Advertised Vacancy Number: DOE388220
This is a permanent full-time position commencing ASAP
The Information and Communication Technologies Directorate is seeking to appoint a highly motivated individual to join their team in the role of a Records Training and Support Officer.
The successful applicant will supervise the Mail and File Management Team including prioritising workflows, sorting and distributing mail and tracking of files. As well as assisting with the development and preparation of specialist records disposal training programs for record management practitioners in Central Office, Education Regional Offices and schools.
The ICT Governance Branch is responsible for ensuring there is a strategic approach to managing information and knowledge. This includes developing the Department’s overarching Information Management Strategy, improving information access, quality, security, compliance and lifecycle management; and supporting business with tools and technology to effectively capture, share and reuse corporate information. The Branch manages Corporate Information Services (CIS) which includes records management, library, switchboard and the Department of Education’s Record Keeping Plan (RKP), developing information management policies, procedures and guidelines to ensure that the Department complies with legislation relating to the management, distribution, retention, disposal, privacy and security of corporate information.
This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be appointed to other similar vacancies that occur throughout our branch for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.
To be suitable for this role, you will need to demonstrate the following:
- Experience in managing records in a large organization in accordance with the State Records Act 2000.
- Sound team building and supervisory skills including the ability to monitor and coordinate the workflow of the team to ensure deadlines are met.
- Good conceptual, analytical and problem solving skills including the ability to think clearly and solve problems autonomously.
- Sound verbal and interpersonal communication skills with an ability to apply these skills to all levels and focus on customer service.
- Sound written communication and presentation skills with the ability to develop and implement user-training material and procedures.
Further information about this position can be found in the attached job description form (JDF).
Applications will be assessed against these work related requirements of the position. The business needs of the branch may also be considered. It is therefore recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.
For further job related information:
Please contact Nalini Mishra Coordinator Records Operations, by telephoning (08) 9264 4895 or emailing Nalini.Mishra@education.wa.edu.au
Application Instructions
All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow the instructions on your screen.
You are required to attach a personal resume and covering letter outlining your skills and experiences in relation to the position. It is recommended you have these documents completed and ready to attach before selecting “Apply for Job”.
You are asked to complete an online application form and attach your documentation, please allow enough time to complete this process as applications cannot be accepted after the closing date and time.
After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please telephone (08) 9264 4127.
If you are having difficulty submitting your online application, please telephone (08) 9264 8666 for assistance.
ELIGIBILITY
Employees will be required to:
- Provide evidence of eligibility to work in Australia for the term of the vacancy
- obtain a current Department of Education Criminal Record Clearance before commencing employment
- hold a current ‘C’ Class Drivers Licence; and
- Travel to schools and Regions.
TRAINING
Employees will be required to:
- Complete the Department’s induction program within three months of commencement;
- Complete any training specific to this role required by Department policy; and
- Complete the Department’s training in Accountability and Ethical Decision-Making within six months of appointment
The Department applies a four (4) day breach period to this selection process.
Applications must be submitted before 4.30pm (WST) on Friday, 24 July 2015
APPLICATIONS MUST BE SUBMITTED ONLINE
PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED
