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About the role
The Public Transport Authority is seeking a highly organised and proactive Executive Assistant to provide exceptional secretarial and administrative support to the Chief Operating Officer (COO) and the wider Business Services team at Office of Major Transport Infrastructure Delivery .This pivotal role is responsible for managing the COO’s calendar, coordinate meetings, handle confidential correspondence, prepare briefing materials, and maintain an efficient records management system. You’ll also support the preparation of Ministerials, Parliamentary Questions, and executive reports, ensuring information flows smoothly and accurately.
This role offers variety and impact, from organising travel and processing invoices to coordinating workshops, functions, and conferences. You’ll prioritise incoming requests, monitor deadlines, and assist with research and documentation as needed. If you’re proactive, detail‑focused, and thrive in a fast‑paced environment, this position gives you the opportunity to help drive operational efficiency at an executive level.
About You!
To excel in this role, you should possess:
- Strong administrative capability, including senior-level support experience, solid process knowledge, and the ability to manage confidential matters with discretion.
- Effective written and verbal communication skills, with the ability to build relationships and work collaboratively.
- Proven research and analytical skills, with a focus on practical problem‑solving and process improvement.
- Excellent organisation and time‑management skills, supported by advanced MS Office proficiency and experience using diverse information systems.
About Us
The Public Transport Authority’s (PTA) vision is to be recognised as a leader in providing world-class public transport services and solutions. As a fast-growing economy, Western Australia’s public transport system, under the PTA, is recognised as the best in Australia and one of the most efficient, clean, and safe networks in the world. Rail transport is vital for our continued success and growth, through our many projects including METRONET to meet the public’s needs and expectations. Moving millions of people requires the skill and commitment of a talented workforce.
You will be working in the Office of Major Transport Project Delivery responsible for delivering the high value and high complex major transport projects. These projects improve the wellbeing of current and future generations by maximising the social, cultural, environmental and economic opportunities.
Our Values
The PTA’s Values define what is important to us. Knowing our values helps you understand how we do business and what is expected of you as an employee of the PTA.
Upholding these values and applying them to your work requires a genuine and committed understanding.
Safety - We are committed to safety and protecting your future.
Respect - We value and respect our customers, suppliers and each other.
Recognition - We recognise each other for achievement, initiative and innovation.
Integrity - We are honest and ethical.
Sustainability - We consider the long-term economic, social and environmental impact of everything we do.
You can expect.
- Opportunities to grow through personal development and career pathways
- Health and Wellbeing programs including access to a free onsite Gym
- Subsidised Corporate Apparel and Spectacles
- Supportive Team Environment
- Opportunity to join our Social Club offering savings and benefits all year round
There is currently one fixed term opportunity until 31 October 2029 available for an immediate start with the possibility of renewal and/or permanency. Applicants assessed as suitable through this process will be placed in a pool and may also be considered for similar vacancies on a fixed term or permanent basis that may arise within the next 12 months.
To be eligible to work at the PTA you must be either an Australian Citizen or Australian Permanent Resident or hold a valid work visa until 31 October 2029.
The PTA is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.
Further Information
Please refer to the attached Job Description Form (JDF) for full details about the position, including any specific requirements relevant to appointment.
Please contact Emily Phillips, A/Business Manager on (08) 9323 6563 for specific information about the role.
For more information about the PTA, please visit www.pta.wa.gov.au.
For technical difficulties, please contact the RAMS helpdesk at 1300 733 056 or email ramshelpdesk@bigredsky.com.
How to Apply
Applicants are requested to provide the following:
- A comprehensive CV with two work related referees.
- A cover letter addressing selection criteria 1 and 4 in no more than 2 pages.
Applicants are requested to apply online using the ‘Apply for Job’ button at the top/bottom of the screen. Please note the closing date and time, as no emailed, late or pro forma applications will be accepted.
All applications must be submitted through the PTA website, or the WA Government jobs portal. Applications received via other platforms will not be considered.
Please note you will be required to complete the PTA Integrity and Qualification Consent Form and an Australian National Police Clearance should you become the recommended applicant through the recruitment process. Adverse outcomes of Integrity reviews and NPC’s will not necessarily disqualify an applicant from the selection process. All PTA positions are subject to ongoing integrity screening. Suitable applicants will also need to undertake a Drug and Alcohol Screen prior to commencement.
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