Advertised Vacancy Number: IPS/SS810410
This is a permanent full-time position commencing Term 2, 2023
Are you a dedicated and enthusiastic person with experience and a strong focus on customer service?
Alkimos College is seeking to appoint a highly effective and motivated School Officer to join our growing Corporate Services team.
As a School Officer, you will be the first point of contact for our school and will be responsible for completing administrative duties including greeting all visitors, answering the telephone, and responding to routine enquiries and requests for information. The successful applicant will ideally have a friendly, positive, caring attitude and possess the qualities to promote excellence within our school, and to interact with staff, parents, visitors, and the wider community. As the first point of contact you should ideally be confident, calm, organised, and approachable.
The successful applicant should possess the ability to prioritise tasks and assist others as needed. You will ideally model effective and quality customer and administrative support service delivery and use excellent interpersonal and communication skills to work in collaboration with the Corporate Services team, school support staff, teaching staff and our wider school community. The successful applicant should have a focus on teamwork, self-motivation, initiative and model excellence in customer and administrative service delivery. They ideally will be very well organised and be able to deliver outcomes, while working to deadlines, in a fast-paced secondary school environment. A high degree of attention to detail is needed to be successful in this role, and experience in SIS, Compass, Connect, RM Finance, Asset Manager, RM Billing and Administration Manager (or similar platforms) is highly desirable.
About Us
Located in the northern suburb of Alkimos with sweeping ocean views, Alkimos College opened in 2020 with our foundation Year 7 cohort of 176 students, providing local intake area students with access to an exceptional secondary education in world-class learning facilities. Each year we will add an additional cohort, until we reach our full complement of Year 7 -12 in 2025.
Stage 1 buildings include administration, student services, library, gymnasium, staff fitness centre, food studios, cafeteria, technologies, general classrooms, specialist science laboratories, nature play area and the Specialised Autism Program classroom and Homeroom. Shared oval and community facilities with the City of Wanneroo are available via the adjacent Halesworth Park precinct. Stage 2, (ready in 2024), will include a performing arts centre, dance studio, media studio, music studio, lecture theatre, additional student services and general classrooms.
The college places a high priority on professional learning, with a focus on a whole of college instructional framework as part of our ‘Alkimos Approach.’ A commitment to self-reflection and growth is vital. The college uses a coaching framework for all planning, review, performance development and classroom observation and feedback.
Staff are expected to embrace technology and innovation and enhance their skills with technology to improve work practices. Teaching staff are provided with a college iPad for use. The college provides students with a range of devices available to suit the learning required. This includes Surface Go laptops, iPads, Macs, PCs.
Alkimos College has high expectations of the student cohort to ensure all students are well prepared for their future, and have opportunities to develop the skills, knowledge, and confidence they need to achieve their potential. This is complemented by a strong focus on student engagement and mental health and wellbeing, through our bespoke Anchor Program.
Alkimos College is only one of eight secondary schools chosen to have a Specialised Autism Learning Program. The college also has an academic extension pathway and in 2022 commenced the Gifted and Talented Academic Selective Entrance Program.
This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our school for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.
To be suitable for this role, you will need to demonstrate the following work related requirements (selection criteria):
- Experience in providing effective administrative support with the ability to organise and prioritise tasks effectively.
- Experience in financial processes and procedures, including the handling of debtors, creditors, reconciliations, and /or preparing financial returns.
- Ability in using computers and a range of application software packages, particularly databases, spreadsheets and word processing.
- Good verbal and written communication skills and experience in the application of customer service principles and practices.
- Good interpersonal skills and ability to work unsupervised and in a team environment.
Applications will be assessed against these work related (selection criteria) of the position. The business needs of the school may also be considered. It is therefore recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.
The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.
Further information about Alkimos College can be found by visiting alkimoscollege.wa.edu.au or Schools Online.
Additional information about Independent Public Schools is also available here
For further job related information:
Please contact Nancy McNally, Principal, by telephoning (08) 9561 7300 or emailing Nancy.McNally2@education.wa.edu.au
Application Instructions
All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow the instructions on your screen.
Your application should include:
- A three (3) page statement addressing the Work Related Requirements (selection criteria), in context of the role and business needs of the school
- A CV of up to five (5) pages outlining your employment history and professional learning summary relevant to this position
- The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.
It is recommended you have these documents completed and ready to attach before selecting “Apply for Job”.
You are asked to complete an online application form and attach your documentation, please allow enough time to complete this process as applications cannot be accepted after the closing date and time.
After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please telephone (08) 9264 4127.
If you are having difficulty submitting your online application, please telephone (08) 9264 8666 for assistance.
ELIGIBILITY AND TRAINING REQUIREMENTS
Employees will be required to:
- obtain a current Department of Education Criminal Record Clearance prior to commencement of employment.
- obtain or hold a current Working with Children Check.
- complete the Department’s induction program within three months of commencement.
- complete any training specific to this role required by Departmental policy.
- complete the Department’s training in Accountable and Ethical Decision-Making within six months of appointment.
- complete the Department’s Aboriginal Cultural Appreciation course.
- provide evidence of eligibility to work in Australia for the term of the vacancy.
The Department applies a four (4) day breach period to this selection process.
Applications must be submitted before 4.30pm (WST) on Friday, 24 March 2023
APPLICATIONS MUST BE SUBMITTED ONLINE
PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED.
