Do you want to be a part
of a team that promotes and improves the health of its people and
community? Are you looking for an organisation that listens to what
you have to say, supports flexible working arrangements, health and
wellbeing and is focused on engagement and culture? Then look no
further.
This Vacancy is for Permanent Full-Time appointment.
North Metropolitan Health Service (NMHS) fosters an environment
of equity and inclusion and strives to ensure everyone experiences
a sense of belonging. We celebrate the rich diversity of our
community and are committed to recruiting a team that is reflective
of those we care for. We encourage anyone who aligns with our
values of respect, integrity, teamwork, innovation and care to
apply for this role.
Sir Charles Gairdner
Hospital (SCGH) is one of Western Australia’s largest and
leading tertiary hospitals, SCGH provides clinical services to
adults, including trauma, emergency and critical care,
orthopaedics, general medicine, general surgery and cardiac care.
It provides one of the most comprehensive cancer centres in the
State and is the principal hospital for neurosurgery and liver
transplants.
Osborne Park Hospital
(OPH) was established in 1962 and provides aged care and
rehabilitation services, elective surgery, gastroenterology and
urology same-day surgical activity, obstetrics and gynaecology. The
specialised hospital serves as the lower acuity site for the
group
About this
role
We’re seeking organised, proactive and values‑driven Executive
Assistants to provide high‑level administrative and secretariat
support within the Office of the Executive Director. These are a
pivotal role where your professionalism, initiative and attention
to detail will directly support safe, high‑quality care across our
organisation.
What we are looking
for
As the Executive Assistant, you will be the central coordination
point for the Executive Director’s office, ensuring smooth workflow
and effective communication. Your responsibilities will
include:
- Receiving and screening visitors, calls and
correspondence
- Managing a complex schedule of appointments, meetings and
commitments
- Coordinating meetings, events and functions, including
logistics and follow‑up
- Preparing agendas, briefing materials and supporting
documentation
- Recording, distributing and tracking minutes and action
items
- Maintaining the accuracy, integrity and confidentiality of
filing and information systems
- Providing a wide range of administrative support to enable
efficient operations
You will report to the Manager of Operations and work closely
with internal and external stakeholders across SCGOPHCG.
To succeed in selection process, you will demonstrate:
- Proven experience delivering high‑performing administrative
support in a busy, dynamic environment
- Strong secretariat capability, including preparing agendas
and minutes, coordinating briefing packs, managing meeting
logistics and ensuring timely follow‑up to support effective
governance
- Highly developed interpersonal and communication skills,
enabling confident engagement with senior executives, staff and
members of the public
- The ability to lead by example, modelling organisational
values and contributing to a positive, collaborative team
culture
- Advanced capability in managing competing priorities,
exercising sound judgement and delivering results under
pressure
- Extensive experience using and optimising information
systems to streamline workflows and enhance operational
efficiency
Take Advantage of our
Employee Benefits –
In addition to the great salary our employees enjoy an amazing
range of benefits:
- Generous salary
packaging
- Diverse and inclusive culture
- A smoke free environment
- Flexible leave
arrangements
- Flexible working
arrangements
- Continuous learning
NMHS supports flexible working practices and consideration will
be given to flexible work options, where operationally
appropriate.
While your experience matters, your values and attitude matter
even more. At NMHS, we live by our core values: Care •
Respect • Innovation • Teamwork • Integrity
Throughout the selection process, you will be assessed not only
on your ability to fulfil the responsibilities of the role, but
also on how you embody these values in your work and
interactions
What
Next?
We encourage you to contact Ruth Kenyon on 08 6457 3301 or email
ruth.kenyon2@health.wa.gov.au
to hear more about the role and to decide whether North
Metropolitan Health Service is the place for you!
Ready to join our
team?
Applicants are required to apply online so allow enough time to
complete the online application process and attach your
documentation. If you experience difficulties, please contact
Employee Services on 13 44 77 for immediate assistance during
business hours.
Your application should include:
- A Cover Letter - Please use your cover
letter as an opportunity to introduce yourself, outline your
suitability for the role, and let us know why you believe you
should be considered for the position.
- A Document Addressing the Selection Criteria
– The Selection Criteria can be found on the JDF
(attached). Please write a statement explaining how you meet
each of the criteria. Please do not let this document exceed
three pages maximum.
- A Detailed Curriculum Vitae - Your CV
should summarise your employment history and academic
qualifications whilst highlighting existing skills that you can
bring to the position.
- The names and contact details of two (2)
professional referees - It is preferable for one of
your referees to be your current supervisor or
manager.
Eligibility to Apply: Australian citizenship or
permanent residency is an essential requirement for applicants to
be considered for permanent positions in the public sector. To be
eligible for a fixed term appointment you must have documentary
evidence of your entitlement to live and work in Australia for the
period of the contract.
WA Health engages staff in positions of trust and
responsibility. WA Health policies require applicants to undertake
a criminal records screening and integrity checking as part of the
appointment process. As well as undertaking a criminal record
screening and integrity checking, you may also be required to
undertake a working with children check (if required for the role)
and a pre-employment health assessment. We may ask referees to
comment on your integrity and past demonstration of ethical
behaviour. Please note that adverse information does not
necessarily disqualify an applicant but will be considered as part
of the appointment process.
Whilst this selection process will initially be used to fill the
above vacancy, it may also be used to fill other "similar"
vacancies throughout the health service. In addition to this,
should the successful applicant decline or vacate the advertised
vacancy, then the next most suitable applicant may also be selected
from this process. Both of these options remain valid for a period
of twelve (12) months from when the authorised delegate endorses
the recruitment decision.
North Metropolitan Health Service (NMHS) fosters an environment
of equity and inclusion and strives to ensure everyone experiences
a sense of belonging. We celebrate the rich diversity of our
community and are committed to recruiting a team that is reflective
of those we care for. We encourage anyone who aligns with our
values of Respect, Integrity, Teamwork, Innovation and Care to
apply for this role.
NMHS is committed to growing the Aboriginal workforce as a part
of our Aboriginal Health and Wellbeing Strategy. As a measure
to achieve equality, Section 51 of the Equal Opportunity Act 1984
applies to this position.
NMHS upholds the social model of disability. If you have
any access needs or require adjustments to participate in the
recruitment process, please contact Ruth Kenyon on 08 6457 3301 or
email ruth.kenyon2@health.wa.gov.au.
Lodgement is system generated. Any submissions after or
on, 4:00pm on the closing date will not be accepted.
We look forward to
receiving your application.
