This is a permanent
Full-Time appointment for 76 hours per
fortnight.
Located in Shenton
Park.
About the
Opportunity
WA Country Health Service
(WACHS) Medical Workforce (Central Office) is seeking a motivated
and organised Administrative Assistant to join our dynamic team
supporting the delivery of medical workforce services across
regional Western Australia.
This is an exciting
entry-level opportunity to work within a high-performing team that
provides strategic and operational support across recruitment,
credentialing, contracts, onboarding, and workforce coordination
for medical practitioners.
You will play a key role in
ensuring the smooth day-to-day functioning of the Medical Workforce
team by providing high-quality administrative and clerical support
to managers and team leaders.
About the
Role
As an Administrative
Assistant, you will be responsible for delivering a broad range of
administrative and coordination services including:
- Providing confidential
administrative and clerical support to the Medical Workforce
Manager and team
- Managing incoming calls,
correspondence, and general enquiries
- Coordinating meetings,
preparing agendas, taking minutes, and tracking
actions
- Preparing, formatting,
and typing documents to a high standard
- Maintaining records,
registers, and office systems
- Supporting onboarding and
orientation of new staff, including system access
- Assisting with travel
bookings and accommodation arrangements
- Supporting accounts
processes including purchase orders and invoice
processing
- Undertaking data entry,
record updates, and data cleansing activities
- Supporting small
administrative projects and improvement initiatives
About
You
You are a highly organised,
proactive, and reliable individual who enjoys working in a
fast-paced team environment. You bring strong communication skills,
attention to detail, and a willingness to learn.
To be successful, you will
demonstrate:
- Experience in providing
administrative support in a professional
environment
- Strong interpersonal and
communication skills (written and verbal)
- Excellent organisation,
time management, and prioritisation skills
- High-level computer
skills, including Microsoft Office and data systems
- Ability to maintain
confidentiality and exercise discretion
- Experience in minute
taking and meeting coordination (desirable but not
essential)
- Understanding of basic
accounting or finance processes (desirable)
Employee
Benefits: In addition to the great salary our
employees enjoy an amazing range of benefits which may include (in
line with operational
requirements):
- 12% employer contributed
superannuation into a fund of your choice.
- Access to generous salary
packaging arrangements
- Professional Development
Opportunities and Study Leave/assistance
- Flexible working
arrangements
- Flexible leave
arrangements
- Other professional and
location based allowances
For Further
Job-Related Information: We encourage you to
contact Franca Leigh on 08 6372
2293.
Application
Instructions: Applicants are requested to apply
online and attach:
- A statement (max 2 pages)
addressing Selection Criteria listed in the attached job
description form.
- A detailed CV summarising
your qualifications and relevant experience.
- Contact details of two
professional referees, one of whom must be your current
supervisor or line manager.
Selection
Criteria: Please see the attached Job Description
Form.
Eligibility to
Apply: To be eligible for appointment, applicants
must have a valid working visa (for fixed term appointments) or be
an Australian citizen, permanent resident, or have a visa to live
and work indefinitely in Australia (for permanent
appointments).
Other
Conditions
WA Health engages staff in
positions of trust and responsibility. WA Health policies require
applicants to undertake a criminal records screening and integrity
checking as part of the appointment process. As well as undertaking
a criminal record screening and integrity checking, you may also be
required to undertake a working with children check (if required
for the role) and a pre-employment health assessment. We may ask
referees to comment on your integrity and past demonstration of
ethical behaviour. Please note that adverse information does not
necessarily disqualify an applicant but will be considered as part
of the appointment process.
Please note this recruitment
process requires completion of satisfactory Pre-Employment Health
Assessment (PEHA). Any offer of employment with WA Country
Health Service (WACHS) is conditional on satisfactory PEHA to
ensure you are able to perform the inherent requirements of the
position. An unsatisfactory PEHA will result in the offer of
employment being withdrawn. Please see the attached WACHS
PEHA Policy for further information.
Whilst this selection process
will initially be used to fill the above vacancy, it may also be
used to fill other "similar" vacancies throughout the health
service. In addition to this, should the successful applicant
decline or vacate the advertised vacancy, then the next most
suitable applicant may also be selected from this process. Both of
these options remain valid for a period of twelve (12) months from
when the authorised delegate endorses the recruitment
decision.
LATE OR EMAIL
APPLICATIONS WILL NOT BE CONSIDERED.
