Advertised Vacancy Number: DOE897597
This is a six (6) month fixed term, part-time (0.4FTE) position commencing August 2024 with possible extension
Professional Benefits
Working for the Department of Education attracts a range of attractive professional and personal benefits including:
- 11.5 percent employer contributions to superannuation
- More than 20 days of other leave, including sick leave and carers’ leave
The Role and our Branch
The Exams, Certification and Testing Division is seeking to hire a highly motivated and organised Administrative Assistant to join their Examination Logistics ECT team.
We encourage all applicants with diverse professional experiences to apply.
The Administrative Assistant will prepare documents using advanced Microsoft products whilst providing support to and maintaining team communication processes with schools, the public and within and across the organisation’s teams. The successful applicant will establish, maintain and update databases, undertake data collection, data entry and processing and maintain effective records and information databases in accordance with recordkeeping policy.
The successful applicant will provide a high level of customer service in handling telephone enquiries, ensuring visitors are received and assisted in a professional manner. While also coordinating meetings, including venue and room booking, arranging catering, and preparing and distributing agendas, minutes, and associated documents.
Cultural Diversity
The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.
Your written application will be assessed against the following Selection Criteria:
- Demonstrated well-developed word-processing skills and proficiency with other components of Microsoft Office, including Outlook, Excel and PowerPoint and experience using an electronic records management system.
- Demonstrated sound written and oral communication and interpersonal skills with the ability to liaise effectively with individuals at all levels and provide customer-focussed services.
- Demonstrated experience in purchasing, processing accounts for payment and monitoring expenditure for a work unit.
- Demonstrated sound ability to work independently or in a team environment to meet planned outcomes in a timely manner.
For a full outline of the role responsibilities and selection criteria, please refer to the JDF.
It is recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.
All inquiries are welcomed
Please contact Barclay Jones, Manager - Examination Logistics ECT by telephoning (08) 9273 6309 or emailing barclay.jones@education.wa.edu.au
Application Instructions
All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow all instructions. It is recommended you have relevant documents completed and ready to attach with your online application. Please allow enough time to complete this process as applications must be received prior to the closing date and time.
Your application should include:
- A two (2) page statement addressing the selection criteria listed above, in context of the role and business needs of the branch
- A CV of up to two (2) pages outlining your employment history and professional learning summary relevant to this position
- The contact details for two (2)work related referees who can attest to the claims made in your written application, preferably one being your current line manager.
After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please phone (08) 9264 4127.
If you are having difficulty submitting your online application, please phone (08) 9264 8666 for assistance.
Eligibility and Training Requirements
Employees will be required to:
- provide evidence of eligibility to work in Australia for the term of the vacancy;
- complete the Department’s induction program within three months of commencement
- complete the Department’s training in Accountable and Ethical Decision-Making within six months of appointment and every three years thereafter.
- complete the Department’s Aboriginal and Torres Strait Islander cultural awareness online course within 3 months of commencement; and
- complete any training specific to this role required by Departmental policy
- consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit prior to commencement of employment
- obtain or hold a current Working with Children Check
The Department applies a four (4) day breach period to this selection process.
Applications must be submitted before 4.30pm (WST) on Friday, 12 July 2024.
Lodgement is system generated. Any submissions at, or after, 4:30pm will not be accepted.
APPLICATIONS MUST BE SUBMITTED ONLINE
PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED
This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our division for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.
