Advertised Vacancy Number: IPS/SS608848

This is a permanent part-time (0.6FTE) position commencing Term 1, 2020 

Do you possess excellent communication skills and are ready to take on new challenges?

Shelley Primary School (PS) is seeking a hardworking and enthusiastic School Officer to join their friendly team. The successful applicant will be required to work 0.6FTE over 4 days per week.

The successful applicant will enjoy working in a busy multicultural school which is an integral part of the local community.

As the first point of contact you will use your communication and interpersonal skills to respond to queries from a range of stakeholders, as well as building and maintaining effective working relationships. The successful applicant will be required to work alongside the Manager Corporates Services in administering the financial resources of the school including receipting, invoice processing, reconciliation of purchase cards, procurement and leave and relief payment processing. Other specific duties will include maintaining online payment and resource management systems. The successful applicant will ideally have experience and working knowledge with the use of the School Information System (SIS), RM Finance, RM Billing, Human Resource Management Information System (HRMIS) and Bookmark. The demanding role of School Officer also involves undertaking student-related activities, including providing information, advice and collecting documentation for enrolment of new students.

To be successful, it is highly desirable that you demonstrate organisational skills, attention to detail in delivering and prioritising tasks in a fast paced working environment together with highly developed interpersonal skills using your initiative.

Shelley PS offers the students a diverse range of programs. A range of technology is available for students to conduct their learning via different platforms such as interactive smartboards in every class room, Macbook laptops in the senior years and iPads in the early years. A school-wide Wi-Fi network allows students to pursue independent learning activities using these devices. Our Library complements the Information and Learning Technologies curriculum and our purpose-built Science and Music rooms provide students with the facilities to enhance great educational outcomes.

This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our school for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position

To be suitable for this role, you will need to demonstrate the following work related requirements:

• Experience in providing effective administrative support with the ability to organise and prioritise tasks effectively.
• Experience in financial processes and procedures, including the handling of debtors, creditors, reconciliations, and/or preparing financial returns.
• Ability in using computers and a range of application software packages, particularly databases, spreadsheets and word processing.
• Good verbal and written communication skills and experience in the application of customer service principles and practices.
• Good interpersonal skills and ability to work unsupervised and in a team environment.

Applications will be assessed against these work related requirements of the position. The business needs of the school may also be considered. It is therefore recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.

The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.

Further information about Shelley Primary School can be found by visiting www.shelleyps.wa.edu.au or Schools Online

Additional information about Independent Public Schools is also available here.

For further job related information:

Please contact Deb Petit, by telephoning (08) 9235 1450 or emailing Deborah.Pettit@education.wa.edu.au

Application Instructions

All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow the instructions on your screen.

Your application should include: 

• A three (3) page statement addressing the Work Related Requirements, in context of the role and business needs of the school
• A CV of up to three (3) pages outlining your employment history and professional learning summary relevant to this position
• The contact details for two (2) work related referees (one being your current line manager)

It is recommended you have these documents completed and ready to attach before selecting “Apply for Job”.

You are asked to complete an online application form and attach your documentation, please allow enough time to complete this process as applications cannot be accepted after the closing date and time.

After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please telephone (08) 9264 4127.

If you are having difficulty submitting your online application, please telephone (08) 9264 8666 for assistance. 

Eligibility and training requirements 

Employees will be required to:

• obtain a current Department of Education Criminal Record Clearance prior to commencement of employment
• obtain or hold a current Working with Children Check
• complete the Department’s induction program within three months of commencement
• complete any training specific to this role required by Departmental policy
• complete the Department’s training in Accountable and Ethical Decision-Making within six months of appointment
• provide evidence of eligibility to work in Australia for the term of the vacancy

The Department applies a four (4) day breach period to this selection process.

Applications must be submitted before 4.30pm (WST) on Friday, 6 December 2019

APPLICATIONS MUST BE SUBMITTED ONLINE

PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED