This is a permanent full-time position commencing Term 3, 2026
Instrumental Music School Services (IMSS) is a large service provider which works across metropolitan and country primary and secondary schools, providing instrumental instruction to students from Years 3 to 12. In addition to weekly small group instrumental lessons, students have opportunities to participate in enrichment music activities which combine them working collaboratively, across year levels and with students from other schools. IMSS is guided by our school plan as well as overarching Department policies and procedures. Our vision at IMSS is to provide a rich environment where students have opportunities and pathways for inspiration, success in music and personal excellence.
IMSS teachers deliver lessons under the IMSS Whole School Teaching and Learning Program, developed from the WA Curriculum, The Arts (Music) and the IMSS Pedagogical Framework which includes the aspects Playing from Notation, Playing by Ear, Playing from Memory, and Improvisation. IMSS teachers are supported to deliver the teaching and learning program including common assessments which inform ongoing teaching practice. Effective and educative feedback to students, parents, and schools via assessment and reporting is an essential element of the role. Instrumental lessons are delivered alongside the classroom music program and supported by the host school.
Find out more about our school by visiting www.education.wa.edu.au/instrumental-music or Schools Online
The Role
The Business Support Officer provides operational and administrative support to the Manager Corporate Services across a broad range of functions including workforce management, recruitment administration, financial processing, asset and inventory coordination, and administrative support services.
A significant focus of this role involves supporting the management, tracking and coordination of IMSS’s extensive collection of musical instruments, sheet music, library resources and specialist music equipment located across Western Australia. The successful applicant will ideally contribute to the effective administration and stewardship of a large and complex inventory of instruments and music resources that support teaching and learning programs throughout the State.
This may include assisting with asset tracking, library and resource management processes, procurement coordination, stock control, instrument allocation, maintenance scheduling, record management and logistical support associated with the movement of instruments and music resources between schools and regions.
The successful applicant will ideally display flexibility, adaptability and an open-minded approach to supporting a wide variety of operational and administrative functions within a dynamic statewide organisation.
The position works closely with the Manager Corporate Services both independently and as part of a collaborative Corporate Services team. The successful applicant should display initiative, sound judgement and the ability to work effectively under pressure in an evolving environment while maintaining a high level of accuracy and attention to detail.
As part of a small and highly collaborative team, the Business Support Officer would also contribute to building positive workplace culture by actively supporting and guiding members of the Allied Professional team where required.
We are seeking applicants who ideally display:
- Highly developed organisational and administrative skills with the ability to manage competing priorities and meet deadlines.
- Experience in workforce administration, financial processing, asset coordination or administrative support services.
- The ability to maintain accurate records and process information with a high level of attention to detail.
- Strong interpersonal and communication skills, with the ability to build positive and professional relationships with a diverse range of stakeholders.
- The ability to work both independently and collaboratively within a team environment.
- Adaptability, initiative and flexibility in responding to operational requirements and changing priorities.
- The capacity to interact with empathy, professionalism and discretion when supporting staff, schools and community stakeholders.
- Experience or confidence working with large-scale inventory, library or resource management systems will be highly regarded.
- An understanding of public sector administrative practices, procurement processes and financial procedures is desirable.
Want to know more?
Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).
For more information about this opportunity, please contact Jeremy Pitt, Manager Corporate Services on (08) 9338 9500 or jeremy.pitt@education.wa.edu.au
Equity and Diversity
We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our schools and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.
Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.
Eligibility
To work with us, you must:
- be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
- obtain a valid Working With Children Check before you start; and
- consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit before you start.
Additional eligibility and training requirements are outlined in the attached Job Description Form (JDF).
Application Instructions
Apply online in two easy steps:
Step 1: Select Apply for Job
Complete the online application form, including details of two (2) work related referees, preferably one (1) being your current line manager.
Step 2: Attach your documents
Your application should include:
- A CV outlining your employment history and professional learning summary relevant to this position
- A three (3) page statement addressing the following selection criteria as outlined in the attached JDF
- Demonstrated considerable experience providing input and effective support to the development, management, implementation and monitoring of business operations, systems and plans.
- Demonstrated well developed financial management skills, including data analysis, interpretation and reporting, and the ability to provide recommendations.
- Demonstrated sound human resource management knowledge and skills, including the ability to provide effective support and input into the development, implementation and monitoring of human resource management systems and processes.
- Demonstrated sound verbal, written and interpersonal communication skills, including the ability to work effectively as part of a team.
- Demonstrated sound conceptual, analytical and problem solving skills and the ability to identify appropriate solutions.
It is recommended you have your attachments ready before selecting Apply for Job.
Your application must be received before the closing date and time. Late applications will not be accepted.
For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 4127 for assistance.
Advertised Vacancy Number: SS/SS1037066
Suitable applicants may be considered for similar vacancies arising within the next 12 months following this selection process. This may include circumstances where the successful applicant declines or vacates the position.
The Department applies a four (4) day breach period to this selection process.
Applications close: 4.30pm (AWST) on Tuesday, 2 June 2026
