Advertised Vacancy Number: DOE542947
This is a permanent part-time (0.8FTE) position commencing July 2018
The Statewide Services Division is seeking to recruit a highly motivated and committed Administrative Assistant in the Student Wellbeing branch.
The Administrative Assistant will provide clerical and administrative support to members of the Student Wellbeing branch. Tasks will include preparing appropriate forms for travel and catering, credit card reconciliation, paying accounts and booking catering and travel.
The successful applicant will exhibit a good understanding of government processes and display good communication skills and tact. Applicants displaying strong attention to detail and accuracy as well as the ability to be proactive, self-motivated, and able to use their own initiative will be highly regarded. Being a collaborative and effective team member is essential to this role.
The Student Support Services Directorate, and all other functions of Statewide Services, support successful outcomes for all students. This is achieved through a focus on better integration of services with schools, students, families and external service providers; supporting schools and networks of schools to deliver high quality teaching and learning in every classroom; and creating expanded opportunities for students to develop the academic, personal and social competencies they will need for participation in the workforce and society of the future.
Further information about this position can be found in the attached job description form (JDF).
This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our branch for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.
To be suitable for this role, you will need to demonstrate the following work related requirements:
- Experience in clerical and general administrative duties.
- Experience in purchasing, processing of accounts for payment and monitoring expenditure for a work unit.
- Sound written, verbal and interpersonal communication skills with the ability to liaise effectively with officers at all levels.
- Well-developed keyboard and computer skills, including a working knowledge of databases, spreadsheets, word processing and experience using an electronic records management system.
- Sound organisational skills, including the ability to use initiative and work independently or as part of a team.
Applications will be assessed against these work related requirements of the position. The business needs of the branch may also be considered. It is therefore recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.
The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.
For further job related information:
Please contact Pamela Miller, Principal Consultant, by telephoning (08) 9402 6136 or emailing pamela.miller@education.wa.edu.au.
Application Instructions
All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow the instructions on your screen.
Your application should include:
- A two (2) page statement addressing the Work Related Requirements, in context of the role and business needs of the branch
- A CV outlining your employment history and professional learning summary relevant to this position
- The contact details for two (2) work related referees (one being your current line manager)
It is recommended you have these documents completed and ready to attach before selecting “Apply for Job”.
You are asked to complete an online application form and attach your documentation, please allow enough time to complete this process as applications cannot be accepted after the closing date and time.
After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please telephone (08) 9264 4127.
If you are having difficulty submitting your online application, please telephone (08) 9264 8666 for assistance.
ELIGIBILITY
Employees will be required to:
- provide evidence of eligibility to work in Australia for the term of the vacancy
- obtain a current Department of Education Criminal Record Clearance before commencing employment
TRAINING
Employees will be required to:
- complete the Department’s induction program within three months of commencement;
- complete any training specific to this role required by Department policy; and
- complete the Department’s training in Accountability and Ethical Decision-Making within six months of appointment
The Department applies a four (4) day breach period to this selection process.
Applications must be submitted before 4.30pm (WST) on Friday, 27 July 2018
APPLICATIONS MUST BE SUBMITTED ONLINE
PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED
