Advertised Vacancy Number: DOE749337
This is a seven (7) month fixed term, full-time position commencing ASAP with possible extension and/or permanency
Professional Benefits
Working for the Department of Education attracts a range of attractive professional and personal benefits including:
- 10 percent employer contributions to superannuation
- More than 20 days of other leave, including sick leave and carers’ leave
The Role and our Branch
The Infrastructure Division is seeking to appoint a highly motivated and dedicated Project Support Officer – Grounds to join the Asset Planning and Services Branch.
We encourage all applicants with diverse professional experiences to apply.
The Infrastructure Division has responsibility for the planning and provision of facilities (land, buildings and equipment), which includes land planning, student enrolment forecasting and facilities planning, strategic asset management, capital works programs, maintenance and minor works programs and provision of facilities related services.
The Asset Planning and Services branch is responsible for the development of strategic asset plans, policies and processes within an asset planning framework, long term land planning for schools and the management of the Department’s land estate. The Directorate also provides services to schools on security and emergency management, environmental services, statistical and demographic planning services and property management.
The Successful applicant will:
- Develop, maintain and monitor databases, reconcile records and analyse data to meet reporting and operational obligations relating to school grounds maintenance.
- Quality assure and audit projects and project records to ensure reporting systems are accurately maintained and performance indicators of key priorities are tracked.
- Provide general information, advice and assistance to stakeholders on administrative and operational processes and procedures via the telephone, email and during school visits.
- Develop and maintain effective communication links and working relationships to internal and external clients and stakeholders.
- Assist with the production of documentation for school ground mowing service contracts, including project plans, monthly reports, project variations and schedule information.
- Research and identify effective risk management strategies to ensure project outcomes are achieved.
- Provide administrative support to the branch, including preparation of reports and coordination of project components to ensure deadlines are met.
Cultural Diversity
The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.
Your written application will be assessed against the following Selection Criteria
- Demonstrated sound written, verbal and interpersonal communication skills, including the ability to liaise with individuals at all levels.
- Demonstrated knowledge and considerable experience in the delivery of project-based administration support services.
- Demonstrated ability to initiate, develop and maintain effective partnerships with a range of stakeholders.
- Demonstrated well developed computer skills including experience in data management, database applications and spreadsheet manipulation.
- Demonstrated research analytical and problem-solving skills with the ability to use initiative to identify priorities and meet conflicting deadlines.
For a full outline of the role responsibilities and selection criteria, please refer to the JDF.
It is recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.
All inquiries are welcomed
Please contact Jennifer Wood, Senior Contracts Officer by telephoning (08) 9264 8925 or emailing Jennifer.Wood@education.wa.edu.au
Application Instructions
All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow all instructions. It is recommended you have relevant documents completed and ready to attach with your online application. Please allow enough time to complete this process as applications must be received prior to the closing date and time.
Your application should include:
- A two (2) page statement addressing the selection criteria listed above, in context of the role and business needs of the branch
- A CV of up to five (5) pages outlining your employment history and professional learning summary relevant to this position
- The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.
After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please phone (08) 9264 4127.
If you are having difficulty submitting your online application, please phone (08) 9264 8666 for assistance.
Eligibility and Training Requirements
Employees will be required to:
- provide evidence of eligibility to work in Australia for the term of the vacancy
- obtain a current Department of Education Criminal Record Clearance before commencing employment
- complete the Department’s Aboriginal Cultural Appreciation course
- have a current Western Australia ‘C’ class driver’s license and be prepared to travel to regional areas when requested to undertake duties as per the JDF
- complete
- the Department’s induction program within three months of commencement;
- training specific to this role required by Department policy; and
- the Department’s training in Accountability and Ethical Decision-Making within six months of appointment
COVID-19 REQUIREMENTS
Applicants are advised of the recently announced mandatory vaccination policy for various occupations and workforces in WA. Employees working in, or attending school sites are required to be vaccinated in accordance with the policy. More information can be found at Mandatory COVID-19 vaccination policy for WA workforces (www.wa.gov.au)
The Department applies a four (4) day breach period to this selection process.
Applications must be submitted before 4.30pm (WST) on Wednesday, 25 May 2022
Lodgement is system generated. Any submissions at, or after, 4:30pm will not be accepted.
APPLICATIONS MUST BE SUBMITTED ONLINE
PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED
This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our division for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.
