Government of Western Australia
Header Navigation
  • Accessibility
  • Contact us
Government of Western Australia

Job opportunity

View the advert for the details
Convenience Buttons:   This advert has been closed


 
Service Delivery - Statewide Services
Secondary Schools DHS & Post-School Pathways
Administrative Assistant
Pool Ref DOE763001
Level 2, $64,172 - $69,256 per annum (PSCA 2021)

Advertised Vacancy Number: DOE763001

Appointment Pool

Secondary Schools DHS & Post-School Pathways and Quality Teaching branches Statewide Services are seeking to establish a pool of Administrative Assistants for appointments to permanent and fixed term, full-time and part-time vacancies which may arise during 2022 and up to the end of August 2023. Appointments can be made from the pool at any time for commencements within 2022, up to the end August 2023

We encourage all applicants with diverse professional experiences to apply.

The role may also assist in the day-to-day coordination of professional learning programs including maintaining the enrolment system, handling customer service enquiries, organising workshops, preparing workshop materials, and coordinating bookings for venues and catering. Workshop set-up and catering management (including clean-up) may be part of the administrative duties.

Ideally, you will possess well-developed MS Word and Excel Spreadsheet processing skills and proficiency with other components of Microsoft Office. Sound written, oral communication and interpersonal skills with the ability to liaise effectively with individuals at all levels and provide customer-focussed services will also be highly desirable.

Applicants who are proactive, capable of working independently, able to deal with multiple demands, have good organisational skills, exhibit a flexible approach and have a strong attention to detail will be highly regarded.

Cultural Diversity

The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.

Your written application will be assessed against the following Selection Criteria:

  1. Demonstrated experience with Microsoft Office suite in clerical and general administrative duties, including advanced word processing skills and proficiency with spreadsheets and databases and experience using an electronic records management system.
  2. Demonstrated good written, oral communication and interpersonal skills with the ability to liaise effectively with a wide range of individuals and provide customer-focussed services.
  3. Demonstrated experience in purchasing, processing accounts for payment and monitoring expenditure for a work unit.
  4. Demonstrated initiative and good organisational skills with the ability to meet competing priorities in a fast-paced business environment.

For a full outline of the role responsibilities and selection criteria, please refer to the JDF.

It is recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.

All inquiries are welcomed

Please contact Karen Lamond, Education Officer by telephoning (08) 9402 6123 or emailing karen.lamond@education.wa.edu.au    

Application Instructions

All applications are submitted online.  Select “Apply for Job”, at either the top or bottom of this screen and follow all instructions.  It is recommended you have relevant documents completed and ready to attach with your online application. Please allow enough time to complete this process as applications must be received prior to the closing date and time.

Your application should include:

  • A four (4) page statement addressing the selection criteria listed above, in context of the role and business needs of the branches
  • A CV of up to four (4) pages outlining your employment history and professional learning summary relevant to this position
  • The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.

After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please phone (08) 9264 4127.

If you are having difficulty submitting your online application, please phone (08) 9264 8666 for assistance.

Eligibility and Training Requirements

Employees will be required to:

  • provide evidence of eligibility to work in Australia for the term of the vacancy
  • obtain a current Department of Education Criminal Record Clearance before commencing employment
  • complete the Department’s Aboriginal Cultural Appreciation course
  • complete
    • the Department’s induction program within three months of commencement;
    • training specific to this role required by Department policy; and
    • the Department’s training in Accountability and Ethical Decision-Making within six months of appointment

The Department applies a four (4) day breach period to this selection process.

Applications must be submitted before 4.30pm (WST) on Thursday, 18 August 2022.

Lodgement is system generated. Any submissions at, or after, 4:30pm will not be accepted.   

APPLICATIONS MUST BE SUBMITTED ONLINE

PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED


ATTACHMENTS: - admin assistant l2 jdf.pdf


You can view and print these PDF attachments by downloading Adobe Reader.

 
WORK TYPE:  Permanent - Part Time, Permanent - Full Time, Fixed Term - Full Time, Fixed Term - Part Time
FTE: 0.1-1.0
LOCATION: Padbury
CLOSING DATE: 2022-08-18 4:30 PM
(YYYY-MM-DD)
Position Title
Administrative Assistant

Agency
Department of Education
Salary
Level 2, $64,172 - $69,256 per annum (PSCA 2021)
Location
Padbury
Unit/Division
Service Delivery - Statewide Services
Branch
Secondary Schools DHS & Post-School Pathways
Work Type
Permanent - Part Time, Permanent - Full Time, Fixed Term - Full Time, Fixed Term - Part Time
Position No.
Pool Ref DOE763001
Closing Date
2022-08-18 4:30 PM
Position Title
Administrative Assistant
Branch
Secondary Schools DHS & Post-School Pathways

Location
Padbury
Work Type
Permanent - Part Time, Permanent - Full Time, Fixed Term - Full Time, Fixed Term - Part Time
Closing Date
2022-08-18 4:30 PM
Salary
Level 2, $64,172 - $69,256 per annum (PSCA 2021)
Agency
Department of Education
Company Information
Description

Advertised Vacancy Number: DOE763001

Appointment Pool

Secondary Schools DHS & Post-School Pathways and Quality Teaching branches Statewide Services are seeking to establish a pool of Administrative Assistants for appointments to permanent and fixed term, full-time and part-time vacancies which may arise during 2022 and up to the end of August 2023. Appointments can be made from the pool at any time for commencements within 2022, up to the end August 2023

We encourage all applicants with diverse professional experiences to apply.

The role may also assist in the day-to-day coordination of professional learning programs including maintaining the enrolment system, handling customer service enquiries, organising workshops, preparing workshop materials, and coordinating bookings for venues and catering. Workshop set-up and catering management (including clean-up) may be part of the administrative duties.

Ideally, you will possess well-developed MS Word and Excel Spreadsheet processing skills and proficiency with other components of Microsoft Office. Sound written, oral communication and interpersonal skills with the ability to liaise effectively with individuals at all levels and provide customer-focussed services will also be highly desirable.

Applicants who are proactive, capable of working independently, able to deal with multiple demands, have good organisational skills, exhibit a flexible approach and have a strong attention to detail will be highly regarded.

Cultural Diversity

The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.

Your written application will be assessed against the following Selection Criteria:

  1. Demonstrated experience with Microsoft Office suite in clerical and general administrative duties, including advanced word processing skills and proficiency with spreadsheets and databases and experience using an electronic records management system.
  2. Demonstrated good written, oral communication and interpersonal skills with the ability to liaise effectively with a wide range of individuals and provide customer-focussed services.
  3. Demonstrated experience in purchasing, processing accounts for payment and monitoring expenditure for a work unit.
  4. Demonstrated initiative and good organisational skills with the ability to meet competing priorities in a fast-paced business environment.

For a full outline of the role responsibilities and selection criteria, please refer to the JDF.

It is recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.

All inquiries are welcomed

Please contact Karen Lamond, Education Officer by telephoning (08) 9402 6123 or emailing karen.lamond@education.wa.edu.au    

Application Instructions

All applications are submitted online.  Select “Apply for Job”, at either the top or bottom of this screen and follow all instructions.  It is recommended you have relevant documents completed and ready to attach with your online application. Please allow enough time to complete this process as applications must be received prior to the closing date and time.

Your application should include:

  • A four (4) page statement addressing the selection criteria listed above, in context of the role and business needs of the branches
  • A CV of up to four (4) pages outlining your employment history and professional learning summary relevant to this position
  • The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.

After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please phone (08) 9264 4127.

If you are having difficulty submitting your online application, please phone (08) 9264 8666 for assistance.

Eligibility and Training Requirements

Employees will be required to:

  • provide evidence of eligibility to work in Australia for the term of the vacancy
  • obtain a current Department of Education Criminal Record Clearance before commencing employment
  • complete the Department’s Aboriginal Cultural Appreciation course
  • complete
    • the Department’s induction program within three months of commencement;
    • training specific to this role required by Department policy; and
    • the Department’s training in Accountability and Ethical Decision-Making within six months of appointment

The Department applies a four (4) day breach period to this selection process.

Applications must be submitted before 4.30pm (WST) on Thursday, 18 August 2022.

Lodgement is system generated. Any submissions at, or after, 4:30pm will not be accepted.   

APPLICATIONS MUST BE SUBMITTED ONLINE

PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED

Attachments
- admin assistant l2 jdf.pdf


Convenience Buttons2:  

BigRedSky e-Recruitment Get Adobe Reader
Jobs Board Menu
  • Go to
  • Jobs search
  • View all jobs
  • View latest jobs
  • Email me jobs
  • Login
  • Closed jobs
Footer Navigation
  • Copyright
  • Disclaimer
  • Privacy