This is a 3 month fixed term, full-time position commencing Term 3, 2025 with possible extension (3 months) and/or permanency
Beckenham Primary School (PS) is proudly situated on Noongar Whadjuk Boodjar and has been an integral part of the local community for over 100 years. Today, we celebrate and value the cultural diversity that exists within our learning community and the opportunities this provides for our students to develop the knowledge, skills and understanding required to positively contribute to society as global citizens.
Find out more about our school by visiting www.beckenhamps.wa.edu.au or Schools Online
The Role
As the School Officer, you will ideally be the first point of contact for our school community. You will ideally have a friendly, positive and caring attitude; be self-motivated and organised, and demonstrate initiative. Ideally, you will have previous experience as a School Officer or a similar role. The successful applicant will ideally work as part of the administration team in a busy school environment. You should be an efficient and enthusiastic team member able to work both collaboratively and independently with minimal supervision. You ideally will possess the flexibility to move between tasks and be calm under pressure.
Along with the management of inquiries, student enrolments, maintenance of school records, management of the school’s public relations functions (website and social media) and administrative support to staff, the School Officer works collaboratively with the Manager of Corporate Services, the leadership team and the wider school community to support and administer the school’s physical resources and human resources. Responsibilities will include administrative functions related to building and grounds, coordinating and negotiating maintenance and repairs, overseeing the administration of out-of-hours use of school facilities, and maintaining key registers. The successful applicant ideally will support the coordination of relief staff, assist with the induction and support of other administrative employees, for example developing induction and training materials.
The School Officer will ideally also play a critical role in ensuring the smooth financial operation of the school. This includes tasks such as undertaking account and GST coding, reconciling financial records and processing invoices. School Officers also assist with month-end procedures such as transporting receipts to the bank and maintaining data integrity. The successful applicant ideally will be responsible for collating figures for financial planning and budgeting, which will help the school make informed decisions about its resources.
Experience and effective use of the Microsoft Office suite and RM Billing are essential. It is highly desirable applicants have experience in using or are currently undertaking training in the Kaartidjin student information management system.
Want to know more?
Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).
Potential applicants are encouraged to inquire about the position by contacting Jane Chesson, Manager of Corporate Services on (08) 9278 3700 jane.chesson@education.wa.edu.au or Bree Wagner, Principal on (08) 9278 3700 bree.wagner@education.wa.edu.au.
Equity and Diversity
We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our schools and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.
Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.
Eligibility
To work with us, you must:
- be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
- obtain a valid Working With Children Check before you start; and
- consent to a National Criminal History Check with the Department's Screening Unit.
Additional eligibility and training requirements are outlined in the attached Job Description Form (JDF).
Application Instructions
Apply online in two easy steps:
Step 1: Select Apply for Job
Complete the online application form, including details of two (2) work related referees, preferably one (1) being your current line manager.
Step 2: Attach your documents
Your application should include:
- A CV of up to three (3) pages outlining your employment history and professional learning summary relevant to this position
- A statement of up to four (4) pages that addresses the following selection criteria as outlined in the attached JDF
- Demonstrated experience in providing effective administrative support with the ability to organise and prioritise tasks effectively.
- Demonstrated experience in financial processes and procedures, including the handling of debtors, creditors, reconciliations, and /or preparing financial returns.
- Demonstrated ability in using computers and a range of application software packages, particularly databases, spreadsheets and word processing.
- Demonstrated good verbal and written communication skills and experience in the application of customer service principles and practices.
- Demonstrated good interpersonal skills and ability to work unsupervised and in a team environment.
It is recommended you have your attachments ready before selecting Apply for Job.
Your application must be received before the closing date and time. Late applications will not be accepted.
For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 4127 for assistance.
Advertised Vacancy Number: IPS/SS968820
Suitable applicants may be considered for similar vacancies arising within the next 12 months following this selection process. This may include circumstances where the successful applicant declines or vacates the position.
The Department applies a four (4) day breach period to this selection process.
Applications close: 4.30pm (AWST) on Friday, 23 May 2025
