Advertised Vacancy Number: IPS/SS712116

This is a permanent full-time position commencing Term 1, 2022 

Upper Swan Primary School (PS) is seeking a passionate, dedicated, and well organised School Officer to join their friendly and supportive team.

As a School Officer at Upper Swan PS, you will be the first point of contact for our school and will be responsible for completing administrative duties including greeting all visitors, answering the telephone and responding to routine enquiries and requests for information. You will ideally have a friendly, positive and caring attitude and possess the qualities to promote excellence within our school and to interact with parents and the wider community. The successful applicant will work collaboratively with all staff to support our ethos that 'students are at the centre of everything we do'.

The successful applicant will be responsible for all student enrolment procedures and will support the Manager Corporate Services with administering the financial resources of the school including invoice processing and management of purchase cards. You will ideally model effective and quality customer and administrative support service delivery and use excellent interpersonal and communication skills to work in collaboration with the administration team, school support staff, our school community and teaching staff. In addition, you should have experience in operating a range of software packages, particularly databases and word processing. Knowledge of the Student Information System (SIS), RM Finance and RM Billing would be desirable.

Honesty, kindness, fairness and safety are the core attributes we encourage in our students, and our staff, parents and community members are important role models for their development. We are a proud Independent Public School with more than a century of experience in education with many families having multi-generational links to the school. With around 500 Kindergarten to Year 6 students, our school has grown from servicing a small rural community to welcoming students from growing urban communities.

This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our school for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position. 

To be suitable for this role, you will need to demonstrate the following work related requirements (selection criteria):

• Experience in providing general office administrative support with ability to organise and prioritise tasks effectively.
• Ability to use computers and a range of application software packages, particularly databases, spreadsheets and word processing.
• Good verbal and written communication skills, including application of customer service principles and practices.
• Good interpersonal skills and ability to work in a team environment.

Applications will be assessed against these work related (selection criteria) of the position. The business needs of the school may also be considered. It is therefore recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.

The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.

Further information about Upper Swan Primary School can be found by visiting upperswanps.wa.edu.au or Schools Online

Additional information about Independent Public Schools is also available here

For further job related information:

Please contact Terri-Anne Marriott, Manager Corporate Services, by telephoning (08) 9297 7050 or emailing terri-anne.marriott@education.wa.edu.au  

During the school holiday period, please contact Terri-Anne Marriott, on 0400 096 532

Application Instructions

All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow the instructions on your screen.

Your application should include:

• A three (3) page statement addressing the Work Related Requirements (selection criteria), in context of the role and business needs of the school
• A CV of up to outlining your employment history and professional learning summary relevant to this position
• The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.

It is recommended you have these documents completed and ready to attach before selecting “Apply for Job”.

You are asked to complete an online application form and attach your documentation, please allow enough time to complete this process as applications cannot be accepted after the closing date and time.

After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please telephone (08) 9264 4127.

If you are having difficulty submitting your online application, please telephone (08) 9264 8666 for assistance. 

Eligibility and training requirements

Employees will be required to:

• Provide evidence of eligibility to work in Australia for the term of the vacancy
• Obtain a current Department of Education Criminal Record Clearance prior to commencement of employment
• Obtain or hold a current Working with Children Check
• Complete the Department’s induction program within three months of commencement
• Complete any training specific to this role required by Departmental policy
• Complete the Department’s training in Accountable and Ethical Decision-Making within six months of appointment.

COVID-19 REQUIREMENTS

Applicants are advised of the recently announced mandatory vaccination policy for various occupations and workforces in WA.  Employees working in, or attending school sites are required to be vaccinated in accordance with the policy.  More information can be found at Mandatory COVID-19 vaccination policy for WA workforces.

The Department applies a four (4) day breach period to this selection process.

Applications must be submitted before 4.30pm (WST) on Friday, 21 January 2022

APPLICATIONS MUST BE SUBMITTED ONLINE 

PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED.