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About the role
This position provides high‑quality, customer‑focused secretarial and administrative support to the Manager School buses and senior staff. It manages diaries, schedules meetings, prepares agendas and minutes, handles incoming calls, and coordinates correspondence to ensure the smooth functioning of the branch. The role also supports day‑to‑day operations by assisting with routine documentation, travel arrangements, records management, payments, and the maintenance of office equipment and supplies.
In addition, the role contributes to the efficient running of School buses by delivering frontline reception support, responding to enquiries, and maintaining organised systems and processes. It undertakes research tasks, supports branch communication, and participates as an active member of the team. The position also identifies opportunities for process improvements and assists with a range of administrative activities as required, helping ensure the branch delivers responsive and effective services.
About You!
- To excel in this role, you should possess:
- Relevant experience providing customer‑focused administrative and/or secretarial support services.
- Well‑developed interpersonal, verbal and written communication skills, with the ability to liaise effectively with staff at all levels.
- Demonstrated ability to identify and implement process improvements.
- Strong organisational, time management and computer literacy skills, including the ability to work independently, use initiative, manage competing priorities, and perform high‑level word processing.
About Us
The Public Transport Authority’s (PTA) vision is to be recognised as a leader in providing world-class public transport services and solutions. Our purpose is to provide safe, customer-focused, integrated, and efficient transport services that align with our core values.
At the PTA, we hold five core values dear: safety, respect, recognition, integrity, and sustainability. These values guide everything we do, ensuring a workplace where safety is paramount, respect is fundamental, achievements are celebrated, integrity is unwavering, and sustainability is integral to our mission.
As a fast-growing economy, Western Australia’s public transport system, under the PTA, is recognised as the best in Australia and one of the most efficient, clean, and safe networks globally. Rail transport plays a vital role in our continued success and growth, exemplified by our numerous projects such as METRONET, designed to meet the public’s needs and expectations. Moving millions of people requires the skill and commitment of a talented workforce, and at the PTA, we are dedicated to delivering on our vision and purpose while upholding our values every step of the way.
You can expect.
- Opportunities to grow through personal development and career pathways
- Health and Wellbeing programs including access to a free 24/7 onsite Gym
- Subsidised Corporate Apparel and Spectacles
- Supportive Team Environment
Opportunity to join our Social Club offering savings and benefits all year round.
There is one permanent full‑time opportunity available for an immediate start, with the possibility of part‑time or flexible working arrangements. Applicants assessed as suitable through this process may be used to fill similar vacancies both fixed term and permanent that may arise within the next 12 months.
To be eligible to work permanently at the PTA you must be either an Australian Citizen, have Permanent Residency status or hold a current visa with permanent working rights in Australia.
The PTA is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.
Further Information
Please refer to the attached Job Description Form (JDF) for full details about the position, including any specific requirements relevant to appointment.
Please contact Anthony Cattai on (08) 9326 2706 for specific information about the role.
For more information about the PTA, please visit www.pta.wa.gov.au.
For technical difficulties, please contact the RAMS helpdesk at 1300 733 056 or email ramshelpdesk@bigredsky.com
How to Apply
Applicants are requested to provide the following:
- A comprehensive CV with two work related referees.
- A written application (no more than 2 pages) outlining your experience and addressing Selection Criteria 1 and 3 as per the JDF.
Applicants are requested to apply online using the ‘Apply for Job’ button at the top/bottom of the screen. Please note the closing date and time, as no emailed, late or pro forma applications will be accepted.
All applications must be submitted through the PTA website, or the WA Government jobs portal. Applications received via other platforms will not be considered.
Please note you will be required to complete the PTA Integrity and Qualification Consent Form and an Australian National Police Clearance should you become the recommended applicant through the recruitment process. Adverse outcomes of Integrity reviews and NPC’s will not necessarily disqualify an applicant from the selection process. All PTA positions are subject to ongoing integrity screening. Suitable applicants will also need to undertake a Drug and Alcohol Screen prior to commencement.
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