This is a fixed term, full-time position commencing January 2025 up until January 2026.
Program Kaartdijin has been established to develop a functionally fit, technologically robust solution to replace the current School Information System (SISClassic) and include additional information capture and reportability. The Program focuses on providing short-term solutions as well as a longer-term solution that meets the operational needs of schools and the reporting and management needs of the Department at large. The Program vision is to provide a contemporary administrative and finance solution connecting people, processes and systems for school communities now and into the future.
The new Kaartdijin Solution will replace the SISClassic suite of applications currently used in 800+ schools throughout Western Australia. The Department has contracted TechnologyOne as the provider of the core finance functionalities and Compass Education as the provider of the billing, student administration and school administration functionalities for schools.
The Program has completed the system design phase and is currently progressing through the test cycles, prior to commencing rollout of the new finance system from Term 1 next year, starting with Pilot at a primary school.
The Program values are:
- Integrity in all we do
- Open and transparent communication
- Collaborative approach – Shared goals and objectives
- Commitment and cooperation
- Value all contributions
- Exceptional customer service.
The Role
Program Kaartdijin is seeking to appoint a Project Lead within the Finance workstream to deliver the integrated finance solution in schools whilst maintaining a strong focus on customer service delivery and continuous improvement of services. You will work with the Program Kaartdijin leadership group and the Director, Financial Services, to provide direction on finance matters and manage the finance project component.
The role would suit a candidate with extensive experience in the implementation and support of financial accounting and management systems. A high-level understanding in the provision of guidance relating to changes to financial management, asset and resource management and accounting practices including the new chart of accounts and practical skills in change management are highly desirable.
Key responsibilities:
The Project Lead – Finance, SIS Replacement Project (Program Kaartdijin) has overall responsibility for:
- Working alongside the finance workstream Project Manager on prioritised activities required for implementation of the overall finance system.
- Taking a lead in resolving observations and issues from Testing, including User Acceptance Testing, in consultation with relevant stakeholders in Department of Education (DoE) Central Finance.
- Coordination of feedback and decisions through consultative forums at DoE Central Finance.
- Providing input into communication, support, training and user documentation as part of the roll out to all public schools across the State.
- Providing input into preparation of regular project status reports, and recruitment and supervision of DoE project staff.
- Reporting through project finance steering committee.
- Working with Program Business Analysts and provide guidance and input into process step documentation (process maps) as appropriate.
- Helping classify testing defects based on perceived impact to end users.
- Helping capture/confirm User Acceptance Testing (UAT) scenarios and associated data inputs which would be used to execute business scenarios.
- Liaise with DoE Central Finance stakeholders to provide updates/obtain clarifications as necessary.
- Work with the testing team and help prioritise defects.
- Participate in UAT coordination.
Professional Benefits
We are conveniently located in East Perth and our employees enjoy a range of benefits which include:
- 11.5% employer contributed superannuation, increasing to 12% by July 2025.
- Generous leave entitlements including annual, personal, long service and parental leave.
- Professional development opportunities and study leave/assistance.
- Access to salary packaging (in accordance with relevant industrial instruments).
- Modern end of trip facilities/changerooms.
- Enjoy easy access to public transport with the Claisebrook train station just an 8-minute walk away or, take advantage of the free Yellow Cat bus service. Additionally, various CPP parking locations are within walking distance.
Want to know more?
Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).
For more information about this opportunity, please contact Chris Chuck, Assistant Program Director - Program Kaartdijin on (08) 9264 4896 or by emailing Christopher.Chuck@education.wa.edu.au
We are committed to building the leadership capability of our people (Building Leadership Impact).
Equity and Diversity
We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our workplaces and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.
Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.
Eligibility
To work with us, you must:
- be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
- consent to a National Criminal History Check with the Department's Screening Unit.
More information about employment eligibility can be found on our website and in the attached Job Description Form (JDF).
Application Instructions
Apply online in two easy steps:
Step 1: Select Apply for Job
Complete the online application form, including details of two (2) work related referees, preferably one being your current line manager.
Step 2: Attach your documents
Your application should include:
- A CV of up to three (3) pages outlining your employment history and professional learning summary relevant to this position
- A three (3) page statement addressing the following selection criteria as outlined in the attached JDF:
1. Demonstrated high-level knowledge and understanding of policy, procedures and accounting practices within the legislative framework, such as the Financial Management in Schools Policy and Procedures, School Education Act 1999, Procurement Act 2020 containing the WA Procurement Rules, the Financial Management Act 2006, Financial Regulations, Treasurer’s Instructions and Tax legislations.
4. Demonstrated high-level verbal and written communication and interpersonal skills to effectively liaise with key internal and external stakeholders at a senior level and to build strong relationships.
5. Demonstrated high-level conceptual, analytical and research skills, including the ability to develop solutions to complex problems.
6. Demonstrated high-level skills and experience in achieving outcomes and delivering quality products and services consistent with customer needs and defined quality expectations.
It is recommended you have your attachments ready before selecting Apply for Job.
Your application must be received before the closing date and time. Late applications will not be accepted.
For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 4127 for assistance.
Advertised Vacancy Number: DOE933601
Applicants assessed as suitable may be considered for similar vacancies that arise in our branch within the next 12 months. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.
The Department applies a four (4) day breach period to this selection process.
Applications close: 4.30pm (AWST) on Tuesday, 10 Decemeber 2024.
