![school logo](https://www.det.wa.edu.au/schoolsonline/display_image?schoolID=4039&type=SCH_LOGO)
Advertised Vacancy Number: IPS/SS838505
This is a permanent full-time position commencing Term 3, 2023
About the Role
The Executive Support Officer will be responsible for coordinating the daily operations of the school's Executive team, providing administrative support to the Principal and other members of the Executive team. This includes preparing and coordinating correspondence, reports including school’s publications for the community, briefing notes, managing the Executive team's electronic calendar and schedule appointments. They will also manage incoming and outgoing enquiries, establish, and maintain effective communication networks with internal and external stakeholders, and maintain a confidential electronic filing system as instructed by the Principal.
In addition, the Executive Support Officer will conduct research and assessments of issues for the Executive team, support and assist the team with management of critical incidents and crisis response, develop supportive links between students, families, the school and other appropriate agencies in the community. They will actively participate in multidisciplinary team meetings and case conferences within the school and other agencies as appropriate and provide information and consultancy advice.
The Executive Support Officer will also assist the Executive team with undertaking event-related activities such as researching and booking event details, developing marketing plans and promotional materials, planning events, ensuring safety and insurance requirements are met, and coordinating events as the point of contact on the day of events. They will also manage teacher job vacancies and liaise with the school's Human Resource Officer and the Department Workforce Directorate regarding employment and recruitment matters. They will also provide advice and source information for the school Executive in relation to recruitment and employment of Teachers.
About our School
Our School values teamwork, respect, and excellence, and it is evident in everything the school does. The Executive Support Officer will be joining a community that is dedicated to working together to provide the best education possible for its students. The staff and faculty at the school have a strong culture of mutual respect and support which is fostered through open communication and a commitment to inclusivity.
Narrogin SHS has a strong commitment to excellence, and that is reflected in the high academic standards and achievement of its students. The school is always striving to improve and provide the best opportunities for its students and staff, and the Executive Support Officer will be an important part of this team effort.
This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our school for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.
To be suitable for this role, you will need to demonstrate the following work related requirements (selection criteria):
- Sound administration and organisational skills with considerable experience in the delivery of administration and executive support services, including the ability to identify priorities and manage conflicting timelines.
- Sound working knowledge and understanding of human resource and recruitment procedures and the Public Sector Standards.
- Sound written, oral communication and interpersonal skills, including the ability to liaise effectively with senior positions, internal and external clients on a wide range of issues.
- Sound research, conceptual, analytical, and problem solving skills with the ability to identify issues and provide solutions.
- Knowledge of the youth sector, particularly local organisations, and services.
- Relevant experience in the use of personal computer software applications, including MS Word, Outlook, and Excel, with the ability to produce system generated reports from computerised applications.
Applications will be assessed against these work related (selection criteria) of the position. The business needs of the school may also be considered. It is therefore recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.
The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.
Further information about Narrogin Senior High School can be found by visiting nshs.wa.edu.au or Schools Online.
Additional information about Independent Public Schools is also available here
For further job related information:
You are encouraged to contact Peter Trefort, Manager Corporate Services, for further information about this employment opportunity, including information about living and working in Narrogin, by telephoning (08) 9881 9307 or emailing Peter.Trefort@education.wa.edu.au
Application Instructions
All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow the instructions on your screen.
Your application should include:
- A two (2) page statement addressing the Work Related Requirements (selection criteria), in context of the role and business needs of the school
- A CV of up to three (3) pages outlining your employment history and professional learning summary relevant to this position
- The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.
It is recommended you have these documents completed and ready to attach before selecting “Apply for Job”.
You are asked to complete an online application form and attach your documentation, please allow enough time to complete this process as applications cannot be accepted after the closing date and time.
After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please telephone (08) 9264 4127.
If you are having difficulty submitting your online application, please telephone (08) 9264 8666 for assistance.
ELIGIBILITY AND TRAINING REQUIREMENTS
Employees will be required to:
- obtain a current Department of Education Criminal Record Clearance prior to commencement of employment.
- obtain or hold a current Working with Children Check.
- complete the Department’s induction program within three months of commencement.
- complete any training specific to this role required by Departmental policy.
- complete the Department’s training in Accountable and Ethical Decision-Making within six months of appointment.
- complete the Department’s Aboriginal and Torres Strait Islander cultural awareness online course within 3 months of commencement.
- provide evidence of eligibility to work in Australia for the term of the vacancy.
The Department applies a four (4) day breach period to this selection process.
Applications must be submitted before 4.30pm (WST) on Tuesday, 22 August 2023
APPLICATIONS MUST BE SUBMITTED ONLINE
PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED.