WA Government Jobs | Property Management and Leasing Officer

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The National Trust of Australia (WA)

Property Management and Leasing Officer

Level 4 GOSAC Award

Position No:
110

Work Type:
Fixed Term - Full Time

Location:
West Perth

Closing Date:
2021-08-26 5:00 PM
(YYYY-MM-DD)

JOB DESCRIPTION:

This role focuses on four key areas of lease and property management: procurement and management of market reviews to optimise lease revenue; coordination of leasing requirements to ensure lease conditions are met; lessee liaison and supervision of property management services to meet planned and unplanned maintenance requirements of the National Trust's asset portfolio, including buildings, grounds, equipment and machinery associated with the property portfolio.

DUTIES AND RESPONSIBILITIES:

1. Working closely with the CFO, carries out the procurement and market review of National Trust leases and liaises with the current lessees to ensure optimisation of lease revenue and that conditions of current leases are met;
2. Responsible for coordinating lease documents with the solicitors and managing the approval process from the Minister of Lands as per legislation;
3. Assists in coordinating EOI processes for new leases ensuring all National Trust stakeholders are included;
4. Assists the management team to respond to customer enquiries related to leasing activities and provided advice and assistance to customers on all aspects of leasing;
5. Liaises with other government departments, real estate agents, valuers, tenants, community organisations. local Shires and Land Information Authority (Landgate);
6. Oversees operational property management, care and maintenance requirements of the National Trust's asset portfolio including buildings, grounds, equipment and machinery associated with the property portfolio;
7. Responsible for contracts and performance of external property managers, including short-stay accommodation agents, in relation to leases, property management and maintenance issues;
8. Oversees procurement and management of planned and unplanned maintenance contracts for leased and non-leased properties where there is no managing agent and ensures compliance with National Trust procurement and record keeping policies;
9. Coordinates lessee requests for major and minor works in association with the conservation projects team to ensure compliance with heritage legislation;
10. Liaises with property volunteers and wardens through the Volunteer and Place officer in relation to property management and maintenance issues at non-leased places;
11. Assists with the development and management of budgets for property management and maintenance, including incurring and certifying the payment of accounts, recoupment of costs as per lease agreements and assisting with insurance requirements (claims, Certificates of Currency, questionnaires and assessments);
12. Undertakes site visits including regional properties as required;
13. Applies Risk Management, Equal Opportunity, Occupational Health and Safety and ethical principles and practices in all aspects of this role; and
14. Other duties as directed by the CEO.

SELECTION CRITERIA:

ESSENTIAL:

1. Demonstrated ability, experience and knowledge in property management;
2, Demonstrated ability, experience and knowledge in procurement, lease administration and execution;
3.Demonstrated ability and experience in inspecting properties for conditions defects, repairs and needs within accepted conservation practice;
4. Demonstrated ability and experience in managing the issues register, monitoring properties for risks and utilising risk management systems;
5. Demonstrated experience and knowledge of building construction, materials, equipment, plant and work practices;
6. Demonstrated ability to programme and plan cyclical maintenance systems;
7. Demonstrated high level written and verbal skills;
8. Demonstrated ability, skills and experience in financial management;
9. Demonstrated information technology skills, including the use of MS Suite of software including Excel and Outlook;
10. "C" Class Diver's Licence; and
11. National Police Clearance.

DESIRABLE:

1. Demonstrated qualifications, certification or experience in the relevant disciplines;
2. Demonstrated experience working with heritage places; and
3. Demonstrated experience working in cross-disciplinary team environments.

FOR FURTHER JOB RELATED INFORMATION:

Following an initial 12 month fixed-term contract with a six month probationary period, subject to satisfactory performance and financial viability, a longer term extension may be offered. Permanency in the future will be considered subject to Clause 11 of the Premier's Circular 2018/02.

Applicants found suitable, but not recommended for this vacancy, may be considered for subsequent similar vacancies at the National Trust for a period of twelve months, in accordance with Part 5 (General Appointment) of the Commissioner's Instruction No.2: Filling a Public Sector Vacancy.

