We currently have one (1) Permanent, Full-time Vacancy
available for immediate filling.
About us
The Western Australian Museum is a vibrant centre of inspiration, learning and enjoyment for everyone. It preserves, documents and shares collections relating to the State’s natural and cultural heritage. It collaborates with people across Western Australia to share the stories and voices of diverse communities. It works alongside national and international organisations, contributing to global research, promoting life-long learning, and developing and hosting world-class exhibitions.
About the role
Working within a small team, this role is responsible for supporting the CEO and for the administration and operation of the CEO’s office.
About you
You will be an experienced administrator with the ability to prioritise, coordinate and manage multiple tasks. Overseeing all communications and correspondence with the CEO office, you will have the ability to:
- Liaise with senior executives, internally and externally, and gain the cooperation of people and staff at all levels.
- Produce written content of a very high professional standard.
- Research, collate, and coordinate information from across the organisation within required timeframes.
- Represent the office of the CEO with integrity and professionalism.
The successful applicant will be responsible for:
- Working closely with the CEO on current and future work priorities and plans to ensure alignment with organisational priorities.
- Work closely with CEO and Director Strategy and Governance on Board of Trustees and Executive matters.
- Oversight and coordination of Ministerial correspondence for the WA Museum.
- Supervising/mentoring an Administrative Assistant in managing a complex diary, work plan, and travel arrangements of the CEO, ensuring a range of processes and protocols are maintained.
- Providing administrative and secretarial support to the Board, including working closely with the Strategy and Governance team on Board governance matters.
*See JDF for full list of duties.
How to apply
Please ensure that you review the attached Job Description Form (JDF) for further information about the work-related requirements (Selection Criteria) of this position. This information will assist you with the preparation of your application.
We require you to submit:
- A current, comprehensive CV, including the contact details of two referees.
- A statement of no more than two (2) x A4 pages addressing the following three (3) essential work-related requirements (selection criteria).
Please provide relevant examples to support your claims):
- Experience in providing confidential executive and administrative support at a senior executive level. (Criteria 1)
- Well-developed written communication and presentation skills for preparation of professional correspondence, reports, and presentations. (Criteria 5).
- Knowledge and experience of digital systems, including experience in the use of MS Office suite, records management systems, document management and distribution systems, and other tools for task tracking and management (Criteria 6).
*Note that the remaining work-related requirements (see JDF) will be assessed at a later stage in the recruitment process.
Please ensure that you allow sufficient time to submit your application, as late applications will not be accepted. To submit your application, click “Apply for Job” button at the bottom of this page. Emailed applications will not be accepted.
If you experience technical difficulties applying online, please contact the RAMS Helpdesk on 1300 733 056, in the first instance. For information about the process, please contact Human Resources on email, hr@museum.wa.gov.au
Further Information
If you would like further information on this opportunity, please contact Kirrily Williams, Director Strategy and Governance, on email kirrily.williams@museum.wa.gov.au
Eligibility to Apply
To be eligible for appointment, applicants must have a valid Work Visa (for fixed term appointments), or be an Australian citizen, permanent resident, or have a visa to live and work indefinitely in Australia (for permanent appointments) at the time of application.
A current (within six (6) months) National Police Clearance Certificate will be required prior to commencement of employment, as per the Department’s Police Record Screening Policy.
Equity and Diversity
The WA Museum is an equal opportunity employer and is committed to creating an equitable and diverse working environment. We strongly encourage Aboriginal and Torres Strait Islander people, people with disabilities, people from culturally diverse backgrounds, and young people, to apply. The Museum values the importance of a work environment which is representative of the wider community, and which supports a variety of perspectives.
If you are an Aboriginal person who would like assistance with your application, please contact Jobs and Skills WA on 13 64 64.
Accessibility: If you have any communication or access needs that require adjustments to allow you to fully participate in the application and interview process, please contact the National Relay Service on the following numbers:
- TTY/Voice calls - 133 677
- Speak & Listen - 1300 555 727
- SMS Relay – 0423 677 767
Subsequent Vacancies
Applicants found suitable, but not recommended for this vacancy, may be considered for subsequent, similar vacancies at the WA Museum and the Department of Creative Industries, Tourism, and Sport for a period of twelve (12) months, in accordance with Part 5 (General Appointment) of the Commissioner's Instructions No. 2: Filling a Public Sector Vacancy.
