Advertised Vacancy Number: DOE847253
This is an initial eight (8) month fixed-term position with possibility of extension (16 months) and/or permanency, commencing ASAP.
The System Response and Transformation (SRT) division is seeking to appoint a dedicated and motivated Project Support Officer to join its Program Management Office (PMO) and to contribute to the improvement of positive educational outcomes for young people in Western Australia.
We encourage all applicants with diverse professional experiences to apply.
The Department of Education’s core purpose is to provide every student with a pathway to a successful future. This is best achieved when the system, schools, students, families, communities and other agencies work in partnership.
The partnership approach is underpinned by school autonomy within a connected and unified public school system – schools know their students, families and communities best and are best placed to effect positive outcomes through local place-based decision-making.
Local planning in schools is supported by a public school system where quality decisions are made at the highest level. This includes directing resources to where they are most needed and designing new initiatives that make a difference to schools and young people. Quality information, accountability and effective project and program management are core to achieving this – building and assuring these practices across the Department is the remit of the SRT division.
SRT’s PMO drives and provides oversight of responses and initiatives that facilitate the delivery of the Department’s strategic intent. We do this by initiating, managing, and monitoring projects of strategic importance using project management methodologies to underpin collaboration, standardisation, and the timely delivery of key project milestones.
The allocation of staff to projects and initiatives within the division is flexible with the right people being drawn upon at the right time from across the division to support delivery of our collective business priorities based on the necessary skills and expertise. SRT team members are required to have the expertise and ability to support multiple projects at once and manage priorities to address changing business needs.
The Project Support Officer supports subject matter experts and project leads on the development of projects and programs. The role is responsible for coordination of meetings and calendars and undertakes a secretariat role for governance meetings and consultation, including the preparation of agendas and minutes. The position requires attention to detail to ensure documentation meets Department style guide standards and that record keeping requirements are met.
It is highly desirable that applicants have experience HP TRIM or similar records management software, and the Microsoft 365 suite of apps.
The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.
Your written application will be assessed against the following Selection Criteria:
- Demonstrated well developed research, conceptual and analytical skills, including the ability to develop solutions to problems and issues.
- Demonstrated well developed written communication skills, including the ability to develop and deliver training programs and support materials.
Shortlisted applicants will have their skills and experiences in relation to the remaining selection criteria assessed in the further stages of the recruitment process. Remaining selection criteria can be found on the attached Job Description Form (JDF).
For a full outline of the role responsibilities and selection criteria, please refer to the JDF.
It is recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.
All inquiries are welcomed
Please contact Jenna Hardie, Principal Consultant by telephoning (08) 9264 5566 or emailing email@example.com
All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow all instructions. It is recommended you have relevant documents completed and ready to attach with your online application. Please allow enough time to complete this process as applications must be received prior to the closing date and time.
Your application should include:
- A two (2) page statement addressing the selection criteria listed above, in context of the role and business needs of the branch
- A CV of up to three (3) pages outlining your relevant employment history and professional learning relevant to this position
- The contact details for two (2)work related referees who can attest to the claims made in your written application, preferably one being your current line manager.
After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please phone (08) 9264 4127.
If you are having difficulty submitting your online application, please phone (08) 9264 8666 for assistance.
Eligibility and Training Requirements
Employees will be required to:
- provide evidence of eligibility to work in Australia for the term of the vacancy
- obtain a current Department of Education Criminal Record Clearance before commencing employment
- the Department’s induction program within three months of commencement;
- training specific to this role required by Department policy; and
- the Department’s training in Accountability and Ethical Decision-Making within six months of appointment
- the Department’s Aboriginal and Torres Strait Islander cultural awareness online course within 3 months of commencement
The Department applies a four (4) day breach period to this selection process.
Applications must be submitted before 4.30pm (WST) on Monday, 16 October 2023.
Lodgement is system generated. Any submissions at, or after, 4:30pm will not be accepted.
APPLICATIONS MUST BE SUBMITTED ONLINE
PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED
This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our division for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.