Advertised Vacancy Number IPS/SS893346
Appointment Pool
Safety Bay Primary School is seeking to establish a pool of dedicated School Officers for appointments to permanent and fixed term, full-time and part-time vacancies which may arise during the 2024 school year and up to the end of Term 3, 2025. Appointments can be made from the pool at any time for commencements within the 2024 school year, up to the end of Term 3, 2025.
The School Officer is responsible for providing accurate advice and support to parents, students, staff, and community members using their excellent customer service skills. The position requires a candidate who ideally possesses good organisational skills in delivering and prioritising tasks when under pressure, has an eye for detail and maintains a high level of accuracy.
School Officers are involved in maintaining school databases and ensuring the accuracy of records information systems, attention to detail should be one of your strengths. They work with Department of Education (DOE) software systems and software packages. Familiarity with DOE policies and processes would be desirable and ideally being proficient in the Microsoft Office suite. A strong working knowledge of online communication platforms is desirable.
As the School Officer, you will provide assistance entering student enrolment data, maintain student attendance records, absenteeism reports, staff and relief staff records and generates routine reports from the school databases. Experience with Compass and Schools Information System database (SIS) Administration is highly desirable and RM Billing would be beneficial. A strong working knowledge of the enrolment process is desirable.
Other responsibilities will include undertaking reception duties, including meeting and greeting visitors, answering the telephone, and responding to routine enquiries and requests for information. In addition, the School Officer supports the Manager Corporate Services by maintaining the school’s facilities, assets, resources and databases including reporting faults, organising repairs, assisting with stocktakes and updating asset and resources registers.
Safety Bay Primary School is located within the City of Rockingham, approximately 45 km south of Perth. It has been rebuilt from the original site into a well-planned and resourced school which accommodates a growing population, sitting at more than 600 students.
To be suitable for this role, you will need to demonstrate the following work related requirements (selection criteria):
- Experience in providing general office administrative support with ability to organise and prioritise tasks effectively.
- Ability to use computers and a range of application software packages, particularly databases, spreadsheets and word processing.
- Good verbal and written communication skills, including application of customer service principles and practices.
- Good interpersonal skills and ability to work in a team environment.
Applications will be assessed against these work related requirements (selection criteria) of the position. The business needs of the school may also be considered. It is therefore recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.
The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.
Further information about Safety Bay Primary School can be found by visiting www.safetybayps.wa.edu.au or Schools Online.
Additional information about Independent Public Schools is also available here.
For further job related information:
Please contact Diana Tindale, Manager Corporate Services, by telephoning (08) 9 591 6800 or emailing diana.tindale@education.wa.edu.au
Application Instructions
All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow the instructions on your screen.
Your application should include:
- A two (2) page statement addressing the Work Related Requirements (selection criteria), in context of the role and business needs of the school
- A CV of up to two (2) pages outlining your employment history and professional learning summary relevant to this position
- The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.
It is recommended you have these documents completed and ready to attach before selecting “Apply for Job”.
You are asked to complete an online application form and attach your documentation, please allow enough time to complete this process as applications cannot be accepted after the closing date and time.
After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please telephone (08) 9264 4127.
If you are having difficulty submitting your online application, please telephone (08) 9264 8666 for assistance.
Eligibility and training requirements
Employees will be required to:
- provide evidence of eligibility to work in Australia for the term of the vacancy;
- consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit prior to commencement of employment;
- obtain or hold a current Working with Children Check;
- complete the Department’s induction program within three months of commencement;
- complete the Department’s training in Accountable and Ethical Decision-Making within six months of appointment and every three years thereafter;
- complete the Department’s Aboriginal and Torres Strait Islander cultural awareness online course within 3 months of commencement;
- complete any training specific to this role required by Departmental policy.
The Department applies a four (4) day breach period to this selection process.
Applications must be submitted before 4.30pm (WST) on Monday, 10 June 2024
APPLICATIONS MUST BE SUBMITTED ONLINE
PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED.
