This is a full time permanent vacancy.
When you join the Department of Justice, you become part of a people-focussed organisation working hard to make our community a fairer and safer place to live. We offer many different employment opportunities in locations around Western Australia. You will have a chance to make a real difference to your local communities and to the lives of those you work with.
About the role
The key role of the Executive Assistant is to provide a professional level of secretarial, administrative and research support to the Division Head. The position is pivotal in the efficient functioning of the Division Head’s office and operates in an environment of competing priorities and constant adjustment. The position is required to manage a diverse range of tasks inclusive of diary management, preparation and vetting of confidential and sensitive correspondence, administrative support for meetings/committees, file and issues tracking and conducting document and information searches.
The position also has a research role in assisting with the investigation into issues of the day, preparation of detailed correspondence, briefing notes and preparation of reports. The Executive Assistant liaises and interacts with a diverse range of internal and external customers including members of executive and representatives within the public and private sector.
All employees are required to undergo employment screening, which includes a National Criminal History Check and other checks that may be relevant to the position requirements.
How to apply
Please ensure you review the attached JDF for further information about the work related requirements of the position. This information will assist you with the preparation of your application.
We require you to submit:
A current comprehensive CV including the contact details of two referees and a statement addressing the following essential work related requirements (selection criteria) in no more than 2 pages:
- Role Specific - Demonstrated experience in the provision of a comprehensive range of secretarial, administrative and research support activities to executive management in a demanding and dynamic office environment with multiple competing priorities and strict deadlines.
- Achieve Results - The ability to; reschedule and reorganise work to reflect changes in priorities, demonstrate knowledge of new programs, plans or services that are relevant to the position, maintains accurate records and files; and, ensure that tasks are completed within allocated timeframes are all fundamental to this role.
- Communicates and Influences Effectively - An ability to; structure messages clearly and succinctly orally and in writing, gain a clear understanding of others comments by actively listening and asking questions to ensure understanding – checks that own views have been understood and able to discuss issues thoughtfully without becoming aggressive are requirements for this role.
- Builds Productive Relationships - The capacity to; build and maintain relationships with senior management colleagues and clients, share information with stakeholders and seek input from others to inform team discussions, ensure that relevant/important information is shared where required, treat people with respect and courtesy and to act on constructive feedback are requirements for this role.
Please ensure you allow sufficient time to submit your application, as late applications will not be accepted.
To submit your application click the “Apply for Job” button at bottom of this page. Emailed applications will not be accepted.
If required we may choose to supplement the field of applications by conducting a Candidate Search.
Equity and Diversity
People from diverse background are encouraged to apply. The Department upholds a working environment that is free from discrimination in accordance with Equal Opportunities legislation.
If you would like further information on this opportunity please contact Kaitlynd Gaulton, Executive Manager on 9264 1157 for a confidential discussion.
Applicants who are found suitable may be considered for similar vacancies at level over a 12 month period.
Applications are to be submitted by no later than 4.30pm on Friday, 26 April 2019.