encouraged to find out more about the MCB at our website www.mcb.wa.gov.au
PRE-EMPLOYMENT REQUIREMENTS
Applicants will be required to disclose if they have been subject to disciplinary proceedings by their employer within the last two years.
The recommended applicant will be required to provide a current National Police Clearance prior to appointment that is less than six months old.
APPLICATION INSTRUCTION
You must submit all of the following before the closing date to be considered for an interview:
- A completed job application form (online application form);
- An up-to-date resume that clearly outlines your past work experience, knowledge and skills, and includes the contact details of two referees (one of which has to be your current or most recent employer); and
- A covering letter no more than 2-3 pages (A4 size) outlining why you believe you would be suitable for the position, and how well you meet each of the Work Related Requirements (Selection Criteria) listed above.
LODGEMENT
Apply online by clicking on the “Apply for Job” at the bottom of the page.
Please ensure you have plenty of time to submit your application to allow for unanticipated problems, as late and pro forma applications will not be accepted.
Applications close: 4.00 pm, 24 July 2017 WST.