Advertised Vacancy Number: DOE610132

This is a five (5) month fixed term, full-time position commencing February 2020 with possible extension and/or permanency

The Student Support Services - Statewide Services Division is seeking to recruit a highly motivated and committed Administrative Assistant to work in the Disability Services and Support branch (DSS).

The Administrative Assistant plays a key role in the day to day operations of the DSS branch and assists the manager to maintain smooth processes, clear correspondence and efficient logistics. Applicants are required to be organised, multi task and be skilled communicators with excellent interpersonal skills.

In the role of Administrative Assistant, you will provide clerical and administration support to the manager and a busy team. The successful applicant will manage incoming telephone calls, diary appointments, meetings, emails and other communication.  Along with this you will assist with the payment of accounts, credit card reconciliation, booking flights and accommodation, coordinating professional learning and maintaining an effective correspondence filing system for corporate information and records.

The position assists in the coordination of the ongoing professional learning program and supervises the administrative functions in relation to online bookings system.

This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our branch for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position. 

To be suitable for this role, you will need to demonstrate the following work related requirements:

• Experience in clerical and general administrative duties;
• Experience in purchasing, processing of accounts for payment and monitoring expenditure for a work unit;
• Sound verbal, written and interpersonal communication skills with the ability to liaise effectively with officers at all levels;
• Well-developed keyboard and computer skills, including a working knowledge of databases, spreadsheets, word processing and experience using an electronic records management system;
• Sound organisational skills with the ability to use initiative and work independently or as part of a team.

Further information about this position can be found in the attached job description form (JDF).

Applications will be assessed against these work related requirements of the position. The business needs of the branch may also be considered. It is therefore recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.

The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.

For further job related information:

Please contact Kia Skonis, Manager by telephoning (08) 9402 6440 or emailing Kia.Skonis@education.wa.edu.au.

Application Instructions

All applications are submitted online.  Select “Apply for Job”, at either the top or bottom of this screen and follow the instructions on your screen.

Your application should include:

• A three (3) page statement addressing the Work Related Requirements in context of the role and business needs of the branch;
• A CV of up to three (3) pages outlining your employment history and professional learning summary relevant to this position;
• The contact details for two (2) work related referees (one being your current line manager).

It is recommended you have these documents completed and ready to attach before selecting “Apply for Job”.

You are asked to complete an online application form and attach your documentation, please allow enough time to complete this process as applications cannot be accepted after the closing date and time.

After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please telephone (08) 9264 4127.

If you are having difficulty submitting your online application, please telephone (08) 9264 8666 for assistance.

ELIGIBILITY

Employees will be required to:

• provide evidence of eligibility to work in Australia for the term of the vacancy;
• obtain a current Department of Education Criminal Record Clearance before commencing employment.

TRAINING

Employees will be required to:

• complete the Department’s induction program within three months of commencement;
• complete any training specific to this role required by Department policy; and
• complete the Department’s training in Accountability and Ethical Decision-Making within six months of appointment

The Department applies a four (4) day breach period to this selection process.

Applications must be submitted before 4.30pm (WST) on Monday, 20 January 2020.

APPLICATIONS MUST BE SUBMITTED ONLINE

PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED.