Advertised Vacancy Number: IPS/SS749153
This is a permanent full-time position commencing Term 3, 2022
Cassia Primary School (PS) is seeking an enthusiastic and proactive individual to fill the position of School Officer. A key role of the School Officer is to provide a culturally responsive, calm and welcoming environment for families and visitors to the school community with a focus on highly efficient customer service principles.
The successful applicant should model effective and quality customer and administrative support service delivery and use excellent interpersonal and communication skills to work in collaboration with our administration team, staff and school community in the day to day management of the school and operational tasks with confidentiality. You will be one of two school officers in our team with an explicit focus of this role on communications and data currency including managing school based systems such as Compass, Integris, School Website, SeeSaw and other communications methods.
School Officers work collaboratively with the Manager Corporate Services, administrative staff and the wider school community to support and administer the schools financial and physical resources. Responsibilities in these roles will include assisting with; financial processes and reconciliation of purchasing cards, payment and receipt of accounts, administrative functions related to buildings and grounds, minor works, faults/routine maintenance. Management of student enrolment applications and maintenance of student records, physical recording of assets and resources and administrative support to other corporate services functional areas as required. The applicant must ideally possess strong organisational skills in delivering and prioritising tasks when under pressure, have an eye for detail and high level of accuracy. An inept ability to manage multiple tasks and prioritise these is essential.
As School Officer, you will administer the operation of school databases, records and management information systems, website management, social media and parent communication applications. You should have experience in operating a range of software packages, particularly databases and word processing. Knowledge of the Student Information System (SIS), RM Finance and RM Billing would be desirable but not essential.
Cassia PS is an Independent Public School located in South Hedland in the Pilbara region, has 590 students from Kindergarten to Year 6 with 78 staff and caters for the diverse cross section of the community. Our school recognises the importance of community involvement and endeavours to foster and maintain partnerships with industry, business and agencies, as well as the local community and parent groups.
This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our school for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.
To be suitable for this role, you will need to demonstrate the following work related requirements:
- Experience in providing effective administrative support with the ability to organise and prioritise tasks effectively.
- Experience in financial processes and procedures, including the handling of debtors, creditors, reconciliations, and /or preparing financial returns.
- Ability in using computers and a range of application software packages, particularly databases, spreadsheets and word processing.
- Good verbal and written communication skills and experience in the application of customer service principles and practices.
- Good interpersonal skills and ability to work unsupervised and in a team environment.
Applications will be assessed against these work related requirements of the position. The business needs of the school may also be considered. It is therefore recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.
The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.
Further information about Cassia Primary School can be found by visiting Schools Online
Additional information about Independent Public Schools is also available here.
For further job related information
You are encouraged to contact Gayleen Horne, Manager Corporate Services for further information about this employment opportunity, including information about living and working in South Hedland by telephoning 08 9172 8500 or emailing Gayleen.Horne@education.wa.edu.au
Application Instructions
All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow the instructions on your screen.
Your application should include:
- A three (3) page statement addressing the Work Related Requirements, in context of the role and business needs of the school
- A CV of up to three (3) pages outlining your employment history and professional learning summary relevant to this position
- The contact details for two (2) work related referees (one being your current line manager)
It is recommended you have these documents completed and ready to attach before selecting “Apply for Job”.
You are asked to complete an online application form and attach your documentation, please allow enough time to complete this process as applications cannot be accepted after the closing date and time.
After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please telephone (08) 9264 4127.
If you are having difficulty submitting your online application, please telephone (08) 9264 8666 for assistance.
Eligibility and training requirements
Employees will be required to:
- obtain a current Department of Education Criminal Record Clearance prior to commencement of employment
- obtain or hold a current Working with Children Check
- complete the Department’s induction program within three months of commencement
- complete any training specific to this role required by Departmental policy
- complete the Department’s training in Accountable and Ethical Decision-Making within six months of appointment
- complete the Department’s Aboriginal Cultural Appreciation course
- provide evidence of eligibility to work in Australia for the term of the vacancy
COVID-19 REQUIREMENTS
Applicants are advised of the recently announced mandatory vaccination policy for various occupations and workforces in WA. Employees working in, or attending school sites are required to be vaccinated in accordance with the policy. More information can be found at Mandatory COVID-19 vaccination policy for WA workforces (www.wa.gov.au)
The Department applies a four (4) day breach period to this selection process.
Applications must be submitted before 4.30pm (WST) on Thursday, 2 June 2022
APPLICATIONS MUST BE SUBMITTED ONLINE
PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED.
