Advertised Vacancy Number: DOE898835
Applicants deemed suitable in process DOE875074 need not reapply
Appointment Pool
Employee Relations is seeking to establish a pool of Administrative Assistants for appointments to permanent and fixed term, full-time and part-time vacancies which may arise during 2024 and up to the end of June 2025. Appointments can be made from the pool at any time for commencements within 2024, up to the end of June 2025.
Professional Benefits
Working for the Department of Education attracts a range of attractive professional and personal benefits including:
- 11 percent employer contributions to superannuation
- More than 20 days of other leave, including sick leave and carers’ leave
The Role and our Branch
The Department’s Employee Relations Directorate comprises two branches: Labour Relations and Employee Support Bureau. The Directorate is responsible for ensuring that industrial instruments and legislative frameworks are complied with and that employees are supported in a range of discrete human resource matters.
We encourage all applicants with diverse professional experiences to apply.
Suitable applicants will provide clerical and administrative support to the Manager and Branch. Including preparing, processing and delivering incoming and outgoing correspondence and actioning routine matters by drafting responses and preparing basic reports.
As an Administrative Assistant you will provide support and advice for processing workers’ compensation claims, including entering data into the Human Resources Management Information System (HRMIS). Making sure to maintain an effective correspondence filing system for corporate information and records relating to projects, initiatives, committees and other Branch activities.
Cultural Diversity
The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.
Your written application will be assessed against the following Selection Criteria:
- Well developed knowledge and experience in administrative and clerical functions.
- Well developed keyboarding and computer skills, including a working knowledge of databases, spreadsheets and word processing.
- Demonstrated ability to use initiative and organisational skills, including time management.
- Well developed verbal communication skills with the ability to liaise effectively with officers at all levels.
- Demonstrated ability to work independently or as part of a team.
For a full outline of the role responsibilities and selection criteria, please refer to the JDF.
It is recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.
All inquiries are welcomed
Please contact Juvilyn Magtuto, A/Principal Consultant by telephoning (08) 9264 8637 or emailing juvilyn.magtuto@education.wa.edu.au
Application Instructions
All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow all instructions. It is recommended you have relevant documents completed and ready to attach with your online application. Please allow enough time to complete this process as applications must be received prior to the closing date and time.
Your application should include:
- A two (2) page statement addressing the selection criteria listed above, in context of the role and business needs of the branch
- A CV of up to two (2) pages outlining your employment history and professional learning summary relevant to this position
- The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.
After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please phone (08) 9264 4127.
If you are having difficulty submitting your online application, please phone (08) 9264 8666 for assistance.
Eligibility and Training Requirements
Employees will be required to:
- provide evidence of eligibility to work in Australia for the term of the vacancy
- complete the Department’s induction program within three months of commencement
- complete the Department’s training in Accountable and Ethical Decision-Making within six months of appointment and every three years thereafter.
- complete the Department’s Aboriginal and Torres Strait Islander cultural awareness online course within 3 months of commencement
- complete any training specific to this role required by Departmental policy
- consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit prior to commencement of employment
The Department applies a four (4) day breach period to this selection process.
Applications must be submitted before 4.30pm (WST) on Wednesday, 12 June 2024.
Lodgement is system generated. Any submissions at, or after, 4:30pm will not be accepted.
APPLICATIONS MUST BE SUBMITTED ONLINE
PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED
