WA Government Jobs | Property Management Support Officer

The National Trust of Australia (WA)

Property Management Support Officer

GOSAC Award - Level 3.1

Position No:
142

Work Type:
Fixed Term - Part Time

Location:
West Perth

Closing Date:
2025-01-17 12:00 PM
(YYYY-MM-DD)

JOB DESCRIPTION:

This role provides support to the Asset Management Officer. As a result, a key part of this role involves the provision of support in the coordination and maintenance of the portfolio of National Trust places.

Key Duties and Responsibilities:

1. Assists with day-to-day property care and maintenance requirements of the National Trust's asset portfolio including leased and non-leased places, equipment and machinery associated with the property portfolio and the coordination of a regular property inspection program;
2. Assists with insurance requirements (including initiating claims and providing supporting information, Certificates of Currency, questionnaires and assessments) associated with the property portfolio;
3. Assists with addressing risk management, security and workplace work, health and safety matters;
4. Maintains the National Trust's issues register;
5. Liaises with property caretakers, volunteers, lessees, external property managers and National Trust staff in relation to property care and maintenance issues;
6. Assists with purchasing and incurring requirements and the payment of invoices relating to property management, including obtaining quotes, issuing purchase orders, receiving, verifying and processing claims for payment;
7. Assists with National Trust activities at properties as required; and
8. Other duties as directed by the Chief Executive Officer.

SELECTION CRITERIA:

Essential:

1. Demonstrated ability, experience and sound knowledge in property management;
2. Demonstrated ability to inspect properties for conditions defects, repairs and needs within accepted conservation practice;
3. Ability to manage issues register and monitor properties for risks and utilise risk management systems;
4. Sound knowledge of building construction, material, plant and work practices;
5. Demonstrated ability to programme and plan cyclical maintenance systems;
6. Effective verbal and written skills;
7. Demonstrated information and technology skills including the use of MS Office suite of software including Excel and Outlook;
8. Demonstrated financial management skills;
9. "C" Class Driver's Licence; and
10. National Police Clearance.

Desirable:

1. Ability to work independently and in a team environment, establishing priorities in line with strategic and operational management plans and initiatives;
2. Demonstrated experience working with heritage places; and
3. Demonstrated qualifications and/or experience in the related disciplines.
1.

FOR FURTHER JOB RELATED INFORMATION:

While this is a twelve month fixed term contract, with a six month probationary period (including an interim three month evaluation), if required and subject to satisfactory performance and financial viability, a longer term extension may be offered.

Applicants found suitable, but not recommended for this vacancy, may be considered for subsequent vacancies at the National Trust for a period of twelve months.

The National Trust is an Equal Opportunity Employer and encourages Aboriginal and Torres Straight Islander peoples, people with disabilities and people from culturally significant and diverse backgrounds to apply for positions which may suit within the organisation.

This position is 0.6 FTE at Level 3.1 (GOSAC Award) - currently $47,493.60 per annum.

APPLICATION INSTRUCTIONS:

Applicants must address the selection criteria.

Applications must be marked private and confidential and sent to:

Nicole de Courcy

Manager Administration

National Trust of Western Australia

4 Havelock Street, WEST PERTH WA 6005

Applications may be sent electronically to:

Nicole.deCourcy@ntwa.com.au

Applications close 12.00 noon (WST) - Friday 17 January 2025

Position Title: Property Management Support Officer

Agency: The National Trust of Australia (WA)

Salary: GOSAC Award - Level 3.1

Location: West Perth

Unit/Division

Branch

Work Type: Fixed Term - Part Time

Position No.: 142

Closing Date: 2025-01-17 12:00 PM

Company Information

Other Conditions

Substantive Equality Statement

Job Description: This role provides support to the Asset Management Officer. As a result, a key part of this role involves the provision of support in the coordination and maintenance of the portfolio of National Trust places.

Key Duties and Responsibilities:

1. Assists with day-to-day property care and maintenance requirements of the National Trust's asset portfolio including leased and non-leased places, equipment and machinery associated with the property portfolio and the coordination of a regular property inspection program;
2. Assists with insurance requirements (including initiating claims and providing supporting information, Certificates of Currency, questionnaires and assessments) associated with the property portfolio;
3. Assists with addressing risk management, security and workplace work, health and safety matters;
4. Maintains the National Trust's issues register;
5. Liaises with property caretakers, volunteers, lessees, external property managers and National Trust staff in relation to property care and maintenance issues;
6. Assists with purchasing and incurring requirements and the payment of invoices relating to property management, including obtaining quotes, issuing purchase orders, receiving, verifying and processing claims for payment;
7. Assists with National Trust activities at properties as required; and
8. Other duties as directed by the Chief Executive Officer.

Selection Criteria: Essential:

1. Demonstrated ability, experience and sound knowledge in property management;
2. Demonstrated ability to inspect properties for conditions defects, repairs and needs within accepted conservation practice;
3. Ability to manage issues register and monitor properties for risks and utilise risk management systems;
4. Sound knowledge of building construction, material, plant and work practices;
5. Demonstrated ability to programme and plan cyclical maintenance systems;
6. Effective verbal and written skills;
7. Demonstrated information and technology skills including the use of MS Office suite of software including Excel and Outlook;
8. Demonstrated financial management skills;
9. "C" Class Driver's Licence; and
10. National Police Clearance.

Desirable:

1. Ability to work independently and in a team environment, establishing priorities in line with strategic and operational management plans and initiatives;
2. Demonstrated experience working with heritage places; and
3. Demonstrated qualifications and/or experience in the related disciplines.
1.

For Further Job Related Information