Job opportunity

CRVCID No. 727885

This is a fixed‑term, full‑time role at 1.0 FTE (Full Time Equivalent) for six months, with the possibility of extension(s) and/or permanency. Part‑time hours (0.6 FTE or higher) may also be considered.

Whilst this selection process will initially be used to fill this vacancy, it may also be used to appoint applicants, assessed as suitable during this selection process, to the same or other similar positions at CAHS for up to 12 months. These can be permanent part time or fixed term part time opportunities with the possibility of extension(s) and/or permanency.

About Our Team:

The Child and Adolescent Mental Health Services (CAMHS) in Western Australia offer support, advice and treatment to children and adolescents from birth to 18 years who are experiencing mental health challenges.

The Complex Attention and Hyperactivity Disorders Service (CAHDS) is a statewide service supporting children and young people under 18 years of age, along with their families, who experience ongoing difficulties with attention, hyperactivity, and impulsivity.

CAHDS works with children and young people who have a confirmed diagnosis of Attention Deficit Hyperactivity Disorder (ADHD) and who are currently receiving treatment for challenges related to inattention, hyperactive behaviour, or impulse control.

About the Role:

As an Administrative Assistant within the Complex Attention and Hyperactivity Disorders Service (CAHDS), you will provide high‑quality administrative and reception support to ensure the effective and efficient operation of the service. Working as part of a collaborative administration team, the role supports clinicians, managers, consumers, and families through a broad range of clerical, data, and coordination activities, while upholding CAHS governance, safety, and quality standards.

Some of your key accountabilities will include:

• Providing comprehensive administrative support services to CAHDS and the Child and Adolescent Mental Health Service.
• Supporting the administration team by actioning routine matters, drafting correspondence, and preparing basic reports.
• Screening and processing incoming correspondence and enquiries (in person, phone, inter‑hospital, public and private), and directing these to appropriate personnel.
• Providing a professional reception service, welcoming visitors and responding to enquiries in a courteous and appropriate manner.
• Transcribing correspondence, memoranda, reports, meeting minutes, and presentations from dictation or draft, including proofreading and editing for accuracy and completeness.
• Coordinating meetings, including room bookings, agenda preparation, and taking minutes as required.
• Establishing and maintaining filing systems (electronic and hard copy).
• Maintaining departmental and other databases and compiling statistical data and reports as required.
• Ensuring timely and accurate data entry across a range of information systems.
• Raising requisitions and ordering stationery, catering, and other supplies as required.
• Facilitating payment of accounts by obtaining invoice authorisation and forwarding for processing.
• Monitoring and arranging maintenance of assets such as printers and office equipment.
• You will undertake your duties in accordance with the WA Health Code of Conduct, the CAHS Vision and Values, and CAHS’ commitment to child safety. The role actively supports a safe work environment, contributes to high‑quality, family‑centred care, and participates in continuous improvement to promote efficiency, effectiveness, and sustainability of services.

How to apply

We welcome your application via the ‘Apply for Job’ button at the bottom of this page. Your application should contain the following:

• A current resume and cover letter which summarises your experience and how you are able to meet the position requirements.
• A statement addressing Essential Criteria 1, 2, 3, 4 and 5 per the Job Description Form, including relevant examples, limited to a maximum of 3 pages.
• The name, email and contact details of two referees who can be contacted to provide a reference. Referees should include at least one individual who has been or is your direct Line Manager/Supervisor. We will contact you to seek your confirmation prior to contacting your listed referees.

Role related questions: We encourage you to contact, Parma Barbaro via parma.barbaro@health.wa.gov.au or Robin Elliot via robin.elliot@health.wa.gov.au with any specific questions related to this role.

Help in submitting your application: If you experience technical difficulties while applying online, please contact Employee Services on 13 44 77 for immediate assistance during business hours.

Selection Criteria: Please see the attached Job Description Form. 

Eligibility to Apply: To be eligible for appointment, applicants must have a valid working visa (for fixed term appointments) or be an Australian citizen, permanent resident, or have a visa to live and work indefinitely in Australia (for permanent appointments). 

This position is subject to a Western Australian Working With Children (WWC) Check. For further information please refer to the WWC website at: https://workingwithchildren.wa.gov.au

Other Conditions: WA Health engages staff in positions of trust and responsibility. WA Health policies require applicants to undertake a criminal records screening and integrity checking as part of the appointment process. As well as undertaking a criminal record screening and integrity checking, you may also be required to undertake a working with children check (if required for the role) and a pre-employment health assessment. We may ask referees to comment on your integrity and past demonstration of ethical behaviour. Please note that adverse information does not necessarily disqualify an applicant but will be considered as part of the appointment process.

Whilst this selection process will initially be used to fill the above vacancy, it may also be used to fill other "similar" vacancies throughout the health service. In addition to this, should the successful applicant decline or vacate the advertised vacancy, then the next most suitable applicant may also be selected from this process. Both of these options remain valid for a period of twelve (12) months from when the authorised delegate endorses the recruitment decision.

CAHS values: To achieve our vision of healthy kids, healthy communities, CAHS is committed to providing a workplace culture that is driven and shaped by our values of Compassion, Collaboration, Equity, Respect, Excellence and Accountability. During the selection process you may be assessed on your ability to fulfil the responsibilities of this position in accordance with the values. If you have any questions regarding this, please contact the person named in this advert.

WA Health is committed to eliminating all forms of discrimination in the provision of our service. We embrace diversity and strongly encourage applications from people from culturally diverse backgrounds and people with disabilities.

In addition, we are committed to growing our Aboriginal workforce as part of WA Health Aboriginal Workforce Policy. As a measure to achieve equality, Section 51 of the Equal Opportunity Act 1984 applies to this position and Aboriginal and Torres Strait Islander peoples are encouraged to apply.

For Assistance including any adjustment needed to accommodate a disability and confidential enquiries – please contact the Strategic Talent Acquisition Recruitment Team (START) service via email: CAHS.TalentAcquisition@health.wa.gov.au

Lodgement is system generated. Any submissions on, or after, 4:00pm on the closing date will not be accepted. 

LATE OR EMAIL APPLICATIONS WILL NOT BE CONSIDERED.