We are seeking to establish a pool of School Officers for permanent and fixed term, full-time and part-time vacancies which may arise during the 2026 school year and up to the end of Term 2, 2027. Appointments may be offered at any time for vacancies that commence during this period.
Jilbup Primary School (PS) is a modern and dynamic school located in Hammond Park, having opened in 2024. The school features contemporary facilities including an administration block, early childhood teaching areas, general learning classrooms, an inclusive education room, and specialist teaching spaces for art and science. Students and staff also benefit from a well-resourced library, covered assembly area, music room, oval and hard courts.
The school provides a comprehensive teaching and learning program for students from Kindergarten to Year 6. This includes a Specialised Learning Program (SLP) for students with Autism Spectrum Disorder (ASD), designed to support individual learning needs and promote inclusive educational outcomes for students from K–6.
At Jilbup PS, our ethos is captured in our motto, ‘Love Learning’. We are committed to fostering a positive and inclusive environment where students are engaged and motivated to learn, staff are dedicated to supporting every child, and the wider community feels a strong sense of connection and pride in the school.
Find out more about our school by visiting www.jilbupps.wa.edu.au or Schools Online.
The Role
We are seeking dedicated and customer-focused School Officers to join our administration team. Suitable applicants will provide effective administrative support and contribute to the efficient operation of the school, with a particular focus on parent engagement, front office services and school communications.
As a key member of the front office team, the School Officers are often the first point of contact for students, parents, staff and members of the wider community, and should display professionalism, initiative and a commitment to high-quality customer service.
Suitable applicants will ideally:
- Display well-developed interpersonal and communication skills, with the ability to build and maintain positive relationships with students, staff, parents and the wider community
- Possess sound organisational skills, with the ability to prioritise tasks and meet deadlines in a busy environment
- Display attention to detail and accuracy in administrative processes and data entry
- Show initiative and the ability to work both independently and as part of a team
- Maintain confidentiality and exercise discretion in dealing with sensitive matters
The role may include:
- Providing administrative support across a range of front office functions
- Processing student enrolments, including for mainstream and SLP students, and an understanding of visa classifications
- Maintaining accurate student records using systems such as SIS, Compass and Microsoft Office Suite
- Supporting attendance processes and daily reporting requirements
- Managing ordering of office and teaching consumables
- Coordinating maintenance requests, repairs and contractor bookings
- Maintaining school registers and administrative records
- Managing excursion payments, documentation and associated processes
- Assisting with general administrative tasks and school communications
- Supporting student-related administrative processes
- Assisting the Manager Corporate Services with financial, physical and human resource functions, in accordance with Departmental policies and procedures
Knowledge of RM Billing, RM Finance and HRMIS is important.
Suitable applicants should work collaboratively with the administration and leadership team to support the day-to-day operations of the school and contribute to a positive and inclusive school environment.
Want to know more?
Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).
For more information about this opportunity, please contact Shiralee Harvey, Manager Corporate Services, on (08) 9395 3891 or emailing Shiralee.Harvey@education.wa.edu.au.
Equity and Diversity
We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our schools and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.
Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.
Eligibility
To work with us, you must:
- be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
- obtain a valid Working With Children Check before you start; and
- consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit before you start.
Additional eligibility and training requirements are outlined in the attached Job Description Form (JDF).
Application Instructions
Apply online in two easy steps:
Step 1: Select Apply for Job
Complete the online application form, including details of two (2) work related referees, preferably one being your current line manager.
Step 2: Attach your documents
Your application should include:
- A CV of up to two (2) pages outlining your employment history and professional learning summary relevant to this position
- A four (4) page statement addressing the following selection criteria as outlined in the attached JDF
- Demonstrated experience in providing effective administrative support with the ability to organise and prioritise tasks effectively.
- Demonstrated experience in financial processes and procedures, including the handling of debtors, creditors, reconciliations, and /or preparing financial returns.
- Demonstrated ability in using computers and a range of application software packages, particularly databases, spreadsheets and word processing.
- Demonstrated good verbal and written communication skills and experience in the application of customer service principles and practices.
- Demonstrated good interpersonal skills and ability to work unsupervised and in a team environment.
It is recommended you have your attachments ready before selecting Apply for Job.
Your application must be received before the closing date and time. Late applications will not be accepted.
For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 4127 for assistance.
Advertised Vacancy Number: IPS/SS1043232
The Department applies a four (4) day breach period to this selection process.
Applications close: 4.30pm (AWST) on Friday, 5 June 2026