APPLICATION INSTRUCTIONS:

Applications must be marked private and confidential and addressed to:

Enzo Sirna AM

Deputy CEO/ Director Corporate Services

National Trust of Western Australia

4 Havelock Street

WEST PERTH WA 6005

Applications may be sent electronically via email to:

Enzo.Sirna@ntwa.com.au

Position Title: Property Management and Leasing Officer

Agency: The National Trust of Australia (WA)

Salary: Level 4 GOSAC Award

Location: West Perth

Unit/Division

Branch

Work Type: Fixed Term - Full Time

Position No.: 110

Closing Date: 2021-08-26 5:00 PM

Company Information

Other Conditions

Substantive Equality Statement

Job Description: This role focuses on four key areas of lease and property management: procurement and management of market reviews to optimise lease revenue; coordination of leasing requirements to ensure lease conditions are met; lessee liaison and supervision of property management services to meet planned and unplanned maintenance requirements of the National Trust's asset portfolio, including buildings, grounds, equipment and machinery associated with the property portfolio.

DUTIES AND RESPONSIBILITIES:

1. Working closely with the CFO, carries out the procurement and market review of National Trust leases and liaises with the current lessees to ensure optimisation of lease revenue and that conditions of current leases are met;
2. Responsible for coordinating lease documents with the solicitors and managing the approval process from the Minister of Lands as per legislation;
3. Assists in coordinating EOI processes for new leases ensuring all National Trust stakeholders are included;
4. Assists the management team to respond to customer enquiries related to leasing activities and provided advice and assistance to customers on all aspects of leasing;
5. Liaises with other government departments, real estate agents, valuers, tenants, community organisations. local Shires and Land Information Authority (Landgate);
6. Oversees operational property management, care and maintenance requirements of the National Trust's asset portfolio including buildings, grounds, equipment and machinery associated with the property portfolio;
7. Responsible for contracts and performance of external property managers, including short-stay accommodation agents, in relation to leases, property management and maintenance issues;
8. Oversees procurement and management of planned and unplanned maintenance contracts for leased and non-leased properties where there is no managing agent and ensures compliance with National Trust procurement and record keeping policies;
9. Coordinates lessee requests for major and minor works in association with the conservation projects team to ensure compliance with heritage legislation;
10. Liaises with property volunteers and wardens through the Volunteer and Place officer in relation to property management and maintenance issues at non-leased places;
11. Assists with the development and management of budgets for property management and maintenance, including incurring and certifying the payment of accounts, recoupment of costs as per lease agreements and assisting with insurance requirements (claims, Certificates of Currency, questionnaires and assessments);
12. Undertakes site visits including regional properties as required;
13. Applies Risk Management, Equal Opportunity, Occupational Health and Safety and ethical principles and practices in all aspects of this role; and
14. Other duties as directed by the CEO.

Selection Criteria: ESSENTIAL:

1. Demonstrated ability, experience and knowledge in property management;
2, Demonstrated ability, experience and knowledge in procurement, lease administration and execution;
3.Demonstrated ability and experience in inspecting properties for conditions defects, repairs and needs within accepted conservation practice;
4. Demonstrated ability and experience in managing the issues register, monitoring properties for risks and utilising risk management systems;
5. Demonstrated experience and knowledge of building construction, materials, equipment, plant and work practices;
6. Demonstrated ability to programme and plan cyclical maintenance systems;
7. Demonstrated high level written and verbal skills;
8. Demonstrated ability, skills and experience in financial management;
9. Demonstrated information technology skills, including the use of MS Suite of software including Excel and Outlook;
10. "C" Class Diver's Licence; and
11. National Police Clearance.

DESIRABLE:

1. Demonstrated qualifications, certification or experience in the relevant disciplines;
2. Demonstrated experience working with heritage places; and
3. Demonstrated experience working in cross-disciplinary team environments.

For Further Job Related Information

Application Instructions