Advertised Vacancy Number: DOE576256
This is a ten (10) month fixed term, full-time position commencing ASAP with possible extension (12 months) and/or permanency
The Professional Standards and Conduct Division is seeking to recruit a highly motivated and committed Legal Process Officer in the Legal Services branch.
The Legal Process Officer will provide high-level secretarial and administrative support to the Manager and other senior Legal Service officers whilst administering and monitoring the Legal Service’s budget, including paying accounts, purchasing and producing monthly financial reports. The successful applicant will record and process summons and subpoenas for the Department, ensuring proper compliance and extract reports on subpoenas and summons whilst undertaking research, including discovery and preparation of documents for legal and parliamentary proceedings.
The Legal Process Officer will triage provision of legal advice to Principals and Department officers whilst liaising with various courts of Western Australia, Department staff, other agencies, issuing solicitors and the State Solicitor’s Office about legal processes.
This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our branch for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.
To be suitable for this role, you will need to demonstrate the following work related requirements:
- Knowledge and experience in the effective delivery of secretarial and administrative support services in a legal environment, including word processing, audio transcription, spreadsheets and databases.
- Knowledge of legal terminology and processes, including managing summons and subpoenas, and liaising with issuing solicitors and the Courts.
- Well-developed verbal and written communication and interpersonal skills, including the ability to liaise and work effectively in a team environment.
- Initiative and organisational skills, including the ability to work independently, identify priorities and meet deadlines
Further information about this position can be found in the attached job description form (JDF).
Applications will be assessed against these work related requirements of the position. The business needs of the branch may also be considered. It is therefore recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.
The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.
For further job related information:
Please contact Graham Wimbridge, Manager Legal Services, by telephoning (08) 9264 4052 or emailing firstname.lastname@example.org
All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow the instructions on your screen.
Your application should include:
- A two (2) page statement addressing the Work Related Requirements, in context of the role and business needs of the branch
- A CV of up to two (2) pages outlining your employment history and professional learning summary relevant to this position
- The contact details for two (2) work related referees (one being your current line manager)
It is recommended you have these documents completed and ready to attach before selecting “Apply for Job”.
You are asked to complete an online application form and attach your documentation, please allow enough time to complete this process as applications cannot be accepted after the closing date and time.
After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please telephone (08) 9264 4127.
If you are having difficulty submitting your online application, please telephone (08) 9264 8666 for assistance.
Employees will be required to:
- provide evidence of eligibility to work in Australia for the term of the vacancy
- obtain a current Department of Education Criminal Record Clearance before commencing employment
Employees will be required to:
- complete the Department’s induction program within three months of commencement;
- complete any training specific to this role required by Department policy; and
- complete the Department’s training in Accountability and Ethical Decision-Making within six months of appointment
The Department applies a four (4) day breach period to this selection process.
Applications must be submitted before 4.30pm (WST) on Monday, 19 August 2019.
APPLICATIONS MUST BE SUBMITTED ONLINE
PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED