Advertised Vacancy Number: DOE745848
This is a permanent part-time (0.6FTE) position commencing ASAP
Professional Benefits
Working for the Department of Education attracts a range of attractive professional and personal benefits including:
- 10 percent employer contributions to superannuation
- More than 20 days of other leave, including sick leave and carers’ leave
- Flexible work roster
- Professional development opportunities, including records management training
- Employee Assistance Program
The Role and our Branch
The School Curriculum and Standards Division provides administrative and secretariat services for and implements decisions of the School Curriculum and Standards Authority (the Authority). The Authority’s vision is to provide quality curriculum, assessment and standards of achievement for all students studying the Western Australian curriculum so that they become confident, creative individuals, successful lifelong learners and active, informed members of the community
We are seeking a highly motivated Records Management Assistant who will possess expertise in Records and Information Management principles to provide an efficient and reliable records management support to the School Curriculum and Standards Authority.
We encourage all applicants with diverse professional experiences to apply.
The successful applicant will:
- Classify subject matter for the purpose of creating new files and documents using an Electronic Document and Records Management System (EDRMS).
- Process records for offsite storage or disposal in accordance with records management policies and procedures, including appraisal and sentencing of records, allocating correct retention and disposal schedules, and updating disposal status. The incumbent will handle archive boxes of up to 16kg.
- Conduct searches for records and information across various internal databases and provide advice to staff on routine matters relating to the capture, archiving and disposal of Authority records in person and via the records management helpdesk.
- Be responsible for mail processing, including receipting, sorting and dissemination
Cultural Diversity
The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.
Your written application will be assessed against the following Selection Criteria
- Demonstrated ability to accurately appraise, classify and sentence records.
- Demonstrated good communication skills with the ability to provide information clearly and concisely.
- Demonstrated good interpersonal skills with the ability to work effectively and constructively as part of a team.
- Demonstrated good planning and organisational skills, including the ability to prioritise tasks and work within agreed timelines.
- Demonstrated understanding of the legislative framework and concepts governing state government recordkeeping.
For a full outline of the role responsibilities and selection criteria, please refer to the JDF.
It is recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.
All inquiries are welcomed
Please contact Anna Amoganathan, Records Management Coordinator, by telephoning (08) 9273 6339 or emailing Anna.Amoganathan@education.wa.edu.au
Application Instructions
All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow all instructions. It is recommended you have relevant documents completed and ready to attach with your online application. Please allow enough time to complete this process as applications must be received prior to the closing date and time.
Your application should include:
- A two (2) page statement addressing the selection criteria listed above, in context of the role and business needs of the branch
- A CV of up to three (3) pages outlining your employment history and professional learning summary relevant to this position
- The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.
After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please phone (08) 9264 4127.
If you are having difficulty submitting your online application, please phone (08) 9264 8666 for assistance.
Eligibility and Training Requirements
Employees will be required to:
- provide evidence of eligibility to work in Australia for the term of the vacancy
- obtain a current Department of Education Criminal Record Clearance before commencing employment
- complete the Department’s Aboriginal Cultural Appreciation course
- complete training in manual handling
- obtain or hold a current Working with Children Check
- complete
- the Department’s induction program within three months of commencement;
- training specific to this role required by Department policy; and
- the Department’s training in Accountability and Ethical Decision-Making within six months of appointment
COVID-19 REQUIREMENTS
Applicants are advised of the recently announced mandatory vaccination policy for various occupations and workforces in WA. Employees working in, or attending school sites are required to be vaccinated in accordance with the policy. More information can be found at Mandatory COVID-19 vaccination policy for WA workforces (www.wa.gov.au)
The Department applies a four (4) day breach period to this selection process.
Applications must be submitted before 4.30pm (WST) Friday, 13 May 2022.
Lodgement is system generated. Any submissions at, or after, 4:30pm will not be accepted.
APPLICATIONS MUST BE SUBMITTED ONLINE
PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED
This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our division for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.
